Mitel RELEASE 6.0 manual Send a New Message, New Voice Message in Outlook

Page 45

Using Your PC for Voice Messages

•If you selected the "Call Me" option in the NuPoint Account Settings, the system dials your extension. When you answer the phone, the message is played.

•If you selected the "Meet Me" option in the NuPoint Account Settings, the system prompts you to call in to your voice mailbox and log in. Once you have logged in, the message is played.

4.To stop playback, click Stop.

5.To delete the message from NuPoint UM, select it and click Delete on the Home ribbon.

Send a New Message

You can record a new voice message using the Call Me/Meet Me feature and then send the message as an email attachment. Before you can use this feature, you must enter your NuPoint UM account settings.

To create a new voice message in Outlook 2010:

1.In Microsoft Outlook, click Mitel NuPoint UM.

2.Click New Voice Message. The New Voice Message window opens.

Figure 10: New Voice Message in Outlook 2010

3.To specify the message recipients:

a.In the To: field, enter the names or mailbox numbers of the message recipients. Use semicolons to separate multiple entries.

b.Click Check names to resolve the names and mailbox numbers to NuPoint UM users.

c.If all names can be resolved, you can continue to the next step. If any name cannot be resolved, you will be prompted to remove it or, if the name is ambiguous, to select an alternative.

4.To start the recording:

Note: Click Suppress prompt if you want to hear a beep, rather than a prompt, prior to recording your voice message. Click Urgent message to mark it urgent.

39

Image 45

Contents Nupoint Unified Messaging Mitel NuPoint Unified Messaging User Guide TrademarksIii Table of ContentsPlacing a Call On Hold While Recording Messaging User GuideText-to-Speech TTS Optional Feature Messaging User Guide About Your Voice Mail IntroductionAbout This Document IntroductionYour Telephone Preparing to Access Your MailboxAccessing Your Mailbox Inside Your CompanyOutside Your Company Setting Up Your Mailbox Menu Overview GreetingsName Passcode Setting Up Your MailboxAccessing the Voice Mail and Email Menus Playing MessagesPlaying Your Messages When You Have Finished Listening to a Message While Listening to a MessagePlaying Messages Keep the message Making Messages Sending a Message when You Have Finished RecordingMaking a Voice Message Recording a voice messageReplay the message User Options Accessing User Options and User TutorialGreetings, Name and Passcode User OptionsDistribution Lists Using a Distribution ListCall Schedule Options Creating or Modifying a Distribution ListMessage Delivery PagerFuture Delivery Audit Recording Using Softkeys Record-A-Call Optional FeatureRecord-A-Call Optional Feature Recording while on a Two-Party CallRecording Using Hard Keys Listening to a RecordingPlacing a Call On Hold While Recording Fax Optional Feature Fax Optional FeatureFax Delivery Options Playing and Printing Fax MessagesWhen You Have Finished Listening to a Fax Message Making a Fax Message Without VoiceFrom a Fax Phone From Your Own Mailbox From Your Company Fax SystemMaking a Fax Message With Voice Downloading and Installing Fax Printer Using Your PC for Fax MessagesUsing Your PC for Fax Messages Sending a FaxServer Settings Tab Delivery Options Tab Viewing and Forwarding Fax MessagesMessaging User Guide Using Your PC for Voice Messages Using Your PC for Voice MessagesOutlook Client Plug-in for Microsoft Outlook Text-to-SpeechBefore You Begin Install the Outlook Client Plug-inEnable Additional Outlook Plug-in Users on a PC Set Up Message Playback NuPoint Unified Messaging Toolbar Configure Access to the Unified Messaging ProfileQuickPlay Toolbar Navigate Voice MessagesPlay a Voice Message in Outlook Send a New Voice Message Reply to a Voice Message Forward a Voice MessageLaunch Web View from Outlook Outlook Client Plug-in for Microsoft Outlook Mitel NuPoint UM tab in Outlook 2010 Ribbon NuPoint Unified Messaging TabVoice Message Multimedia Controls in Outlook Multimedia ControlsFax Message Multimedia Controls in Outlook Configure the NuPoint Account SettingsNavigate Voice Messages in Outlook Click the Next Voice Message buttonClick the Previous Voice Message button Play a Confidential Voice Message Play a Voice Message on your SpeakersNew Voice Message in Outlook Send a New MessageReply with Voice Message in Outlook Reply to a MessageForward a Message Forward with Voice Message in Outlook View a Fax Message Text-to-Speech TTS Optional FeaturePlaying a Text-to-Speech Message Speech Auto Attendant Optional Feature Speech Auto Attendant Optional FeatureSpeaking Tips Universal Voice CommandsPlacing a Call with Voice Commands Making CallsPlacing a Call with Digit Dialing Calling the Operator Cancelling a CallSpeech Navigation Optional Feature Speech Navigation Optional FeatureAccessing Your Mailbox Entering Voice CommandsEnabling Speech Navigation ExitManaging Your Messages Accessing the Voice Mail and Email MenusSay To perform this action Equivalent Key Play Say Mark Confidential or press Say Request Receipt or pressSay Make Future Delivery or press Say To perform this action Equivalent Key Make Accessing Other Menus Messaging User Guide