Oki 4580 manual Creating a Confidential Mailbox Personal Box, Closing a Mailbox

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Creating a Confidential Mailbox (Personal Box)

Your machine can have up to 8 confidential mail- boxes (Personal Boxes).

1Press the SELECT FUNCTION key.

2Press the 9/USER PROG. One-Touch key. The display shows 1: FUNC. PROGRAM- MING.

3Press 5 on the numeric keypad. The display shows 5: PERSONAL BOX PRG.

4Press YES . The display shows PER- SONAL BOX No. [ ].

5Using the numeric keypad, enter the number of the mailbox you want to use. Specify the box number using a single-digit number between 1 and 8.

6Press YES . A PERSONAL BOX [CLOSE] message displays.

7 Press NO to select [CONF] and press

YES .

8Using the numeric keypad, enter the 4-digit password you want to use with your mailbox.

9Press YES to confirm your entry.

10Your machine then asks you to enter another mailbox number. To continue programming mailboxes, go back to Step 5. When you are finished, press the SELECT FUNCTION key.

Note: The personal box can also be used for bulletin transmissions. To program it for such, follow the same flow but select "POLL" instead of "CONF." The box can be closed also by following the procedure indicated next.

Closing a Mailbox

To change the password of an existing mailbox, or to delete one, follow the instructions below. Re- member that a mailbox must be empty before you can modify or delete it.

1Press the SELECT FUNCTION key.

2Press the 9/USER PROG. One-Touch key. The display shows 1: FUNC. PROGRAMMING.

3Press 5 on the numeric keypad. The display shows 5: PERSONAL BOX PROG.

4Press YES . The display shows PER- SONAL BOX NO. [ ].

5Using the numeric keypad, enter the number of the mailbox you want to modify or delete.

6The display shows PERSONAL BOX [CONF]. Press YES .

To close a mailbox, press

NO

until

CLOSE appears in brackets. The display asks DELETE PERSONAL BOX? Press YES .

Tip: If the message, ILLEGAL OPERATION is displayed, the mailbox you have selected contains one or more mes- sages. You must print out any mes- sages in the mailbox before you change its password.

Advanced Operations

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Contents User’s Guide Okifax 4580 User’s Guide Contents Safety Information Handset Kit FeaturesIntroduction Operation and Maintenance SafetyInstallation Hints Emergency First Aid Toner Cartridge and Image Drum UnitWhat You Should Receive Component IdentificationComponents Components YES key / Transmit Resolution Usethis key to Control Panel Keys and IndicatorsControl Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators 25 0/UNIQUE Key One-Touch Keypad Using the One-Touch Keys for DialingSounds Your Fax Machine Makes Signal TonesUnpacking InstallationWhere to Install Your Machine Getting StartedInstall the Document Tray Setting Up Your MachineInstall the Paper Tray/Copy Stacker Install the Toner Cartridge Okifax 4580 User’s Guide Connect to the Telephone Line Connecting an External Telephone or Answer- ing MachineConnect Power Loading Paper Setting the Clock Answering Mode Options Setting the Answering ModeChanging the Answering Mode Setting the Fax Identification Setting Language Connecting to a PBX Gramming Dial DirectoriesProgramming One-Touch Keys Chain Dialing Programming Auto Dial Numbers 33.6K. Press To adjust the speed To select it To Do This Use Programming GroupsMultiple Page Documents Basic OperationsPreparing Documents Document SizeLoading Documents Your document Document Type Resolution to UseSending a Fax to a Single Location To make corrections Sending a Fax to Multiple Locations BroadcastingPerforming a Broadcast Operation Auto Dial no Faxing to a GroupReceiving Faxes Manually Sending a Fax to a GroupReceiving Faxes in Memory Rejecting Unsolicited Fax Messages Power Failures and MemoryTo Initiate a Voice Request Using Voice RequestMaking Copies Making Copies with the Manual Paper FeederSending a Fax at a Later Date and Time Sending a Delayed Fax from the Document FeederAdvanced Operations Communication Cancel Sending a Delayed Fax From MemoryCanceling a Delayed Transmission Receiving Confidential Faxes Sending a Confidential Fax or Sub- address TransmissionClosing a Mailbox Creating a Confidential Mailbox Personal BoxTo print a received confidential fax message To Change Your PasswordPassword Printing Confidential MessagesInitiating a Relay Broadcast Relay BroadcastingRelay Initiating Station Relay Broadcast ReportPolling Documents from Other Fax Machines Setting Your Machine to be PolledWhat You Can Do While Making Copies Dual AccessWhat You Can Do While Sending a Fax What You Can Do While Receiving a FaxProgramming Customizing Features and OperationsUser Function Settings Viewing Your Current SettingsProgramming Power Save Mode Not used Feeder MemorySetup FAX RING, Call FAX Number NOW Changing Your User Function SettingsSetting Your Machine’s Distinctive Ring Personal Box Programming Confidential Personal Box Programming PollingSonal BOX Close Select Function Personal Box Programming CloseForward No. Programming Delete PASSWORD? Dial Parameter SettingsMemory Password Programming Register Memory Password Programming DeleteChanging Your Dial Parameter Settings User Functions Service Function SettingsService Function Settings List One-Touch key 9 User Programming Activity Report ReportsUnderstanding Reports Active Memory Files ReportBroadcast Entry Report Configuration ReportConfidential Reception Report Broadcast Confirmation ReportPrinting Reports Communication Codes Codes Used in ReportsResult Codes Clearing a Document Jam Problem SolvingClearing a Printing Paper Jam Problem Solving Replacing the Toner Cartridge OKI P/N Problem Solving Replacing the Image Drum Unit OKI P/N Problem Solving Reading Your Print Counters Shipping the MachineProblem Checklist Okifax 4580 User’s Guide Display Panel Messages Communications error Printer AlarmMemory error except programming area Other Error Messages No image drumSpecifications Oki Data Service Providers U.S. & Canada Warranty, Regulatory, and Safety InformationLimited Warranty U.S. & Canada Service and Support U.S. & CanadaTelephone Support Sales and Service Dealers U.S. & CanadaOvernight Exchange U.S. & Canada Oki Data Contact Locations U.S. & CanadaActivating the Overnight Exchange Warranty Limited Warranty Latin AmericaContacting Oki Data Latin America Service and Support Latin AmericaSales and Service Centers Latin America Oki Data Contact Locations, Latin AmericaMaterial Safety Data Sheet MSDS#58331801 Preparation Date of Msds Toner Cartridge & Image Drum Handling Safety InformationInstallation Hints Operation and MaintenanceYear 2000 Compliance Regulatory InformationEnergy Star Industry Canada IC FCC Telephone Consumer Protection ActFCC Radio Frequency Interference Statements IC Radio Interference Statements Index Index