Oki 4580 Dual Access, What You Can Do While Sending a Fax, What You Can Do While Receiving a Fax

Page 51

Dual Access

Your machine’s dual access feature allows you to load and prepare to transmit a document while your machine is receiving or sending another fax from memory. This feature increases your productivity and reduces the time you must spend waiting for other operations to finish.

Once you have loaded a document and the display shows SELECT LOCATION, your machine is ready for you to load the next transmission.

What You Can Do While Sending a Fax

After your machine has finished scanning a docu- ment into memory—and while it is transmitting from memory—you can:

-Load another document and prepare it for transmission. You can continue to load documents as long as memory is available in your machine and the display doesn’t say “TX PREP ACTIVATED. If the display shows “TX PREP ACTIVATED, you have to wait two or three seconds until this message clears.

When the first transmission is complete, the next fax will automatically be sent.

-Enter the fax number before loading the next document.

-Make copies.

What You Can Do While Receiving a Fax:

-Load another document and prepare it for transmission. You can continue to load documents as long as memory is available in your machine and the display doesn’t say “TX PREP ACTIVATED. If the display shows “TX PREP ACTIVATED, you have to wait two or three seconds until this message clears.

When the first transmission is complete, the next fax you have loaded will automatically be sent.

-Enter the fax number before loading the next document.

-Continue to receive faxes while earlier re- ceived messages are printing, if your machine is set to receive faxes into memory.

What You Can Do While Making Copies:

-Continue to receive faxes while copies are printing, if your machine is set to receive faxes into memory.

Advanced Operations

51

Image 51

Contents User’s Guide Okifax 4580 User’s Guide Contents Safety Information Features IntroductionHandset Kit Safety Installation HintsOperation and Maintenance Emergency First Aid Toner Cartridge and Image Drum UnitWhat You Should Receive Component IdentificationComponents Components YES key / Transmit Resolution Usethis key to Control Panel Keys and IndicatorsControl Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators 25 0/UNIQUE Key One-Touch Keypad Using the One-Touch Keys for DialingSounds Your Fax Machine Makes Signal TonesUnpacking InstallationWhere to Install Your Machine Getting StartedSetting Up Your Machine Install the Paper Tray/Copy StackerInstall the Document Tray Install the Toner Cartridge Okifax 4580 User’s Guide Connecting an External Telephone or Answer- ing Machine Connect PowerConnect to the Telephone Line Loading Paper Setting the Clock Answering Mode Options Setting the Answering ModeChanging the Answering Mode Setting the Fax Identification Setting Language Connecting to a PBX Dial Directories Programming One-Touch KeysGramming Chain Dialing Programming Auto Dial Numbers 33.6K. Press To adjust the speed To select it To Do This Use Programming GroupsMultiple Page Documents Basic OperationsPreparing Documents Document SizeLoading Documents Your document Document Type Resolution to UseSending a Fax to a Single Location Sending a Fax to Multiple Locations Broadcasting Performing a Broadcast OperationTo make corrections Auto Dial no Faxing to a GroupReceiving Faxes Manually Sending a Fax to a GroupReceiving Faxes in Memory Rejecting Unsolicited Fax Messages Power Failures and MemoryTo Initiate a Voice Request Using Voice RequestMaking Copies Making Copies with the Manual Paper FeederSending a Delayed Fax from the Document Feeder Advanced OperationsSending a Fax at a Later Date and Time Sending a Delayed Fax From Memory Canceling a Delayed TransmissionCommunication Cancel Receiving Confidential Faxes Sending a Confidential Fax or Sub- address TransmissionClosing a Mailbox Creating a Confidential Mailbox Personal BoxTo print a received confidential fax message To Change Your PasswordPassword Printing Confidential MessagesInitiating a Relay Broadcast Relay BroadcastingRelay Initiating Station Relay Broadcast ReportPolling Documents from Other Fax Machines Setting Your Machine to be PolledWhat You Can Do While Making Copies Dual AccessWhat You Can Do While Sending a Fax What You Can Do While Receiving a FaxProgramming Customizing Features and OperationsUser Function Settings Viewing Your Current SettingsProgramming Power Save Mode Not used Feeder MemoryChanging Your User Function Settings Setting Your Machine’s Distinctive RingSetup FAX RING, Call FAX Number NOW Personal Box Programming Polling Sonal BOX ClosePersonal Box Programming Confidential Personal Box Programming Close Forward No. ProgrammingSelect Function Delete PASSWORD? Dial Parameter SettingsMemory Password Programming Register Memory Password Programming DeleteChanging Your Dial Parameter Settings Service Function Settings Service Function Settings ListUser Functions One-Touch key 9 User Programming Activity Report ReportsUnderstanding Reports Active Memory Files ReportBroadcast Entry Report Configuration ReportConfidential Reception Report Broadcast Confirmation ReportPrinting Reports Codes Used in Reports Result CodesCommunication Codes Clearing a Document Jam Problem SolvingClearing a Printing Paper Jam Problem Solving Replacing the Toner Cartridge OKI P/N Problem Solving Replacing the Image Drum Unit OKI P/N Problem Solving Reading Your Print Counters Shipping the MachineProblem Checklist Okifax 4580 User’s Guide Display Panel Messages Communications error Printer AlarmMemory error except programming area Other Error Messages No image drumSpecifications Oki Data Service Providers U.S. & Canada Warranty, Regulatory, and Safety InformationLimited Warranty U.S. & Canada Service and Support U.S. & CanadaTelephone Support Sales and Service Dealers U.S. & CanadaOvernight Exchange U.S. & Canada Oki Data Contact Locations U.S. & CanadaActivating the Overnight Exchange Warranty Limited Warranty Latin AmericaContacting Oki Data Latin America Service and Support Latin AmericaSales and Service Centers Latin America Oki Data Contact Locations, Latin AmericaMaterial Safety Data Sheet MSDS#58331801 Preparation Date of Msds Toner Cartridge & Image Drum Handling Safety InformationInstallation Hints Operation and MaintenanceRegulatory Information Energy StarYear 2000 Compliance FCC Telephone Consumer Protection Act FCC Radio Frequency Interference StatementsIndustry Canada IC IC Radio Interference Statements Index Index