User’s Guide | Oki 5780 instruction

User’s Guide

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Oki 5780 manual User’s Guide

Contents

User’s Guide Web Site Contents Selecting Functions and Settings Programming Speed Dial Numbers Sending a Fax to Multiple Locations 115 Customizing Features and Operations 173 Reports 185 Options and Accessories 211 Index 240 Help and Helpful Hints Help Key Where is the Help Key?What Does Help Do? Function List Help List Saving Money Delayed TransmissionRelay Faxing Control Access to Your Machine Saving Time Dual AccessHelp Button Speed Dial Numbers Send a Fax and Save the Number Helpful Hints Quick Message Confirmation Report Recording Addresses and Passwords References Configuration ReportHelp and Function Lists Press Help and these lists print Telephone Directory Oki Data Web Site Introduction Features · Advanced memory transmission/reception features · 72-hour battery backup· Dual Access · Automatic answering mode detection · Closed network · Security Features· Large Paper Capacity · Fax forwarding Components Getting to Know Your MachineDisplay Panel One-Touch Keypad Settings and operations and navigating through Power SwitchManual Paper Feeder Tray Fold out for manual paper feed bypass paper tray Document Tray Extension Document Tray Line Jack AC Power Cord SocketBack Cover IEEE-1284 Parallel Port Image Drum Unit LED PrintheadToner Cartridge Control Panel Keys and Indicators Shift Down Key Use this key to Alarm IndicatorEnter Key Use this key to Type of Original Key Dark, Normal, Light indicator lights Resolution Key Photo, Ex.fine, Fine, STD indicator lightsHelp Key Clear Key Hook Key Redial KeySpeed Dial/Search Key Mail Key One-Touch Keypad Latch to Second Panel Model Stop KeyOne-Touch Labels Using One-Touch Keys for Dialing Using One-Touch Keys for SearchUsing One-Touch Keys for Programming One-Touch Keypad Unique Key One-Touch key #20 Alphabet Keys One-Touch keys #1-27, except #20Del Key One-Touch key #30 Caps Key One-Touch key #31 Pause Key One-Touch key #40 Plus Key One-Touch key #39Other One-Touch Keys, Second Panel Accessing Signal Tones Installation Installation Hints Safety Toner Cartridge and Image Drum Handling Operation and Maintenance Getting Started Where to Install Your Fax MachineEmergency First Aid Unpacking Power cord Telephone line cord Document Stacker Setting Up Your Fax Machine User’s Guide English Installing the Toner Cartridge Stops Cover is firmly closed Attaching the Document Stacker Connecting to the Telephone Line Handset Connecting Optional External DevicesTelephone Answering Machine Connecting PowerAnswering Machine and Telephone Loading Paper Okifax 5780/5980 Selecting Functions and Settings Navigating the Function Menu Menu Structure Function Options SettingsPrimary Menu Functions Setting Features Using the Help KeyStep Access Speed Access Using Step Access Example Using Speed AccessPress Menu/Exit Speed Access Numbers by Type Speed Access NumbersClock Adjustment ID/Password Programming Machine Settings Report Options Dial Options Incoming Options LAN Options for Internet Fax 89 EX.FINE Mode Setting the Date and Time Setting Basic FeaturesSetting the Language Setting the TSI/CSI Setting Your Fax Machine’s IDSetting the Sender ID Sender ID Procedure Setting the Answering ModeList of Modes Manual Receive Mode TEL Auto Receive Mode FAXTelephone/Fax Mode T/F Memory Reception Mode MEM Telephone Answering Device Mode TAD PC Fax Mode PC Forwarding Mode FWD Setting Dial and Incoming Call Parameters Dial and Incoming Call Parameter SettingsDial Parameter Settings Redial Tries Dial Tone Detect Auto StartBusy Tone Detect Tone/Pulse MF/DP PBX Line Tone MF Duration FLASH/EARTH/NORMAL Incoming Ring Incoming Call ParametersRemote Receive Continuous Tone PC/FAX Switch Buzzer Volume Monitor VolumeOther Basic Parameters User Language Relay Print Paper-Size Setting’ST Paper Size ’ND Paper Size Backup File TX Some countries Connecting to a PBX Clearing the PBX Dial Prefix Entering a PBX Dial Prefix Types of Speed Dials Programming Speed Dial Numbers One-Touch Speed Dials User’s Guide English Group Faxing Or 3-Digit Speed DialsDigit Speed Dial Numbers Collect Information Programming InstructionsName Alternate Telephone Number ALT# Primary Telephone Number LOC#Communications Speed Echo Protection State Other Keys Program the InformationNumeric Keypad Unique Key Caps Key One-Touch key #31 Alphabet Keys #1-27, except #20Unique Key One Touch key #20 Space Key One Touch key #36 See next Programming a Speed Dial One-Touch Speed Dial Numbers are spaces 01 to xx where xx =Press to select Location Program Digit Speed Dial Numbers are the remaining spaces Select Communication Speed, press Enter Clearing a Speed Dial Using Clear Document Guidelines Basic FaxingGeneral Single Page Specifications Multiple Page Specifications Loading Documents Contrast Resolution Sending a Fax Procedure Press the Speed Dial/Search key Using the Numeric Keypad Using the Search FunctionUsing An External Telephone Rejecting Unsolicited Fax Messages Setting a Closed NetworkClosed Network Power Outage Report Power Failures Location Display Messages Real-Time Dialing Basic Faxing SituationsRedialing Confirming Results Receiving Faxes Manually Stopping a Transmission No Toner Reception No Paper Reception Receiving Faxes to Memory When Are Faxes Received to Memory? Memory Message Limitations When Are Memory Messages Printed? Printing the Active Memory Files Report Active Memory Files Report Printing Messages Stored in Memory Canceling Messages Stored in Memory Power Outage Report Messages in Memory and Power Losses What You Can Do While Making Copies Dual Access What You Can Do While Sending a Fax What You Can Do While Receiving a Fax To Make Copies Making Copies Manual Paper Feeder Face Up Stacking/Face Down Stacking If the lever is set for face up, faxing is disabled Group vs. Broadcast Sending a Fax to Multiple Locations Broadcast Fax Group Fax Group Faxing What is a Group Fax? Group. Press Enter Programming a Group At Select Locationss. Press Enter Deleting Groups Sending a Fax to a Group Menu 1GROUP TX Delayed TX Delayed Batch TX By Name Finding a Group ScrollingPress the Speed Dial Search key By Number Group Directory Report Finding a Group Name Enter 1-ST Char Using Speed Dial/Search Broadcasting What is a Broadcast Fax? Sending a Broadcast Fax Deleting a Location from a Broadcast Fax Advanced Operations Keys 31 through Delayed Fax vs. Delayed Batch What is Delayed Faxing? Delayed Faxing Delayed TX shows Select Locations on the display Sending a Delayed Fax Display shows Communication Cancel Canceling Delayed Transmissions Program the Delayed Batch Destination Number Delayed Batch Transmission Setting the Batch TX Time Function Load the documents Press toselectDelayed Batch TX. Press EnterPress Menu/Exit key to enter the menu Enter the Speed Dial number of the desired location Display shows Cancel Communication Canceling Delayed Batch Transmissions Sending a Priority TX Priority Transmission Confidential Faxes Programming Personal Confidential Mailboxes Creating a Personal Confidential Mailbox To change a password Changing a Password To close a mailbox Closing a MailboxAt Close Box?, press Enter To send a confidential fax Sending Confidential Faxes Receiving Confidential Faxes Printing Confidential Faxes Knowing You’ve Received a Confidential FaxConfidential Reception Report Deleting Confidential Faxes When Box No. =XX Conf Printing displays, press Stop Set a Forwarding Number Call Forwarding Clear Forwarding Mode Set the Auto Answer Mode to FWDPress to select Fax Auto Receive Mode Setting a Paper/Toner Error Forwarding Number Forward on Paper/Toner Error Activate Backup File TX /Set the Password Backup File TXGeneral Information Program Backup Recipient Relay Faxing Relay Password Using Your Machine as a Relay Initiating StationRelay Group Numbers Relay Key Station Hub Programming the Relay Report Number Contact Number for Relay Broadcast Report Relay Broadcast Report Initiating a Relay Broadcast Okifax 5980 only Using Your Machine as a Relay Key Station Hub Create the Destination Groups Program the Destination Numbers Create the Relay Broadcast Mailbox includes Relay Password Relay Entry Report Speed Dial Key Information Status of Relay Broadcast Report Printing the Relay Fax at the Hub Okifax 5780/5980 Feeder Document Tray Polling Explanation of Polling Transmission TypesMemory Polling Memory Polling Bulletin To set document tray polling Feeder Document Tray PollingDisplay shows Waiting to be Polled Memory Polling Setting Memory Polling Memory Polling Bulletin Create a Polling Mailbox Press Enter to select Bulletin Poll Box Set Bulletin PollingBulletin Msg. in Mem displays Printing Polling Documents in Memory User’s Guide English Display shows Memory Poll Cancel? Cancelling Polled Faxes in MemoryPrinting Faxes Polled into Memory Press toselectPrint Memory Poll. PressEnter Identifying Current Settings Customizing Features and OperationsPrinting a Configuration Report Changing Operation Functions Changing Operation FunctionsEnter List of Operation Functions Transmission TX Mode DefaultRemote Diagnosis Instant Dial Memory Full SaveSet to on Set to OFF ECM Function Department CodeSender ID Pulse Make Ratio Pulse Dial RatePulse Dial Type CNG Count Timer PrgRing Response Distinctive Ring Setting Distinctive Ring Setting a Memory Password Memory PasswordCancelling a Registered Password Invalid Password displays Department Code To set a Department Code To cancel a Department CodeTo use a Department Code Long Document Scanning/Transmission Service Function SettingsTime/Date Print TSI Print Understanding Reports ReportsPrinting Reports Printing a Message Confirmation Report Printed from the Menu List of ReportsAutomatically Generated Printing the Activity Report Activity Report Printing the Active Memory Files Report Active Memory Files Report Printing the Broadcast Confirmation Report Broadcast Confirmation Report Printing the Telephone Directory Telephone Directory Printing the Group Directory Group Directory Report Printing the Configuration Report Configuration Report Help Printing the Function ListReport Print Box Information Printing the Personal Box List Personal Box List Printing the Relay Entry Report Relay Entry Report Printing the Message Confirmation Report Message Confirmation Report MCF Single-Loc Message Confirmation Report OptionsMCF Multi-Loc Image in MCF Broadcast Entry Report Power Outage ReportConfidential Reception Report Result Codes Codes Used in Reports Rjam Communication Codes Cleaning the Scanner Path Maintenance Toner Yield Replacing the Toner Cartridge Okifax 5780/5980 User’s Guide English Okifax 5780/5980 Image Drum Yield Replacing the Image Drum Image Drum Replacement Procedure User’s Guide English To reset the image drum counter Resetting the Drum Counter Obtaining Options and Accessories Part Numbers General Information Problem SolvingInternet Support Cleaning page process Printing a CleaningTo print a cleaning Clearing a Document Jam Clearing a Printing Paper Jam User’s Guide English Okifax 5780/5980 Error Messages Normal Display in Standby ModeDisplay Panel Messages 1414 FAX Document JAM Confirm and Stop For Printer Alarm Printer Alarm Refer to User Guide Resetting the Image Drum Counter Accessing the Print/Scan CountersCounters Problem List of Problems Your machine does not answer the phone or receive faxes Solution Problem Your documents jam Display shows a communication error You keep getting reports you do not want Image received on your machine was very poor Your machine does not answer the phone or receive faxes Your machine will not poll a remote fax machine Your received faxes sometimes look distorted Your machine receives faxes, but doesn’t print them United States and Canada Shipping Your MachineLatin America Dialing Specifications Memory General Consumables Scanning Paper Handling Physical Dimensions Electrical Environmental Index Symbols 132 No response when keys are Earth FCC Page Page Normal Page PBX Resolution Key Unique Key 31, 35, 85 Printing the Relay Fax 198 Code Scanning Restrict Access Service Function Settings 184 235 Speed TEL TSI/CSI