Mitel RELEASE 6.0 manual Reply to a Message, Reply with Voice Message in Outlook

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Messaging User Guide

a.Click Record and, depending on your account configuration, establish either a Call Me or Meet Me session:

•Call Me — The system dials your extension. When you answer the phone, the message is played.

•Meet Me — The system prompts you to call in to your voice mailbox and log in. Once you have logged in, the message is played.

b.When you answer your extension telephone, you will hear a message ("You may start your message now...") followed by a beep. If Select prompt has been selected, you will only hear a beep.

c.Record your message.

5.To stop the recording:

•Click Stop.

•Press # on the telephone.

•Hang up the telephone.

If you have pressed Stop or #, you may review the message by clicking Play. If you have hung up, you must re-establish the recording session (by pressing Record) before you attempt to review the message.

6.Click Send.

Reply to a Message

You can reply to a voice or fax message in Outlook with another voice message that you record using the Call Me/Meet Me feature and then send as an email attachment. Before you can use this feature, you must enter your NuPoint UM account settings.

To reply to a voice message in Outlook 2010:

1.In Microsoft Outlook, click Mitel NuPoint UM.

2.Highlight the message in the inbox, and then click Reply with Voice. The Reply with Voice window opens.

Figure 11: Reply with Voice Message in Outlook 2010

3.The To: field contains the name of the original sender. No changes or additions can be made to this field.

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Contents Nupoint Unified Messaging Trademarks Mitel NuPoint Unified Messaging User GuideTable of Contents IiiMessaging User Guide Placing a Call On Hold While RecordingText-to-Speech TTS Optional Feature Messaging User Guide About This Document IntroductionAbout Your Voice Mail IntroductionPreparing to Access Your Mailbox Your TelephoneInside Your Company Accessing Your MailboxOutside Your Company Menu Overview Greetings Setting Up Your MailboxName Setting Up Your Mailbox PasscodePlaying Messages Accessing the Voice Mail and Email MenusPlaying Your Messages While Listening to a Message When You Have Finished Listening to a MessagePlaying Messages Keep the message Making a Voice Message Sending a Message when You Have Finished RecordingMaking Messages Recording a voice messageReplay the message Greetings, Name and Passcode Accessing User Options and User TutorialUser Options User OptionsCall Schedule Options Using a Distribution ListDistribution Lists Creating or Modifying a Distribution ListPager Message DeliveryFuture Delivery Audit Record-A-Call Optional Feature Record-A-Call Optional FeatureRecording Using Softkeys Recording while on a Two-Party CallListening to a Recording Recording Using Hard KeysPlacing a Call On Hold While Recording Fax Delivery Options Fax Optional FeatureFax Optional Feature Playing and Printing Fax MessagesMaking a Fax Message Without Voice When You Have Finished Listening to a Fax MessageFrom a Fax Phone From Your Company Fax System From Your Own MailboxMaking a Fax Message With Voice Using Your PC for Fax Messages Using Your PC for Fax MessagesDownloading and Installing Fax Printer Sending a FaxServer Settings Tab Viewing and Forwarding Fax Messages Delivery Options TabMessaging User Guide Outlook Client Plug-in for Microsoft Outlook Using Your PC for Voice MessagesUsing Your PC for Voice Messages Text-to-SpeechInstall the Outlook Client Plug-in Before You BeginEnable Additional Outlook Plug-in Users on a PC Set Up Message Playback Configure Access to the Unified Messaging Profile NuPoint Unified Messaging ToolbarNavigate Voice Messages QuickPlay ToolbarPlay a Voice Message in Outlook Send a New Voice Message Forward a Voice Message Reply to a Voice MessageLaunch Web View from Outlook Outlook Client Plug-in for Microsoft Outlook NuPoint Unified Messaging Tab Mitel NuPoint UM tab in Outlook 2010 RibbonMultimedia Controls Voice Message Multimedia Controls in OutlookConfigure the NuPoint Account Settings Fax Message Multimedia Controls in OutlookClick the Next Voice Message button Navigate Voice Messages in OutlookClick the Previous Voice Message button Play a Voice Message on your Speakers Play a Confidential Voice MessageSend a New Message New Voice Message in OutlookReply to a Message Reply with Voice Message in OutlookForward a Message Forward with Voice Message in Outlook Text-to-Speech TTS Optional Feature View a Fax MessagePlaying a Text-to-Speech Message Speech Auto Attendant Optional Feature Speech Auto Attendant Optional FeatureUniversal Voice Commands Speaking TipsMaking Calls Placing a Call with Voice CommandsPlacing a Call with Digit Dialing Cancelling a Call Calling the OperatorSpeech Navigation Optional Feature Speech Navigation Optional FeatureEnabling Speech Navigation Entering Voice CommandsAccessing Your Mailbox ExitAccessing the Voice Mail and Email Menus Managing Your MessagesSay To perform this action Equivalent Key Play Say Request Receipt or press Say Mark Confidential or pressSay Make Future Delivery or press Say To perform this action Equivalent Key Make Accessing Other Menus Messaging User Guide