Oki 4580 manual Receiving Faxes in Memory

Page 41

Receiving Faxes in Memory

Your machine automatically receives messages into memory (and does not immediately print them) in a few different situations.

Memory Reception mode

When your machine is set to Memory Reception mode, it receives data into its memory without printing and the display shows MSG. IN MEMORY.

Printing out a message stored in memory can be done in two ways:

1Switch to Auto Receive mode.

After disabling the Memory Reception mode, all messages stored in memory print out.

2Print out Operation

Messages stored up in memory can also be printed out by the following process:

1Press the SELECT FUNCTION key.

2Press the 2/PRINT OPERATION One-Touch key. The display asks PRINT MEMORY MSG?

3Press YES . The stored message begins printing.

Tip: If a memory reception password has been set, you need to enter your pass- word.

No Paper Reception

When your machine has run out of paper, a NO PAPER, REPLACE PAPER message appears on the display. Even when your machine runs out of paper, it continues to receive faxes in memory.

Your machine prints out any messages received in memory when the paper is replaced.

No Toner Reception

If the user setting No. 22 (NO TONER MEM. RX) is set to ON and your machine is low on toner, it displays a TONER LOW, REPLACE TONER CART. message, and begins receiving data into memory (rather than risk printing an unreadable message). If your machine has received a mes- sage in memory because toner is low, MSG. IN MEMORY appears on the display. To print out a message stored in memory when toner is running low, follow the instructions below.

1Press the SELECT FUNCTION key.

2Press the 2/PRINT OPERATION One-Touch key. The display shows PRINT MEMORY MSG?

3Press YES . The stored message begins printing.

Tip: If a memory reception password has been set, you need to enter your pass- word.

Tip: Even if you see a TONER LOW mes- sage on your machine, you may be able to use the 2/PRINT OPERATION One- Touch key to continue printing faxes, but the print quality cannot be guaranteed. Replace your toner cartridge as soon as possible.

Canceling Messages Stored in Memory

It is also possible to erase messages received in memory without printing them.

1After you have followed the instructions to print out messages stored in memory, the display shows MSG. IN MEMORY, PRINTING.

2To erase the message instead of printing it, press the STOP key. The display shows

CANCEL?

3Press YES to erase the message from your machine’s memory.

Basic Operations

41

Page 40 Page 42
Image 41
Page 40 Page 42
Contents User’s Guide Okifax 4580 User’s Guide Contents Safety Information Handset Kit FeaturesIntroduction Operation and Maintenance SafetyInstallation Hints Emergency First Aid Toner Cartridge and Image Drum UnitWhat You Should Receive Component IdentificationComponents Components YES key / Transmit Resolution Usethis key to Control Panel Keys and IndicatorsControl Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators 25 0/UNIQUE Key One-Touch Keypad Using the One-Touch Keys for DialingSounds Your Fax Machine Makes Signal TonesWhere to Install Your Machine InstallationGetting Started UnpackingInstall the Document Tray Setting Up Your MachineInstall the Paper Tray/Copy Stacker Install the Toner Cartridge Okifax 4580 User’s Guide Connect to the Telephone Line Connecting an External Telephone or Answer- ing MachineConnect Power Loading Paper Setting the Clock Answering Mode Options Setting the Answering ModeChanging the Answering Mode Setting the Fax Identification Setting Language Connecting to a PBX Gramming Dial DirectoriesProgramming One-Touch Keys Chain Dialing Programming Auto Dial Numbers 33.6K. Press To adjust the speed To select it To Do This Use Programming GroupsPreparing Documents Basic OperationsDocument Size Multiple Page DocumentsLoading Documents Your document Document Type Resolution to UseSending a Fax to a Single Location To make corrections Sending a Fax to Multiple Locations BroadcastingPerforming a Broadcast Operation Receiving Faxes Manually Faxing to a GroupSending a Fax to a Group Auto Dial noReceiving Faxes in Memory Rejecting Unsolicited Fax Messages Power Failures and MemoryMaking Copies Using Voice RequestMaking Copies with the Manual Paper Feeder To Initiate a Voice RequestSending a Fax at a Later Date and Time Sending a Delayed Fax from the Document FeederAdvanced Operations Communication Cancel Sending a Delayed Fax From MemoryCanceling a Delayed Transmission Receiving Confidential Faxes Sending a Confidential Fax or Sub- address TransmissionClosing a Mailbox Creating a Confidential Mailbox Personal BoxPassword To Change Your PasswordPrinting Confidential Messages To print a received confidential fax messageRelay Initiating Station Relay BroadcastingRelay Broadcast Report Initiating a Relay BroadcastPolling Documents from Other Fax Machines Setting Your Machine to be PolledWhat You Can Do While Sending a Fax Dual AccessWhat You Can Do While Receiving a Fax What You Can Do While Making CopiesUser Function Settings Customizing Features and OperationsViewing Your Current Settings ProgrammingProgramming Power Save Mode Not used Feeder MemorySetup FAX RING, Call FAX Number NOW Changing Your User Function SettingsSetting Your Machine’s Distinctive Ring Personal Box Programming Confidential Personal Box Programming PollingSonal BOX Close Select Function Personal Box Programming CloseForward No. Programming Memory Password Programming Register Dial Parameter SettingsMemory Password Programming Delete Delete PASSWORD?Changing Your Dial Parameter Settings User Functions Service Function SettingsService Function Settings List One-Touch key 9 User Programming Understanding Reports ReportsActive Memory Files Report Activity ReportConfidential Reception Report Configuration ReportBroadcast Confirmation Report Broadcast Entry ReportPrinting Reports Communication Codes Codes Used in ReportsResult Codes Clearing a Document Jam Problem SolvingClearing a Printing Paper Jam Problem Solving Replacing the Toner Cartridge OKI P/N Problem Solving Replacing the Image Drum Unit OKI P/N Problem Solving Reading Your Print Counters Shipping the MachineProblem Checklist Okifax 4580 User’s Guide Display Panel Messages Memory error except programming area Printer AlarmOther Error Messages No image drum Communications errorSpecifications Limited Warranty U.S. & Canada Warranty, Regulatory, and Safety InformationService and Support U.S. & Canada Oki Data Service Providers U.S. & CanadaOvernight Exchange U.S. & Canada Sales and Service Dealers U.S. & CanadaOki Data Contact Locations U.S. & Canada Telephone SupportActivating the Overnight Exchange Warranty Limited Warranty Latin AmericaSales and Service Centers Latin America Service and Support Latin AmericaOki Data Contact Locations, Latin America Contacting Oki Data Latin AmericaMaterial Safety Data Sheet MSDS#58331801 Preparation Date of Msds Installation Hints Safety InformationOperation and Maintenance Toner Cartridge & Image Drum HandlingYear 2000 Compliance Regulatory InformationEnergy Star Industry Canada IC FCC Telephone Consumer Protection ActFCC Radio Frequency Interference Statements IC Radio Interference Statements Index Index
Top Page Image Contents