Mailbox System, Activate the Mailbox | Garmin 3211 guide

Mailbox System

Mailbox System

While you are away from the office, callers can leave messages in your individual or in a common mailbox, which can be used by more than one user.

You are also able to configure your individual mailbox with your personal greeting, see section “Change your Personal Greeting” on page 58.

The first time you enter the mailbox system (only possible from own extension), you might be requested to change your password if it is default (0000). See section “Change Password” on page 61 or follow the voice announcements.

Note: To use the mailbox system, your extension has to be authorized by the system administrator.

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2nd Ô Diversion z

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2nd ÕÔ Diversion í

Activate the Mailbox

Divert your extension to your individual or to the common mailbox.

Press.

Press.

Enter the number of the individual or common mailbox. Ask the system administrator for the defined numbers.

Press.

Press.

Press to finish the procedure.

When the diversion is activated, the Diversion lamp shows steady light.

54	BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212

Image 54

Garmin 3211 manual Mailbox System, Activate the Mailbox, Press Press to finish the procedure

Contents

User Guide Cover Page Graphic EN/LZTBS 170 321 R1A Ericsson Enterprise AB Installation Welcome Warranty CopyrightDeclaration of Conformity Description Dialog 4222 Office 2nd DisplayDual-Function programmable keys Transfer / Diversion Volume control Microphone Optional key panelLoudspeaker Handset with hearing aid function Dialog 3212 Standard Dialog 3211 Economyplus Dual-Function programmable key C / Headset key Display Standard telephone onlyDual-Function programmable keys A-D Line 2 / Read & Standard telephone only Microphone Phone keys Dialog Dialog 3211 Key Dialog ÕÔ ÖÔ ÖÔ ÕÔ Lamp indications Display info Burnes B Status information +15 Tones External ringing signal SignalsInternal ringing signal Automatic Callback signal Incoming Calls Internal callsExternal calls To another extension Answer callsHandsfree Allow calls on Line Answer a second call Idle modeSilent ringing Dialog 4222 Office / Dialog 3212 Standard Redial number Save and redial incoming callsSave number Press Press to save the dialled number D or í Outgoing CallsMake calls Last External Number Redial Save external numberPress to redial the last dialled external number Automatic Callback Or í uOr í Automatic Redial Press to pause pre-programmed CancelPause Press to resume Automatic Redial pre-programmed Busy extension Option 1 Via a programmable key Diverted extensionAbbreviated Numbers Option 2 Via the keypad Key Program Individual Abbreviated Number Common Abbreviated NumbersIndividual Abbreviated Numbers via a programmable key Enter the Common Abbreviated Number Individual Abbreviated Numbers via the keypad Press and enter the Abbreviated Number #51# 00* a Ô 10 a ÕÔDial-by-Name Enter the number During Calls Group ListeningFrom handset to handsfree From handsfree to handset MuteInquiry Refer Back Transfer Transfer to a busy extension Â dCall Waiting Callback Conference Individual Hold Common Hold Voice Send MessageCallback message Press to send a Call Me message Call List Retrieve calls Show date, time and call attempts for the selected call Erase calls from the Call ListExit the Call List 41# Call MeteringCost Indication 46# 45# Cost of the last callRead out your own cost counter Diversion when there is no answer Diversion when caller receives busy toneCall Forwarding Fixed Diversion Cancel diversionPress Press to cancel diversion Activate Fixed Diversion Program Fixed Diversion address Program and activate Internal Diversion Cancel Internal DiversionIndividual Diversion Press Press and enter the new directory number 22*# Cancel External Diversion#22# Program and activate a new External Diversion address Activate Follow-me Cancel Follow-meFollow-me Press Enter your extension number Pre-defined texts Absence InformationEnter information Voice information Pre-defined texts Enter Info Code and Completing Info see tablePress Enter the absence code Enter month and day Erase information Change informationVoice information Save information Text info programmed Receive information for diverted callsUse saved information Voice info programmed Press Press to finish the procedure Mailbox SystemActivate the Mailbox Deactivate the Mailbox Access the Mailbox Access the mailbox from your own extensionAccess the mailbox from any other extension Access the mailbox Listen to Messages Change your Personal Greeting Forward a Voice Message Send Messages via your Mailbox Outcall External NotificationSelect to record and send messages Select to set up outcall notification Change Password Change the password via your individual mailboxChange the password via the telephone Dictaphone Function Record messageLift the handset Dial and record your message Conversation Recording Press the Recording key pre-programmed To exit the System Phonebook System PhonebookUse the System Phonebook Press to exit Make a Call Search routine was succesfulSearch routine was not succesful Block extension 72#Security Un-block extension Bypass blocked extension Press Enter your PasswordPress Enter your Password Enter your extension number Bypass own extension Answer an external call Group FeaturesKey system Make an external call Traffic situation Supervision/Telephone AttendanceGroup Call-pick-up Pick-up calls for the group Answer Paging Loudspeaker PagingCommon Bell Press again and hold the key pre-programmed Log 28**#Group Hunting Press Enter the hunt group code Answer calls Log outAnswer Group Hunting calls in the normal way Isdn Facilities Number Identification Answer an incoming call from an ISDN-line Example Make an external call on an ISDN-line Desired extension 4736 will be answered by extension 39# Malicious Call IdentificationPress to register the connected number pre-programmed Number Secrecy Number to the public net To activate the Tandem configuration Other Useful FeaturesTandem configuration 28# Reminder To deactivate the Tandem configuration#28# Transferring a call between members of a Tandem unit #32# Background MusicDoorphone Night Switching Intercom LinePress to activate or deactivate pre-programmed Direct Inward System Access Disa Account Number Enter Account Number and pressValid digits Immediate Answer Cancel Immediate AnswerDtmf Tones Press the Immediate Answer key pre-programmed Networking IP Calls Calling Least Cost Routing Least Cost RoutingUse Least Cost Routing Public number Settings Select ringing character 00* a Ô z a ÕÔ zProgram a function Press the programmable key again Enter associated number 00* a Ô 13 a ÕÔ AA ÕÕÔÔ1 Function codes and required data Pause Automatic Redial Austria, Belgium Handset and loudspeaker volume Press to change the volumePress and hold simultaneously until a ring signal is heard Ringing signal Press to enter the programming modeRinging type Melody programming Ringing volumeMelody Mode Ringing character Enter to insert notes Programming modeProgramming mode options Press to change Press the flashing Line key Press to exit program mode Press to erase the note to the left of the cursor Display contrast 2nd Ô Option unit AccessoriesExpansion key panel Dialog 4222 Office ÕÔ ÖÔ# Dialog 3211 / Dialog Headset Dialog 4222 Office Extra handsetTape recorder Activate/Deactivate the headset Headset with Group Listening Headset to handsetHandset to headset Headset to handsfree Headset Dialog 3211 & Dialog Press the Headset key optional Press Press the Headset key optional Useful Hints Connections between external lines Installation Dialog 4222 Office Install cablesChange cables Install stands and adapt telephone Install key panel Stand positioning Install card Install pullout leaf Remove the protective film from the guiding railsInsert the pullout leaf Wall mounting handset hook Install card Cleaning the telephonePlacing the phone Dialog 3212 Standard Dialog 3211 Economyplus Install cables Install stand and adjust telephone Placing the telephone Glossary Extension Night SwitchingPassword Function code Tie line TransferTrunk line Index 118 BusinessPhone Dialog 4222 Office / Dialog 3211 119 120 BusinessPhone Dialog 4222 Office / Dialog 3211 121 122 BusinessPhone Dialog 4222 Office / Dialog 3211 123