Oki 4580 manual Introduction, Features, Handset Kit

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Introduction

Thank you for purchasing this OKIFAX 4580 fax machine. This machine uses advanced Light Emitting Diode technology to transfer received and copied images to plain paper. It has been designed to make sending and receiving faxes a fast and trouble-free process.

Features

Your facsimile machine includes the following features:

–10 One-Touch keys for automatic, single-key dialing of pre-programmed telephone num- bers.

–100 Auto Dial numbers for automatic dialing of additional pre-programmed telephone num- bers.

–10 Groups for transmitting a document to multiple locations with a single selection.

–A search feature for looking up pre-pro- grammed telephone numbers by name.

–Halftone transmission in up to 64 shades of gray.

–Fax communication at up to 33,600 bits per second.

–Automatic redial and page re-transmission when a telephone number is busy or when problems occur in communication.

–Advanced transmission and reception fea- tures, including delayed transmission, trans- mission to multiple locations, confidential, relay broadcast initiate and polling.

–Advanced memory transmission and recep- tion features, including automatic reception into memory.

–Reports to help you keep track of your machine’s operations and settings.

–Answering modes for both manual and automatic fax reception

–Automatic switching between incoming voice and fax messages

–The ability to share the same telephone line with an answering machine.

–A closed network feature for limiting who can send faxes to your machine. Closed network can also limit both where faxes can be sent to and received from.

–The ability to make up to 50 sorted copies of an original document (using standard-weight 20 lb. paper).

–4 MB of built-in memory.

–The ability to scan data into memory as the machine begins dialing during transmissions. This is called Instant Dialing. Instant Dialing saves time because the machine does not wait for a connection on the receiving end.

–The ability to reduce the width of a transmitted document by about 95% to bring data within printable parameters.This avoids losing data located outside of the printable area. This feature is called Automatic Reduction. To use it, set User Function Setting 27, WIDTH REDUCTION to ON.

This function is also active during copying.

–The ability to restrict operation of this device to only those who know a programmed ID. This feature is called Restrict ID. The Restrict ID number is a 4-digit ID number programmed into the machine. Users must enter the Restrict ID into your machine to operate the unit.

–MFP Function (PC Printer Mode/PC Scanner Mode/PC Fax Mode) Unimessage software enables your machine to act as a PC printer or scanner and enables the PC fax mode to be used. For details, see the separate booklet on this option.

Handset Kit

This optional handset connects directly to your machine and works like a telephone. Order Number 70031801.

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Contents User’s Guide Okifax 4580 User’s Guide Contents Safety Information Handset Kit FeaturesIntroduction Operation and Maintenance SafetyInstallation Hints Emergency First Aid Toner Cartridge and Image Drum UnitWhat You Should Receive Component IdentificationComponents Components YES key / Transmit Resolution Usethis key to Control Panel Keys and IndicatorsControl Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators 25 0/UNIQUE Key One-Touch Keypad Using the One-Touch Keys for DialingSounds Your Fax Machine Makes Signal TonesWhere to Install Your Machine InstallationGetting Started UnpackingInstall the Document Tray Setting Up Your MachineInstall the Paper Tray/Copy Stacker Install the Toner Cartridge Okifax 4580 User’s Guide Connect to the Telephone Line Connecting an External Telephone or Answer- ing MachineConnect Power Loading Paper Setting the Clock Answering Mode Options Setting the Answering ModeChanging the Answering Mode Setting the Fax Identification Setting Language Connecting to a PBX Gramming Dial DirectoriesProgramming One-Touch Keys Chain Dialing Programming Auto Dial Numbers 33.6K. Press To adjust the speed To select it To Do This Use Programming GroupsPreparing Documents Basic OperationsDocument Size Multiple Page DocumentsLoading Documents Your document Document Type Resolution to UseSending a Fax to a Single Location To make corrections Sending a Fax to Multiple Locations BroadcastingPerforming a Broadcast Operation Receiving Faxes Manually Faxing to a GroupSending a Fax to a Group Auto Dial noReceiving Faxes in Memory Rejecting Unsolicited Fax Messages Power Failures and MemoryMaking Copies Using Voice RequestMaking Copies with the Manual Paper Feeder To Initiate a Voice RequestSending a Fax at a Later Date and Time Sending a Delayed Fax from the Document FeederAdvanced Operations Communication Cancel Sending a Delayed Fax From MemoryCanceling a Delayed Transmission Receiving Confidential Faxes Sending a Confidential Fax or Sub- address TransmissionClosing a Mailbox Creating a Confidential Mailbox Personal BoxPassword To Change Your PasswordPrinting Confidential Messages To print a received confidential fax messageRelay Initiating Station Relay BroadcastingRelay Broadcast Report Initiating a Relay BroadcastPolling Documents from Other Fax Machines Setting Your Machine to be PolledWhat You Can Do While Sending a Fax Dual AccessWhat You Can Do While Receiving a Fax What You Can Do While Making CopiesUser Function Settings Customizing Features and OperationsViewing Your Current Settings ProgrammingProgramming Power Save Mode Not used Feeder MemorySetup FAX RING, Call FAX Number NOW Changing Your User Function SettingsSetting Your Machine’s Distinctive Ring Personal Box Programming Confidential Personal Box Programming PollingSonal BOX Close Select Function Personal Box Programming CloseForward No. Programming Memory Password Programming Register Dial Parameter SettingsMemory Password Programming Delete Delete PASSWORD?Changing Your Dial Parameter Settings User Functions Service Function SettingsService Function Settings List One-Touch key 9 User Programming Understanding Reports ReportsActive Memory Files Report Activity ReportConfidential Reception Report Configuration ReportBroadcast Confirmation Report Broadcast Entry ReportPrinting Reports Communication Codes Codes Used in ReportsResult Codes Clearing a Document Jam Problem SolvingClearing a Printing Paper Jam Problem Solving Replacing the Toner Cartridge OKI P/N Problem Solving Replacing the Image Drum Unit OKI P/N Problem Solving Reading Your Print Counters Shipping the MachineProblem Checklist Okifax 4580 User’s Guide Display Panel Messages Memory error except programming area Printer AlarmOther Error Messages No image drum Communications errorSpecifications Limited Warranty U.S. & Canada Warranty, Regulatory, and Safety InformationService and Support U.S. & Canada Oki Data Service Providers U.S. & CanadaOvernight Exchange U.S. & Canada Sales and Service Dealers U.S. & CanadaOki Data Contact Locations U.S. & Canada Telephone SupportActivating the Overnight Exchange Warranty Limited Warranty Latin AmericaSales and Service Centers Latin America Service and Support Latin AmericaOki Data Contact Locations, Latin America Contacting Oki Data Latin AmericaMaterial Safety Data Sheet MSDS#58331801 Preparation Date of Msds Installation Hints Safety InformationOperation and Maintenance Toner Cartridge & Image Drum HandlingYear 2000 Compliance Regulatory InformationEnergy Star Industry Canada IC FCC Telephone Consumer Protection ActFCC Radio Frequency Interference Statements IC Radio Interference Statements Index Index
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