Oki 4580 manual Sending a Fax to a Single Location

Page 38

Sending a Fax to a Single Location

1Load your documents.

2Select a location. Refer to the instructions below.

To Dial Using

Do This

A One-Touch key

Press the One-Touch key.

An Auto Dial number

Press the AUTO DIAL key, then

 

enter the 3-digit Auto Dial

 

number on the numeric keypad.

The numeric keypad

Dial as you would on a normal

 

telephone. If you make a

 

mistake, press

 

to go back

 

YES

 

and re-enter the number.

An external telephone

Pick up the handset of your

 

external telephone and dial the

 

number of the machine you wish

 

to transmit to. If the receiving fax

 

machine is in automatic

 

reception mode, you will hear a

 

high-pitched tone. If a person

 

answers the phone, ask them to

 

press the START key on their fax

 

machine.

3If necessary, press the START key to begin the transmission. Refer to the table below to understand some of the messages you may see during a typical fax transmission.

Message

Explanation

(location)

The remote location’s Personal

 

ID, TSI/CSI, Location ID or the

 

telephone number you entered

 

identifies the location during

 

transmission.

CALLING

The line is ringing.

SENDING

Your machine is sending the

 

message.

RESULT = OK

The fax was sent successfully.

COMMUN. ERROR

If you see this or another error

 

message, a problem occurred

 

during the communication. Try

 

resending the fax. Refer to the

 

chapter on Problem Solving for

 

assistance.

Search Key Dialing

If you are not sure which One-Touch key or Auto Dial number contains the location you want to communicate with, use the SEARCH key to look through an alphabetical list of all of the Location IDs programmed into your machine.

1When selecting locations, press the SEARCH key. The display shows ENTER 1-ST CHAR.

2Repeatedly press the SEARCH key to look through the entire list of locations in alphabeti- cal order, or locate the letter you want on the

numeric keypad, and press that key repeatedly to look through Location IDs beginning with that letter.

Real-Time Dialing

Normally, your machine dials the entire number of the location you have selected at one time. Occa- sionally, it may be necessary to dial numbers in real time (one digit at a time).

If your machine is equipped with a handset, you can dial in real time by picking up the handset. Or, press the HOOK/V. REQUEST key.

Redialing

If the line is busy or if there is no answer, your machine waits, and then automatically redials the number.

If your machine is transmitting from memory and a communication error occurs, it automatically redials the number and tries to send the fax again.

You can redial a number manually at any time by pressing the REDIAL key.

Confirming Results

After transmission, press the COPY key once (with no documents loaded) to see a report confirming your transmission on your machine’s display. To print the report, press the COPY key a second time. See the section on Reports for more informa- tion.

Stopping a Transmission

To stop a transmission while it is in progress, follow the instructions below.

1Press the STOP key twice. The display shows

STOPPED.

2If documents are stuck partway through the document feeder, you may see a RELOAD DOCUMENT message on the display. Press the STOP key again. Your machine feeds the document the rest of the way through the document feeder.

38 OKIFAX 4580 User’s Guide

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Contents User’s Guide Okifax 4580 User’s Guide Contents Safety Information Handset Kit FeaturesIntroduction Operation and Maintenance SafetyInstallation Hints Toner Cartridge and Image Drum Unit Emergency First AidComponent Identification What You Should ReceiveComponents Components Control Panel Keys and Indicators YES key / Transmit Resolution Usethis key toControl Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators 25 0/UNIQUE Key Using the One-Touch Keys for Dialing One-Touch KeypadSignal Tones Sounds Your Fax Machine MakesGetting Started InstallationWhere to Install Your Machine UnpackingInstall the Document Tray Setting Up Your MachineInstall the Paper Tray/Copy Stacker Install the Toner Cartridge Okifax 4580 User’s Guide Connect to the Telephone Line Connecting an External Telephone or Answer- ing MachineConnect Power Loading Paper Setting the Clock Setting the Answering Mode Answering Mode OptionsChanging the Answering Mode Setting the Fax Identification Setting Language Connecting to a PBX Gramming Dial DirectoriesProgramming One-Touch Keys Chain Dialing Programming Auto Dial Numbers 33.6K. Press To adjust the speed To select it Programming Groups To Do This UseDocument Size Basic OperationsPreparing Documents Multiple Page DocumentsYour document Document Type Resolution to Use Loading DocumentsSending a Fax to a Single Location To make corrections Sending a Fax to Multiple Locations BroadcastingPerforming a Broadcast Operation Sending a Fax to a Group Faxing to a GroupReceiving Faxes Manually Auto Dial noReceiving Faxes in Memory Power Failures and Memory Rejecting Unsolicited Fax MessagesMaking Copies with the Manual Paper Feeder Using Voice RequestMaking Copies To Initiate a Voice RequestSending a Fax at a Later Date and Time Sending a Delayed Fax from the Document FeederAdvanced Operations Communication Cancel Sending a Delayed Fax From MemoryCanceling a Delayed Transmission Sending a Confidential Fax or Sub- address Transmission Receiving Confidential FaxesCreating a Confidential Mailbox Personal Box Closing a MailboxPrinting Confidential Messages To Change Your PasswordPassword To print a received confidential fax messageRelay Broadcast Report Relay BroadcastingRelay Initiating Station Initiating a Relay BroadcastSetting Your Machine to be Polled Polling Documents from Other Fax MachinesWhat You Can Do While Receiving a Fax Dual AccessWhat You Can Do While Sending a Fax What You Can Do While Making CopiesViewing Your Current Settings Customizing Features and OperationsUser Function Settings ProgrammingProgramming Power Save Mode Not used Memory FeederSetup FAX RING, Call FAX Number NOW Changing Your User Function SettingsSetting Your Machine’s Distinctive Ring Personal Box Programming Confidential Personal Box Programming PollingSonal BOX Close Select Function Personal Box Programming CloseForward No. Programming Memory Password Programming Delete Dial Parameter SettingsMemory Password Programming Register Delete PASSWORD?Changing Your Dial Parameter Settings User Functions Service Function SettingsService Function Settings List One-Touch key 9 User Programming Active Memory Files Report ReportsUnderstanding Reports Activity ReportBroadcast Confirmation Report Configuration ReportConfidential Reception Report Broadcast Entry ReportPrinting Reports Communication Codes Codes Used in ReportsResult Codes Problem Solving Clearing a Document JamClearing a Printing Paper Jam Problem Solving Replacing the Toner Cartridge OKI P/N Problem Solving Replacing the Image Drum Unit OKI P/N Problem Solving Shipping the Machine Reading Your Print CountersProblem Checklist Okifax 4580 User’s Guide Display Panel Messages Other Error Messages No image drum Printer AlarmMemory error except programming area Communications errorSpecifications Service and Support U.S. & Canada Warranty, Regulatory, and Safety InformationLimited Warranty U.S. & Canada Oki Data Service Providers U.S. & CanadaOki Data Contact Locations U.S. & Canada Sales and Service Dealers U.S. & CanadaOvernight Exchange U.S. & Canada Telephone SupportLimited Warranty Latin America Activating the Overnight Exchange WarrantyOki Data Contact Locations, Latin America Service and Support Latin AmericaSales and Service Centers Latin America Contacting Oki Data Latin AmericaMaterial Safety Data Sheet MSDS#58331801 Preparation Date of Msds Operation and Maintenance Safety InformationInstallation Hints Toner Cartridge & Image Drum HandlingYear 2000 Compliance Regulatory InformationEnergy Star Industry Canada IC FCC Telephone Consumer Protection ActFCC Radio Frequency Interference Statements IC Radio Interference Statements Index Index
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