Lucent Technologies Voice/FAX Messaging manual Assigning Greetings to Call Types

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Assigning Greetings to Call Types

1. Press

3

from the Activity Menu.

2. Listen to the summary of active greetings.

3. Press

3

to activate a greeting.

4.Enter a number (0 to 9) to indicate which greeting you want to assign to a call type.

5.Press any of the following:

1

2

Use the greeting for each call type.

Use the greeting for internal (or busy) calls.

3

4

Use the greeting for external (or no answer) calls.

Use the greeting for out-of-hours calls.

5

6.Press

7.Press

Use a single greeting for all calls (negate call type definition).

#to approve.

* R ( * 7 ) to return to the Activity Menu.

NOTE:

To set up different greetings strictly for prime-time and out-of hours calls, you must assign the same greeting to the two prime-time calls types (internal and external or busy and no answer). Listen to the voice prompts for guidance.

Activating Previously Recorded

Greetings

1.Press 3 3 from the Activity Menu.

2.Enter the greeting number.

3.Follow the prompts to activate for all calls or for individual call types.

30

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Contents Voice/FAX Messaging User’s Guide Copyright 1998, Lucent Technologies Contents Contents Contents Contents Welcome Call AnsweringVoice Mail FAX MessagingIntuity Advantages Voice Prompts and HelpTerms and Concepts Activity MenuAddress Address Before Record ABR AutodeleteAutoprint HeaderMailbox Incoming Messages received by youPersonal Fax Extension Outgoing Messages sent by youHow to Navigate Your Mailbox Options Page How to Log Creating or Changing Your Password Recording Your Name OptionalCreating Your Personal Greeting Recording Your Basic GreetingComposing a Single Voice-fax Extension Greeting Composing a Greeting If You Have a Personal Fax ExtensionHow to Record and Send Messages Setting Addressing Options Selecting Delivery OptionsCreating and Sending a Fax-only Message ABR on Page Creating and Sending a Voice Message ABR on Page Creating and Sending a Voice Message ABR off Page Creating and Sending a Voice-fax Message ABR on Page How to Get and Respond to Messages Sharing Fax MachinesListening to a Message Header Responding to a Message Optional Printing a FaxPrinter ext Print to default fax machine extension or name Acting on a Header or MessageHow to Create and Use Multiple Personal Greetings Scanning Messages QuicklyCall Types Defining Call Types the first timeChanging Call Type Definition Assigning Greetings to Call Types Activating Previously Recorded GreetingsScanning All Greetings Page How to Access Outgoing or Filed Messages Accessing Outgoing MessagesSelecting a Message Modifying a Message Tips# # How to Create Mailing Lists Re-sending a MessageCreating a List Deleting Addresses from a List Scanning List Summaries Reviewing and Modifying a List How to Create a Personal Directory Creating and Appending a DirectoryReviewing and Deleting Entries from a Directory How to Use Directory Assistance How to Leave a Call Answer Message Page Page Tips and Highlights General Message HandlingGetting Messages Leaving Messages When No One Answers Sending Voice MailCan also forward messages to a mailing list