Lucent Technologies Voice/FAX Messaging manual How to Create a Personal Directory

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How to Create a Personal

Directory

The system allows you to create a personal directory of abbreviated names (aliases) for frequently used addresses. It’s essentially a sophisticated speed- dialing feature.

Creating and Appending a Directory

You must be addressing by name ( * A / * 2 ) to use your personal directory. You can create your personal directory in name or number addressing mode.

1.Press 5 2 1 from the Activity Menu.

2.Enter an address and press # .

3.Listen to your entry’s address.

If the name is incorrect, press * D ( * 3 ) to delete and repeat steps 2 and 3.

4.Enter your abbreviated version of the address (up to 10 characters) and press # .

5.Repeat steps 2, 3, and 4 to add more names to your personal directory.

6. Press

#

to approve.

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Contents Voice/FAX Messaging User’s Guide Copyright 1998, Lucent Technologies Contents Contents Contents Contents Voice Mail WelcomeCall Answering FAX MessagingIntuity Advantages Voice Prompts and HelpActivity Menu Terms and ConceptsAddress Autoprint Address Before Record ABRAutodelete HeaderMailbox Incoming Messages received by youPersonal Fax Extension Outgoing Messages sent by youHow to Navigate Your Mailbox Options Page How to Log Creating or Changing Your Password Recording Your Name OptionalCreating Your Personal Greeting Recording Your Basic GreetingComposing a Single Voice-fax Extension Greeting Composing a Greeting If You Have a Personal Fax ExtensionHow to Record and Send Messages Setting Addressing Options Selecting Delivery OptionsCreating and Sending a Fax-only Message ABR on Page Creating and Sending a Voice Message ABR on Page Creating and Sending a Voice Message ABR off Page Creating and Sending a Voice-fax Message ABR on Page Sharing Fax Machines How to Get and Respond to MessagesListening to a Message Header Responding to a Message Optional Printing a FaxPrinter ext Print to default fax machine extension or name Acting on a Header or MessageHow to Create and Use Multiple Personal Greetings Scanning Messages QuicklyCall Types Defining Call Types the first timeChanging Call Type Definition Assigning Greetings to Call Types Activating Previously Recorded GreetingsScanning All Greetings Page Accessing Outgoing Messages How to Access Outgoing or Filed MessagesSelecting a Message Modifying a Message Tips# # Re-sending a Message How to Create Mailing ListsCreating a List Deleting Addresses from a List Scanning List Summaries Reviewing and Modifying a List How to Create a Personal Directory Creating and Appending a DirectoryReviewing and Deleting Entries from a Directory How to Use Directory Assistance How to Leave a Call Answer Message Page Page Tips and Highlights General Message HandlingGetting Messages Leaving Messages When No One Answers Sending Voice MailCan also forward messages to a mailing list