Oki 4580 manual Basic Operations, Preparing Documents, Document Size, Multiple Page Documents

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Basic Operations

Preparing Documents

-Try to use good quality documents for your transmissions. Documents that are typed or created in felt-tip black ink on white (or light) paper work best.

-Do not send documents that are not rectangu- lar.

-Never use documents that have wet or sticky surfaces, wrinkles, staples or paper clips. However, your machine can transmit docu- ments that have been subject to normal wear, such as documents with staple holes, letter folds and minor corner folds.

-If you are not sure how a document will fax, try making a copy first on your machine (load the document face down and press the COPY key).

-If your documents are bent, creased or torn, make a copy on a photocopier and send the copy instead. You can also use a photocopier to enlarge or reduce documents before sending.

Document Size

Width

All documents must have a minimum width of 5.8 inches (148 mm).

Documents cannot be wider than 8.5 inches (216 mm).

Length

All documents must have a minimum length of 5 inches (128 mm).

Documents cannot be longer than 14 inches (356 mm).

Multiple Page Documents

Your machine can scan paper with a base weight between 16 pounds (60 g/m2) and 28 pounds (105 g/m2). You can load up to 30 sheets of standard 20- pound paper (like photocopier paper) at the same time. If you use a heavier paper, you can load up to 15 sheets. For very heavy paper, load and send pages sheet-by-sheet.

When loading multiple-page documents, do not load paper that is thinner than .003 inches

(0.08 mm) or thicker than .005 inches (0.13 mm).

For single-page documents, do not load paper that is thinner than .002 inches (0.06 mm) or thicker than .006 inches (0.15 mm).

36 OKIFAX 4580 User’s Guide

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Contents User’s Guide Okifax 4580 User’s Guide Contents Safety Information Features IntroductionHandset Kit Safety Installation HintsOperation and Maintenance Toner Cartridge and Image Drum Unit Emergency First AidComponent Identification What You Should ReceiveComponents Components Control Panel Keys and Indicators YES key / Transmit Resolution Usethis key toControl Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators Control Panel Keys and Indicators 25 0/UNIQUE Key Using the One-Touch Keys for Dialing One-Touch KeypadSignal Tones Sounds Your Fax Machine MakesInstallation Where to Install Your MachineGetting Started UnpackingSetting Up Your Machine Install the Paper Tray/Copy StackerInstall the Document Tray Install the Toner Cartridge Okifax 4580 User’s Guide Connecting an External Telephone or Answer- ing Machine Connect PowerConnect to the Telephone Line Loading Paper Setting the Clock Setting the Answering Mode Answering Mode OptionsChanging the Answering Mode Setting the Fax Identification Setting Language Connecting to a PBX Dial Directories Programming One-Touch KeysGramming Chain Dialing Programming Auto Dial Numbers 33.6K. Press To adjust the speed To select it Programming Groups To Do This UseBasic Operations Preparing DocumentsDocument Size Multiple Page DocumentsYour document Document Type Resolution to Use Loading DocumentsSending a Fax to a Single Location Sending a Fax to Multiple Locations Broadcasting Performing a Broadcast OperationTo make corrections Faxing to a Group Receiving Faxes ManuallySending a Fax to a Group Auto Dial noReceiving Faxes in Memory Power Failures and Memory Rejecting Unsolicited Fax MessagesUsing Voice Request Making CopiesMaking Copies with the Manual Paper Feeder To Initiate a Voice RequestSending a Delayed Fax from the Document Feeder Advanced OperationsSending a Fax at a Later Date and Time Sending a Delayed Fax From Memory Canceling a Delayed TransmissionCommunication Cancel Sending a Confidential Fax or Sub- address Transmission Receiving Confidential FaxesCreating a Confidential Mailbox Personal Box Closing a MailboxTo Change Your Password PasswordPrinting Confidential Messages To print a received confidential fax messageRelay Broadcasting Relay Initiating StationRelay Broadcast Report Initiating a Relay BroadcastSetting Your Machine to be Polled Polling Documents from Other Fax MachinesDual Access What You Can Do While Sending a FaxWhat You Can Do While Receiving a Fax What You Can Do While Making CopiesCustomizing Features and Operations User Function SettingsViewing Your Current Settings ProgrammingProgramming Power Save Mode Not used Memory FeederChanging Your User Function Settings Setting Your Machine’s Distinctive RingSetup FAX RING, Call FAX Number NOW Personal Box Programming Polling Sonal BOX ClosePersonal Box Programming Confidential Personal Box Programming Close Forward No. ProgrammingSelect Function Dial Parameter Settings Memory Password Programming RegisterMemory Password Programming Delete Delete PASSWORD?Changing Your Dial Parameter Settings Service Function Settings Service Function Settings ListUser Functions One-Touch key 9 User Programming Reports Understanding ReportsActive Memory Files Report Activity ReportConfiguration Report Confidential Reception ReportBroadcast Confirmation Report Broadcast Entry ReportPrinting Reports Codes Used in Reports Result CodesCommunication Codes Problem Solving Clearing a Document JamClearing a Printing Paper Jam Problem Solving Replacing the Toner Cartridge OKI P/N Problem Solving Replacing the Image Drum Unit OKI P/N Problem Solving Shipping the Machine Reading Your Print CountersProblem Checklist Okifax 4580 User’s Guide Display Panel Messages Printer Alarm Memory error except programming areaOther Error Messages No image drum Communications errorSpecifications Warranty, Regulatory, and Safety Information Limited Warranty U.S. & CanadaService and Support U.S. & Canada Oki Data Service Providers U.S. & CanadaSales and Service Dealers U.S. & Canada Overnight Exchange U.S. & CanadaOki Data Contact Locations U.S. & Canada Telephone SupportLimited Warranty Latin America Activating the Overnight Exchange WarrantyService and Support Latin America Sales and Service Centers Latin AmericaOki Data Contact Locations, Latin America Contacting Oki Data Latin AmericaMaterial Safety Data Sheet MSDS#58331801 Preparation Date of Msds Safety Information Installation HintsOperation and Maintenance Toner Cartridge & Image Drum HandlingRegulatory Information Energy StarYear 2000 Compliance FCC Telephone Consumer Protection Act FCC Radio Frequency Interference StatementsIndustry Canada IC IC Radio Interference Statements Index Index