Oki 4580 manual Setting the Fax Identification

Page 28

Setting the Fax Identification

Facsimile machines use the information you enter here to identify themselves during communications. In most countries programming this information into your machine is a legal requirement. The informa- tion you enter here includes:

TSI/CSI: This is the telephone number of your machine. This number is printed at the top of the faxes you send, and appears on the displays and reports of other fax machines you are communicating with.

Sender ID: This is a descriptive title (usually the location of your machine or the name of your company or office). This description is printed at the top of every fax you send. You can enter up to 32 characters. The first 16 characters of your Sender ID are also be used as your Personal ID, which may appear on the displays or reports of other fax machines you are communicating with.

Call Back Number: The Call Back Number is a telephone number (not a fax number) which the operator of the remote machine can use to reach you. If you use the voice request function while communicating with another fax machine and no one is there to answer, your machine automati-

5After the display clears, enter the full telephone number of your machine using the numeric keypad.

Tip: Use the 8/+ key to enter a “+” character before the number, and use the Space One-Touch key to enter spaces.

6Press the START key to save your entry.

7Enter your Sender ID. This is a descriptive title up to 32 characters long. Refer to the instruc- tions below.

To Do This

Use

Enter numbers

Numeric keypad

 

(press once)

Enter spaces

5/SPACE One-

 

Touch key

Enter hyphens

9/HYPHEN One-

 

Touch key

Enter alphabet characters

Locate the character

 

you want on the

 

numeric keypad.

 

Press that key

 

repeatedly until the

 

character appears.

Enter a unique character

Press the 0/

 

UNIQUE key

 

repeatedly until the

 

character you want

 

appears.

cally sends a cover letter with a call back mes- sage. The call back message is printed in a separate sheet with the message “Please call back” and a telephone number where you can be reached. The call back number entered here is the number that appears on the call back message.

Move the cursor to make corrections.

The following characters are available: ! # & ‘ ( ) *

+, - . / : ; = ? · @ \ “ _ % ~ ä ß ñ ö ü Æ Å Ø æ å ø.

Note: Some unique characters can be entered using One-Touch keys.

YES

and

NO

.

1Press the SELECT FUNCTION key.

2Press the 9/USER PROG. One-Touch key.

3On the numeric keypad, press 4. The display shows 4:SYSTEM DATA PRG.

4Press YES . The display shows NO=<TSI/ CSI>, ID=<SENDER ID>.

8Press the START key to save your entry. The display shows NO=<CALL BACK NO.>.

9After the display clears, use the numeric keypad to enter the telephone number you want to use for call back messages. Enter up to 20 characters.

Tip: Use the HYPHEN key to enter a “+” character before the number, and use the SPACE One-Touch key to enter spaces.

10Press the START key to save your entry.

11Press the SELECT FUNCTION key to finish.

28 OKIFAX 4580 User’s Guide

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Contents User’s Guide Okifax 4580 User’s Guide Contents Safety Information Introduction FeaturesHandset Kit Installation Hints SafetyOperation and Maintenance Toner Cartridge and Image Drum Unit Emergency First AidComponent Identification What You Should ReceiveComponents Components Control Panel Keys and Indicators YES key / Transmit Resolution Usethis key toControl Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators 25 0/UNIQUE Key Using the One-Touch Keys for Dialing One-Touch KeypadSignal Tones Sounds Your Fax Machine MakesInstallation Where to Install Your MachineGetting Started UnpackingInstall the Paper Tray/Copy Stacker Setting Up Your MachineInstall the Document Tray Install the Toner Cartridge Okifax 4580 User’s Guide Connect Power Connecting an External Telephone or Answer- ing MachineConnect to the Telephone Line Loading Paper Setting the Clock Setting the Answering Mode Answering Mode OptionsChanging the Answering Mode Setting the Fax Identification Setting Language Connecting to a PBX Programming One-Touch Keys Dial DirectoriesGramming Chain Dialing Programming Auto Dial Numbers 33.6K. Press To adjust the speed To select it Programming Groups To Do This UseBasic Operations Preparing DocumentsDocument Size Multiple Page DocumentsYour document Document Type Resolution to Use Loading DocumentsSending a Fax to a Single Location Performing a Broadcast Operation Sending a Fax to Multiple Locations BroadcastingTo make corrections Faxing to a Group Receiving Faxes ManuallySending a Fax to a Group Auto Dial noReceiving Faxes in Memory Power Failures and Memory Rejecting Unsolicited Fax MessagesUsing Voice Request Making CopiesMaking Copies with the Manual Paper Feeder To Initiate a Voice RequestAdvanced Operations Sending a Delayed Fax from the Document FeederSending a Fax at a Later Date and Time Canceling a Delayed Transmission Sending a Delayed Fax From MemoryCommunication Cancel Sending a Confidential Fax or Sub- address Transmission Receiving Confidential FaxesCreating a Confidential Mailbox Personal Box Closing a MailboxTo Change Your Password PasswordPrinting Confidential Messages To print a received confidential fax messageRelay Broadcasting Relay Initiating StationRelay Broadcast Report Initiating a Relay BroadcastSetting Your Machine to be Polled Polling Documents from Other Fax MachinesDual Access What You Can Do While Sending a FaxWhat You Can Do While Receiving a Fax What You Can Do While Making CopiesCustomizing Features and Operations User Function SettingsViewing Your Current Settings ProgrammingProgramming Power Save Mode Not used Memory FeederSetting Your Machine’s Distinctive Ring Changing Your User Function SettingsSetup FAX RING, Call FAX Number NOW Sonal BOX Close Personal Box Programming PollingPersonal Box Programming Confidential Forward No. Programming Personal Box Programming CloseSelect Function Dial Parameter Settings Memory Password Programming RegisterMemory Password Programming Delete Delete PASSWORD?Changing Your Dial Parameter Settings Service Function Settings List Service Function SettingsUser Functions One-Touch key 9 User Programming Reports Understanding ReportsActive Memory Files Report Activity ReportConfiguration Report Confidential Reception ReportBroadcast Confirmation Report Broadcast Entry ReportPrinting Reports Result Codes Codes Used in ReportsCommunication Codes Problem Solving Clearing a Document JamClearing a Printing Paper Jam Problem Solving Replacing the Toner Cartridge OKI P/N Problem Solving Replacing the Image Drum Unit OKI P/N Problem Solving Shipping the Machine Reading Your Print CountersProblem Checklist Okifax 4580 User’s Guide Display Panel Messages Printer Alarm Memory error except programming areaOther Error Messages No image drum Communications errorSpecifications Warranty, Regulatory, and Safety Information Limited Warranty U.S. & CanadaService and Support U.S. & Canada Oki Data Service Providers U.S. & CanadaSales and Service Dealers U.S. & Canada Overnight Exchange U.S. & CanadaOki Data Contact Locations U.S. & Canada Telephone SupportLimited Warranty Latin America Activating the Overnight Exchange WarrantyService and Support Latin America Sales and Service Centers Latin AmericaOki Data Contact Locations, Latin America Contacting Oki Data Latin AmericaMaterial Safety Data Sheet MSDS#58331801 Preparation Date of Msds Safety Information Installation HintsOperation and Maintenance Toner Cartridge & Image Drum HandlingEnergy Star Regulatory InformationYear 2000 Compliance FCC Radio Frequency Interference Statements FCC Telephone Consumer Protection ActIndustry Canada IC IC Radio Interference Statements Index Index
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