T.37 Option Guide
Disclaimer
Document Title and Part Number
Copyright Information
Trademark Information
T.37 Internet Fax
Contents
4 OKIFAX 5780/5980
Network Scanner
Operation Overview End User
T.37 Internet Fax
Overview
Operation Overview End User
· User’s Guide · Warranty Document · Option Guides
· SMTP Server Address / Name · DNS Server’s IPAddress · Host Name
DNS Server’s IP ADDRESS
SMTP Server Address / Name
Host Name
E-mail Address
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Internet Fax Reception General Information
Accessing Network Settings From the Fax Machine Front Panel
POP Server Password
POP Server Address / Name
DNS Server’s IP Address
Available ONLY when 600 dpi option is installed
List of Settings
User’s Guide
Warranty Document
Information Provided
Dual Line
Option Guides
Network Print Driver
OKIVIEW
LPR Add Port/Pop up Monitor Utility
Internet - Fax Utility
Components of an Internet Fax
Internet faxes differ from traditional faxes in these
What Your T.37 Internet Fax Machine Can Do
ways
over the Internet are more vulnerable to interception
Helpful Hints T.37
Internet Faxing is conducted over the Internet via network servers
Installation and setup requirements may vary from system to system
Operation Overview
When printing, Macintosh and UNIX are not supported
LAN Topologies and Operating Systems
Printing the Configuration Report
Set Up on a Network
Identifying Current Settings
Printing the NIC Configuration Report or the NIC Information Report
Settings Recorded on the Network Card
Using the Fax Machine’s Menu
Network Card Manual
General Information
Settings Stored on the Fax Machine
Accessing Settings
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List of User Functions Network Settings
Set to OFF
Set to ON
The optional second tray must be installed for this to function
The same size paper must be installed in both trays
Settings are 5 sec., 30 sec., 5 min Default Setting is 30 sec
To prevent this error
To correct this error
Delete POP Message User Function
50 Communications Limit
Example East Coast Standard Time is
In the United States, the difference is always a negative value
Only US-ASCII characters will print
Any characters that cannot be printed are shown as spaces
Often, other manufacturers’ Internet Fax products support only MH
The setting for this function always applies when using Internet Fax
# & ’ * + , - . / = ? · @ ? ” % ~
Example
Domain Name Restrictions
MDN vs. DSN
An Error MDN will be returned to the sender if
Example MDN Message
If the receiver is another OKI T.37 device, the format must be TIFF
Send Notification User Function
GW Forward Text User Function
After changing the network settings under User Function 98, press MENU
DHCP Server
3 DEFAULT GATEWAY
Explanation of Settings 1 IPADDRESS
2 SUBNETMASK
4 SMTP SERVER NAME
6 POP USER ID
5 POP SERVER NAME
Restrictions
= ? · @ ? ” % ~
8 DNS P .SRVADDRESS
7 POPPASSWORD
9 DNS S .SRVADDRESS
Restrictions
11 FAX E-mail Address
10 HOST NAME
Restrictions
# & ’ * + , - . / = ? · @ ? ” % ~
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12 DSN Delivery Status Notification
You may also reset the card to factory settings by
Resets the Network Card to its original factory settings
13 NIC INITIALIZE
pressing and holding the button on the card if your
Changing Settings
Printer Status Network Status Network Connection TCP/IP NetWare
Status Name Location Network Protocols TCP/IP RAPP, BOOTP, DHCP
The differences are explained here
Network Status
Printer Status
Network Connection
TCP/IP
SMTP Port Number
POP3
POP Port Number
UseAPOP
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Using OKIVIEW
The Network Card Report provides the MAC address as
Internet Fax
General
TCP/IP
NetWare
Your fax machine is Telnet capable
Programming e-mail Addresses
Procedure
Customization
One-Touch Key 32 is the @ symbol
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Confirming e-mail Address Programming
E-mail Address Restrictions
Sending a Document
Using Internet Fax
1 Load your documents 2 Select the entry method
To access these options 1 Load the document
Descriptions of e-Mail Options
List of e-Mail Options
1 TO
2 CC
5 SEND FILE FORMAT
4 SUBJECT
6 SENDER ID EMAIL
7 RETURN RECEIPT
Also known as Numeric Keypad Walk-up e-mail faxing
TIFF or PDF Format
Text for TIFF-format
Text Attachment
Text for PDF-format
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To view TIFF files, you must have a TIFF viewer installed on your PC
Receiving Internet Faxes
Single Message
Automatic Reception
Multiple Messages
Text Print ON
Your machine CANNOT receive mail messages with PDF attachments
Receiving TIFF files
TIFF
There are many different kinds of TIFFs
Resolution
Compression
Your fax machine can print
Receiving e-mails Body Text
Your fax machine cannot print
Your fax machine may not be able to print
POP Gateway Forwarding
Gateway Services Forwarding
7 Press MENU/EXIT
1 Press MENU/EXIT
2 Press 95 on ten key pad 3 Enter GW SUBJECT For example SEND
Restrictions
SMTP
Answer Mode Forwarding
· Image Restrictions · Telephone Number Restrictions
Example
Consult with your network administrator for the correct format to use
A client can be a computer or an Internet Fax
You will need to adjust settings in these categories · DNS Server
Network Setup
Add a Record
Install the Fax Machine
Address A record
Add a PTR Record
The DNS server configuration is not always used
With “fax”, the server DOES NOT receive mail to fax.abc.com
Relay
1 Create a personal mailbox as a relay mailbox
How it works
Procedure
Network Scanner
The Sender ID will not appear at the top of scanned documents
Printing Documents
Network Printing
Ignore this message if it appears
Operating Systems
It will not cause any problems with the installation of the driver
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Windows 95/98
Set EtherTalk “Disable” to prevent it from being used
also known as CD Setup Utilities
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Configuration
Auto Tray Switch User Function
Settings
1 IPADDRESS
User Functions
LAN Print T.O User Function
Paper Size Check User Function
Set to ON
Set to OFF
Banner Output
End User
Problem Solving
Network Administrator
List of SMTP Error Codes
The following are SMTP protocol error codes given in RFC821
Codes
POP3 Communication Errors
F931 E-mail cannot be received invalid TIFF
Transmission fails a communication error occurs
Transmission Troubleshooting
Display shows message “OPTION BOARD ERROR.”
I have turned MDN or DSN ON, but no confirmation has been returned
Reception fails a communication error occurs
Reception Troubleshooting
The display shows message “OPTION BOARD ERROR.”
Reception does not start
The fax machine prints out a large number of meaningless characters
Communication errors occur, and service code F020 is given each time
The same mail prints repeatedly
You want a different format for the Return Receipt
PDF files are not received
TEXT
Is it necessary to set the Domain Name User Function 91? SMTP
The Internet Fax refuses to receive data
E-mail-to-Fax Troubleshooting
I didn’t receive a Relay Return Receipt
There is a Domain Discrepancy
fax.text.com
I sent an email, but it wasn’t forwarded
There is a transmission error
E-mail-to-Fax Troubleshooting
I didn’t receive a Relay Return Receipt
Check the setting of User Function 84 Delete POP Message
E-mail-to-Fax Troubleshooting
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To correct this error
To prevent this error
My fax machine sender ID is not included in documents I am sending
When I scan documents, my fax machine sender ID is included
I’ve entered the DNS name of the SMTP server, but it doesn’t work
Internet Faxes are received into memory
Printing Troubleshooting