Mitel RELEASE 6.0 Using Your PC for Voice Messages, Outlook Client Plug-in for Microsoft Outlook

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Using Your PC for Voice Messages

Using Your PC for Voice Messages

You can use your PC to manage your voice messages with the following applications:

•Outlook Client Plug-in for Microsoft® Outlook 2000, XP, 2003, and 2007

This plug-in installs the Mitel Networks QuickPlay player and the Unified Messaging toolbar in your Microsoft Outlook email client. The QuickPlay player allows you to use the phone or your PC speakers to listen to your voice messages, while the toolbar enables you to reply to, forward, and manage your messages as well as create and send new messages with either voice mail or email. The toolbar also enables you to launch the Web View from Outlook. The plug-in is available for the 32-bit variant of Microsoft Outlook 2000, XP, 2003, and 2007.

•Outlook Client Plug-in for Microsoft® Outlook 2010

This plug-in installs the Mitel NuPoint UM tab in your Microsoft Outlook email client. You can use the buttons on the tab to manage your messages (reply, forward, create new message, etc.), and to specify whether your messages should be played automatically. In addition, the OCP provides multimedia controls that enable you to manage message playback.

The plug-in is available for the 32- and 64-bit variants of Microsoft Outlook 2010.

•Text-to-Speech

Use this feature to listen to Microsoft Outlook email messages from the NuPoint UM Voice mailbox. The text of the email message is converted to speech and played back over the phone.

Outlook Client Plug-in for Microsoft Outlook 2000, XP, 2003, and 2007

If you are a NuPoint Unified Messaging Advanced user with Outlook 2000, XP, 2003, or 2007, use the following procedures to install the Mitel Outlook Client Plug-in and manage your messages.

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Contents Nupoint Unified Messaging Mitel NuPoint Unified Messaging User Guide TrademarksIii Table of ContentsPlacing a Call On Hold While Recording Messaging User GuideText-to-Speech TTS Optional Feature Messaging User Guide Introduction IntroductionAbout Your Voice Mail About This DocumentYour Telephone Preparing to Access Your MailboxInside Your Company Accessing Your MailboxOutside Your Company Menu Overview Greetings Setting Up Your MailboxName Passcode Setting Up Your MailboxPlaying Messages Accessing the Voice Mail and Email MenusPlaying Your Messages While Listening to a Message When You Have Finished Listening to a MessagePlaying Messages Keep the message Recording a voice message Sending a Message when You Have Finished RecordingMaking Messages Making a Voice MessageReplay the message User Options Accessing User Options and User TutorialUser Options Greetings, Name and PasscodeCreating or Modifying a Distribution List Using a Distribution ListDistribution Lists Call Schedule OptionsMessage Delivery PagerFuture Delivery Audit Recording while on a Two-Party Call Record-A-Call Optional FeatureRecording Using Softkeys Record-A-Call Optional FeatureListening to a Recording Recording Using Hard KeysPlacing a Call On Hold While Recording Playing and Printing Fax Messages Fax Optional FeatureFax Optional Feature Fax Delivery OptionsMaking a Fax Message Without Voice When You Have Finished Listening to a Fax MessageFrom a Fax Phone From Your Own Mailbox From Your Company Fax SystemMaking a Fax Message With Voice Sending a Fax Using Your PC for Fax MessagesDownloading and Installing Fax Printer Using Your PC for Fax MessagesServer Settings Tab Delivery Options Tab Viewing and Forwarding Fax MessagesMessaging User Guide Text-to-Speech Using Your PC for Voice MessagesUsing Your PC for Voice Messages Outlook Client Plug-in for Microsoft OutlookBefore You Begin Install the Outlook Client Plug-inEnable Additional Outlook Plug-in Users on a PC Set Up Message Playback NuPoint Unified Messaging Toolbar Configure Access to the Unified Messaging ProfileNavigate Voice Messages QuickPlay ToolbarPlay a Voice Message in Outlook Send a New Voice Message Forward a Voice Message Reply to a Voice MessageLaunch Web View from Outlook Outlook Client Plug-in for Microsoft Outlook Mitel NuPoint UM tab in Outlook 2010 Ribbon NuPoint Unified Messaging TabVoice Message Multimedia Controls in Outlook Multimedia ControlsFax Message Multimedia Controls in Outlook Configure the NuPoint Account SettingsClick the Next Voice Message button Navigate Voice Messages in OutlookClick the Previous Voice Message button Play a Confidential Voice Message Play a Voice Message on your SpeakersNew Voice Message in Outlook Send a New MessageReply with Voice Message in Outlook Reply to a MessageForward a Message Forward with Voice Message in Outlook View a Fax Message Text-to-Speech TTS Optional FeaturePlaying a Text-to-Speech Message Speech Auto Attendant Optional Feature Speech Auto Attendant Optional FeatureSpeaking Tips Universal Voice CommandsMaking Calls Placing a Call with Voice CommandsPlacing a Call with Digit Dialing Calling the Operator Cancelling a CallSpeech Navigation Optional Feature Speech Navigation Optional FeatureExit Entering Voice CommandsAccessing Your Mailbox Enabling Speech NavigationManaging Your Messages Accessing the Voice Mail and Email MenusSay To perform this action Equivalent Key Play Say Request Receipt or press Say Mark Confidential or pressSay Make Future Delivery or press Say To perform this action Equivalent Key Make Accessing Other Menus Messaging User Guide