Lucent Technologies Voice/FAX Messaging manual Getting Messages

Page 53

Getting Messages

 

 

 

Scan messages

You can automatically play all your messages by

quickly

pressing just two buttons, 7 plus either 1 to

 

scan messages and headers, 2 to scan

 

headers only, or 3 to scan messages only.

 

Scanning is especially useful with a car

 

telephone.

 

Use playback

When listening to messages, you have controls

controls

for loudness, speed, stepping back and forth,

 

pausing, and repeating messages.

Record a personal

Replace the automatic system greeting with

greeting

your personal hello. Tell callers they can press

 

1

to skip your greeting and press * H ( * 4 )

 

for Help. Change your greeting everyday to

 

match your daily schedule.

Delete old

Your mailbox has limited space. When it’s

messages

getting full, the system tells you. Delete

 

messages or greetings you don’t need.

Answer messages

Answer a message sent by another user

from your mailbox

immediately after listening to it, either by

 

pressing 1

0 to call the person or by sending

 

the caller a return voice mail message by

 

pressing 1

7 .

Forward messages

You can forward a message to another user or a

 

list of users immediately after listening to it. After

 

you forward it, you return to the original place in

 

your mailbox. To forward to a mailing list, press

 

*

L ( * 5 ) to specify the list’s address.

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Contents Voice/FAX Messaging User’s Guide Copyright 1998, Lucent Technologies Contents Contents Contents Contents Call Answering WelcomeVoice Mail FAX MessagingVoice Prompts and Help Intuity AdvantagesAddress Terms and ConceptsActivity Menu Autodelete Address Before Record ABRAutoprint HeaderIncoming Messages received by you MailboxOutgoing Messages sent by you Personal Fax ExtensionHow to Navigate Your Mailbox Options Page How to Log Creating or Changing Your Password Optional Recording Your NameRecording Your Basic Greeting Creating Your Personal GreetingComposing a Greeting If You Have a Personal Fax Extension Composing a Single Voice-fax Extension GreetingHow to Record and Send Messages Selecting Delivery Options Setting Addressing OptionsCreating and Sending a Fax-only Message ABR on Page Creating and Sending a Voice Message ABR on Page Creating and Sending a Voice Message ABR off Page Creating and Sending a Voice-fax Message ABR on Page Listening to a Message Header How to Get and Respond to MessagesSharing Fax Machines Printing a Fax Responding to a Message OptionalActing on a Header or Message Printer ext Print to default fax machine extension or nameScanning Messages Quickly How to Create and Use Multiple Personal GreetingsDefining Call Types the first time Call TypesChanging Call Type Definition Activating Previously Recorded Greetings Assigning Greetings to Call TypesScanning All Greetings Page Selecting a Message How to Access Outgoing or Filed MessagesAccessing Outgoing Messages Tips Modifying a Message# # Creating a List How to Create Mailing ListsRe-sending a Message Deleting Addresses from a List Scanning List Summaries Reviewing and Modifying a List Creating and Appending a Directory How to Create a Personal DirectoryReviewing and Deleting Entries from a Directory How to Use Directory Assistance How to Leave a Call Answer Message Page Page General Message Handling Tips and HighlightsGetting Messages Sending Voice Mail Leaving Messages When No One AnswersCan also forward messages to a mailing list