Send Messages via your Mailbox | Garmin 3211 guide

Mailbox System

Send Messages via your Mailbox

Note: This function is not applicable for the common mailbox

With this function, the mailbox system allows you to record and send messages from your mailbox to any other internal mailbox without calling the respective mailbox owner. A recorded message can either be sent to one or to multiple mailboxes.

Note: There are no distribution list numbers available. Sending the same message to more than one mailbox must be done in single operations.

Access the mailbox.

(See chapter “Access the Mailbox” on page 56.)

3 Listen and follow the voice announcements in the main menu.

Select to record and send messages.

Listen and follow the dedicated voice announcements.

Messages can be heard or re-recorded before they are sent to a mailbox.

Note: A message can also be sent during a call, see “Send Message” on page 39.

Outcall (External) Notification

Note: This function is not applicable for the common mailbox

With this function, the mailbox system can notify you when new voice messages arrive. You can specify an external number where you will be called at a pre-programmed time or as soon as a new message arrives.

Note: This feature may be restricted or not available. Ask the system administrator for the availability and more information.

You can be notified in two different ways (depending on the programming of the system):

BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

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Garmin 3211 manual Send Messages via your Mailbox, Outcall External Notification, Select to record and send messages

Contents

Cover Page Graphic User Guide EN/LZTBS 170 321 R1A Ericsson Enterprise AB Installation Welcome Declaration of Conformity WarrantyCopyright Dialog 4222 Office Description Transfer / Diversion DisplayDual-Function programmable keys 2nd Loudspeaker Handset with hearing aid function Volume controlMicrophone Optional key panel Dialog 3212 Standard Dialog 3211 Economyplus Line 2 / Read & Standard telephone only Display Standard telephone onlyDual-Function programmable keys A-D Dual-Function programmable key C / Headset key Microphone Key Dialog Phone keys Dialog Dialog 3211 Lamp indications ÕÔ ÖÔ ÖÔ ÕÔ Burnes B Display info +15 Status information Tones Automatic Callback signal SignalsInternal ringing signal External ringing signal External calls Incoming CallsInternal calls Allow calls on Line Answer callsHandsfree To another extension Dialog 4222 Office / Dialog 3212 Standard Idle modeSilent ringing Answer a second call Press Press to save the dialled number Save and redial incoming callsSave number Redial number Make calls D or íOutgoing Calls Press to redial the last dialled external number Last External Number RedialSave external number Automatic Redial Or í uOr í Automatic Callback Press to resume Automatic Redial pre-programmed CancelPause Press to pause pre-programmed Busy extension Option 2 Via the keypad Diverted extensionAbbreviated Numbers Option 1 Via a programmable key Key Enter the Common Abbreviated Number Common Abbreviated NumbersIndividual Abbreviated Numbers via a programmable key Program Individual Abbreviated Number Press and enter the Abbreviated Number Individual Abbreviated Numbers via the keypad Dial-by-Name #51#00* a Ô 10 a ÕÔ Enter the number From handset to handsfree During CallsGroup Listening Inquiry From handsfree to handsetMute Transfer Refer Back Callback Â dCall Waiting Transfer to a busy extension Conference Common Hold Individual Hold Press to send a Call Me message Send MessageCallback message Voice Retrieve calls Call List Exit the Call List Show date, time and call attempts for the selected callErase calls from the Call List Cost Indication 41#Call Metering Read out your own cost counter 46# 45#Cost of the last call Call Forwarding Diversion when there is no answerDiversion when caller receives busy tone Activate Fixed Diversion Cancel diversionPress Press to cancel diversion Fixed Diversion Program Fixed Diversion address Press Press and enter the new directory number Cancel Internal DiversionIndividual Diversion Program and activate Internal Diversion Program and activate a new External Diversion address Cancel External Diversion#22# 22*# Press Enter your extension number Cancel Follow-meFollow-me Activate Follow-me Voice information Absence InformationEnter information Pre-defined texts Press Enter the absence code Enter month and day Pre-defined textsEnter Info Code and Completing Info see table Save information Change informationVoice information Erase information Voice info programmed Receive information for diverted callsUse saved information Text info programmed Activate the Mailbox Press Press to finish the procedureMailbox System Deactivate the Mailbox Access the mailbox from any other extension Access the MailboxAccess the mailbox from your own extension Listen to Messages Access the mailbox Forward a Voice Message Change your Personal Greeting Select to record and send messages Send Messages via your MailboxOutcall External Notification Select to set up outcall notification Change the password via the telephone Change PasswordChange the password via your individual mailbox Lift the handset Dial and record your message Dictaphone FunctionRecord message Press the Recording key pre-programmed Conversation Recording Press to exit System PhonebookUse the System Phonebook To exit the System Phonebook Search routine was not succesful Make a CallSearch routine was succesful Un-block extension 72#Security Block extension Bypass own extension Press Enter your PasswordPress Enter your Password Enter your extension number Bypass blocked extension Make an external call Group FeaturesKey system Answer an external call Pick-up calls for the group Supervision/Telephone AttendanceGroup Call-pick-up Traffic situation Press again and hold the key pre-programmed Loudspeaker PagingCommon Bell Answer Paging Press Enter the hunt group code 28**#Group Hunting Log Answer Group Hunting calls in the normal way Answer callsLog out Number Identification Isdn Facilities Example Answer an incoming call from an ISDN-line Desired extension 4736 will be answered by extension Make an external call on an ISDN-line Press to register the connected number pre-programmed 39#Malicious Call Identification Number to the public net Number Secrecy 28# Other Useful FeaturesTandem configuration To activate the Tandem configuration Transferring a call between members of a Tandem unit To deactivate the Tandem configuration#28# Reminder Doorphone #32#Background Music Press to activate or deactivate pre-programmed Night SwitchingIntercom Line Direct Inward System Access Disa Valid digits Account NumberEnter Account Number and press Press the Immediate Answer key pre-programmed Cancel Immediate AnswerDtmf Tones Immediate Answer IP Calls Networking Public number Least Cost RoutingUse Least Cost Routing Calling Least Cost Routing Settings Press the programmable key again Enter associated number 00* a Ô z a ÕÔ zProgram a function Select ringing character AA ÕÕÔÔ1 00* a Ô 13 a ÕÔ Pause Automatic Redial Function codes and required data Austria, Belgium Press and hold simultaneously until a ring signal is heard Handset and loudspeaker volumePress to change the volume Ringing type Ringing signalPress to enter the programming mode Ringing character Ringing volumeMelody Mode Melody programming Press to change Programming modeProgramming mode options Enter to insert notes Press to erase the note to the left of the cursor Press the flashing Line key Press to exit program mode 2nd Ô Display contrast Dialog 4222 Office AccessoriesExpansion key panel Option unit Dialog 3211 / Dialog ÕÔ ÖÔ# Activate/Deactivate the headset Extra handsetTape recorder Headset Dialog 4222 Office Headset to handsfree Headset to handsetHandset to headset Headset with Group Listening Press the Headset key optional Headset Dialog 3211 & Dialog Press Press the Headset key optional Connections between external lines Useful Hints Change cables InstallationDialog 4222 Office Install cables Install stands and adapt telephone Stand positioning Install key panel Install card Insert the pullout leaf Install pullout leafRemove the protective film from the guiding rails Wall mounting handset hook Placing the phone Install cardCleaning the telephone Dialog 3212 Standard Dialog 3211 Economyplus Install cables Install stand and adjust telephone Placing the telephone Glossary Function code Night SwitchingPassword Extension Trunk line Tie lineTransfer 118 Index BusinessPhone Dialog 4222 Office / Dialog 3211 119 120 BusinessPhone Dialog 4222 Office / Dialog 3211 121 122 BusinessPhone Dialog 4222 Office / Dialog 3211 123