Manuals / Garmin / Communications / Telephone

Garmin 3211 Dictaphone Function, Record message, Lift the handset Dial and record your message

Models: 3211

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Mailbox System

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Dictaphone Function

If you want to record and retrieve personal voice messages you, can use the Dictaphone function. A Dictaphone message is treated as a normal message. For information on how to retrieve Dictaphone messages, see section “Listen to Messages” on page 57.

Record message

To start the recording:

Lift the handset.

Dial and record your message.

The maximum recording time is 4 minutes and 15 seconds.

MESSAGE

Select one of the following options:

Press to play-back.

Press and speak to re-record.

Press to stop the recording and save the message.

Press to finish the procedure.

62	BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Page 62

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Garmin 3211 manual Dictaphone Function, Record message, Lift the handset Dial and record your message

Contents

User Guide Cover Page GraphicEN/LZTBS 170 321 R1A Ericsson Enterprise AB Installation Welcome Declaration of Conformity WarrantyCopyright Description Dialog 4222 Office2nd DisplayDual-Function programmable keys Transfer / DiversionLoudspeaker Handset with hearing aid function Volume controlMicrophone Optional key panel Dialog 3212 Standard Dialog 3211 Economyplus Dual-Function programmable key C / Headset key Display Standard telephone onlyDual-Function programmable keys A-D Line 2 / Read & Standard telephone onlyMicrophone Phone keys Dialog Dialog 3211 Key DialogÕÔ ÖÔ ÖÔ ÕÔ Lamp indicationsDisplay info Burnes BStatus information +15Tones External ringing signal SignalsInternal ringing signal Automatic Callback signalExternal calls Incoming CallsInternal calls To another extension Answer callsHandsfree Allow calls on LineAnswer a second call Idle modeSilent ringing Dialog 4222 Office / Dialog 3212 StandardRedial number Save and redial incoming callsSave number Press Press to save the dialled numberMake calls D or íOutgoing Calls Press to redial the last dialled external number Last External Number RedialSave external number Automatic Callback Or í uOr í Automatic RedialPress to pause pre-programmed CancelPause Press to resume Automatic Redial pre-programmedBusy extension Option 1 Via a programmable key Diverted extensionAbbreviated Numbers Option 2 Via the keypadKey Program Individual Abbreviated Number Common Abbreviated NumbersIndividual Abbreviated Numbers via a programmable key Enter the Common Abbreviated NumberIndividual Abbreviated Numbers via the keypad Press and enter the Abbreviated NumberDial-by-Name #51#00* a Ô 10 a ÕÔ Enter the number From handset to handsfree During CallsGroup Listening Inquiry From handsfree to handsetMute Refer Back TransferTransfer to a busy extension Â dCall Waiting CallbackConference Individual Hold Common HoldVoice Send MessageCallback message Press to send a Call Me messageCall List Retrieve callsExit the Call List Show date, time and call attempts for the selected callErase calls from the Call List Cost Indication 41#Call Metering Read out your own cost counter 46# 45#Cost of the last call Call Forwarding Diversion when there is no answerDiversion when caller receives busy tone Fixed Diversion Cancel diversionPress Press to cancel diversion Activate Fixed DiversionProgram Fixed Diversion address Program and activate Internal Diversion Cancel Internal DiversionIndividual Diversion Press Press and enter the new directory number22*# Cancel External Diversion#22# Program and activate a new External Diversion addressActivate Follow-me Cancel Follow-meFollow-me Press Enter your extension numberPre-defined texts Absence InformationEnter information Voice informationPress Enter the absence code Enter month and day Pre-defined textsEnter Info Code and Completing Info see table Erase information Change informationVoice information Save informationText info programmed Receive information for diverted callsUse saved information Voice info programmedActivate the Mailbox Press Press to finish the procedureMailbox System Deactivate the Mailbox Access the mailbox from any other extension Access the MailboxAccess the mailbox from your own extension Access the mailbox Listen to MessagesChange your Personal Greeting Forward a Voice MessageSelect to record and send messages Send Messages via your MailboxOutcall External Notification Select to set up outcall notification Change the password via the telephone Change PasswordChange the password via your individual mailbox Lift the handset Dial and record your message Dictaphone FunctionRecord message Conversation Recording Press the Recording key pre-programmedTo exit the System Phonebook System PhonebookUse the System Phonebook Press to exitSearch routine was not succesful Make a CallSearch routine was succesful Block extension 72#Security Un-block extensionBypass blocked extension Press Enter your PasswordPress Enter your Password Enter your extension number Bypass own extensionAnswer an external call Group FeaturesKey system Make an external callTraffic situation Supervision/Telephone AttendanceGroup Call-pick-up Pick-up calls for the groupAnswer Paging Loudspeaker PagingCommon Bell Press again and hold the key pre-programmedLog 28**#Group Hunting Press Enter the hunt group codeAnswer Group Hunting calls in the normal way Answer callsLog out Isdn Facilities Number IdentificationAnswer an incoming call from an ISDN-line ExampleMake an external call on an ISDN-line Desired extension 4736 will be answered by extensionPress to register the connected number pre-programmed 39#Malicious Call Identification Number Secrecy Number to the public netTo activate the Tandem configuration Other Useful FeaturesTandem configuration 28#Reminder To deactivate the Tandem configuration#28# Transferring a call between members of a Tandem unitDoorphone #32#Background Music Press to activate or deactivate pre-programmed Night SwitchingIntercom Line Direct Inward System Access Disa Valid digits Account NumberEnter Account Number and press Immediate Answer Cancel Immediate AnswerDtmf Tones Press the Immediate Answer key pre-programmedNetworking IP CallsCalling Least Cost Routing Least Cost RoutingUse Least Cost Routing Public numberSettings Select ringing character 00* a Ô z a ÕÔ zProgram a function Press the programmable key again Enter associated number00* a Ô 13 a ÕÔ AA ÕÕÔÔ1Function codes and required data Pause Automatic RedialAustria, Belgium Press and hold simultaneously until a ring signal is heard Handset and loudspeaker volumePress to change the volume Ringing type Ringing signalPress to enter the programming mode Melody programming Ringing volumeMelody Mode Ringing characterEnter to insert notes Programming modeProgramming mode options Press to changePress the flashing Line key Press to exit program mode Press to erase the note to the left of the cursorDisplay contrast 2nd ÔOption unit AccessoriesExpansion key panel Dialog 4222 OfficeÕÔ ÖÔ# Dialog 3211 / DialogHeadset Dialog 4222 Office Extra handsetTape recorder Activate/Deactivate the headsetHeadset with Group Listening Headset to handsetHandset to headset Headset to handsfreeHeadset Dialog 3211 & Dialog Press the Headset key optionalPress Press the Headset key optional Useful Hints Connections between external linesChange cables InstallationDialog 4222 Office Install cables Install stands and adapt telephone Install key panel Stand positioningInstall card Insert the pullout leaf Install pullout leafRemove the protective film from the guiding rails Wall mounting handset hook Placing the phone Install cardCleaning the telephone Dialog 3212 Standard Dialog 3211 Economyplus Install cables Install stand and adjust telephone Placing the telephone Glossary Extension Night SwitchingPassword Function codeTrunk line Tie lineTransfer Index 118BusinessPhone Dialog 4222 Office / Dialog 3211 119 120 BusinessPhone Dialog 4222 Office / Dialog 3211 121 122 BusinessPhone Dialog 4222 Office / Dialog 3211 123