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Oki 5780 manual User’s Guide

Models: 5780

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User’s Guide

P/N 59336802

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Oki 5780 manual User’s Guide

Contents

User’s Guide Web Site Contents Selecting Functions and Settings Programming Speed Dial Numbers Sending a Fax to Multiple Locations 115 Customizing Features and Operations 173 Reports 185 Options and Accessories 211 Index 240 Help and Helpful Hints Help Key Where is the Help Key?What Does Help Do? Function List Help ListSaving Money Delayed TransmissionRelay Faxing Control Access to Your Machine Saving Time Dual AccessHelp Button Speed Dial NumbersSend a Fax and Save the Number Helpful HintsQuick Message Confirmation Report Recording Addresses and PasswordsReferences Configuration ReportHelp and Function Lists Press Help and these lists print Telephone DirectoryOki Data Web Site IntroductionFeatures · Advanced memory transmission/reception features · 72-hour battery backup· Dual Access · Automatic answering mode detection· Closed network · Security Features· Large Paper Capacity · Fax forwardingComponents Getting to Know Your MachineDisplay Panel One-Touch KeypadSettings and operations and navigating through Power SwitchManual Paper Feeder Tray Fold out for manual paper feed bypass paper trayDocument Tray Extension Document TrayLine Jack AC Power Cord SocketBack Cover IEEE-1284 Parallel PortImage Drum Unit LED PrintheadToner Cartridge Control Panel Keys and Indicators Shift Down Key Use this key to Alarm IndicatorEnter Key Use this key to Type of Original Key Dark, Normal, Light indicator lights Resolution Key Photo, Ex.fine, Fine, STD indicator lightsHelp Key Clear KeyHook Key Redial KeySpeed Dial/Search Key Mail KeyOne-Touch Keypad Latch to Second Panel Model Stop KeyOne-Touch Labels Using One-Touch Keys for Dialing Using One-Touch Keys for SearchUsing One-Touch Keys for Programming One-Touch KeypadUnique Key One-Touch key #20 Alphabet Keys One-Touch keys #1-27, except #20Del Key One-Touch key #30 Caps Key One-Touch key #31Pause Key One-Touch key #40 Plus Key One-Touch key #39Other One-Touch Keys, Second Panel AccessingSignal Tones Installation Installation Hints SafetyToner Cartridge and Image Drum Handling Operation and MaintenanceGetting Started Where to Install Your Fax MachineEmergency First Aid Unpacking Power cord Telephone line cord Document StackerSetting Up Your Fax Machine User’s Guide English Installing the Toner Cartridge Stops Cover is firmly closed Attaching the Document Stacker Connecting to the Telephone LineHandset Connecting Optional External DevicesTelephone Answering Machine Connecting PowerAnswering Machine and Telephone Loading Paper Okifax 5780/5980 Selecting Functions and Settings Navigating the Function Menu Menu Structure Function Options SettingsPrimary Menu Functions Setting Features Using the Help KeyStep Access Speed AccessUsing Step Access Example Using Speed AccessPress Menu/Exit Speed Access Numbers by Type Speed Access NumbersClock Adjustment ID/Password ProgrammingMachine Settings Report Options Dial Options Incoming OptionsLAN Options for Internet Fax 89 EX.FINE ModeSetting the Date and Time Setting Basic FeaturesSetting the Language Setting the TSI/CSI Setting Your Fax Machine’s IDSetting the Sender ID Sender IDProcedure Setting the Answering ModeList of Modes Manual Receive Mode TEL Auto Receive Mode FAXTelephone/Fax Mode T/F Memory Reception Mode MEM Telephone Answering Device Mode TADPC Fax Mode PC Forwarding Mode FWDSetting Dial and Incoming Call Parameters Dial and Incoming Call Parameter SettingsDial Parameter Settings Redial TriesDial Tone Detect Auto StartBusy Tone Detect Tone/Pulse MF/DPPBX Line Tone MF DurationFLASH/EARTH/NORMAL Incoming Ring Incoming Call ParametersRemote Receive Continuous Tone PC/FAX SwitchBuzzer Volume Monitor VolumeOther Basic Parameters User LanguageRelay Print Paper-Size Setting’ST Paper Size ’ND Paper SizeBackup File TX Some countries Connecting to a PBXClearing the PBX Dial Prefix Entering a PBX Dial PrefixTypes of Speed Dials Programming Speed Dial NumbersOne-Touch Speed Dials User’s Guide English Group Faxing Or 3-Digit Speed DialsDigit Speed Dial Numbers Collect Information Programming InstructionsName Alternate Telephone Number ALT# Primary Telephone Number LOC#Communications Speed Echo Protection StateOther Keys Program the InformationNumeric Keypad Unique KeyCaps Key One-Touch key #31 Alphabet Keys #1-27, except #20Unique Key One Touch key #20 Space Key One Touch key #36See next Programming a Speed Dial One-Touch Speed Dial Numbers are spaces 01 to xx where xx =Press to select Location Program Digit Speed Dial Numbers are the remaining spacesSelect Communication Speed, press Enter Clearing a Speed Dial Using ClearDocument Guidelines Basic FaxingGeneral Single Page Specifications Multiple Page Specifications Loading Documents Contrast ResolutionSending a Fax ProcedurePress the Speed Dial/Search key Using the Numeric Keypad Using the Search FunctionUsing An External Telephone Rejecting Unsolicited Fax Messages Setting a Closed NetworkClosed Network Power Outage Report Power FailuresLocation Display MessagesReal-Time Dialing Basic Faxing SituationsRedialing Confirming ResultsReceiving Faxes Manually Stopping a TransmissionNo Toner Reception No Paper ReceptionReceiving Faxes to Memory When Are Faxes Received to Memory?Memory Message Limitations When Are Memory Messages Printed?Printing the Active Memory Files Report Active Memory Files ReportPrinting Messages Stored in Memory Canceling Messages Stored in MemoryPower Outage Report Messages in Memory and Power LossesWhat You Can Do While Making Copies Dual AccessWhat You Can Do While Sending a Fax What You Can Do While Receiving a Fax To Make Copies Making CopiesManual Paper Feeder Face Up Stacking/Face Down Stacking If the lever is set for face up, faxing is disabledGroup vs. Broadcast Sending a Fax to Multiple LocationsBroadcast Fax Group FaxGroup Faxing What is a Group Fax?Group. Press Enter Programming a GroupAt Select Locationss. Press Enter Deleting GroupsSending a Fax to a Group Menu 1GROUP TX Delayed TX Delayed Batch TXBy Name Finding a Group ScrollingPress the Speed Dial Search key By NumberGroup Directory Report Finding a Group NameEnter 1-ST Char Using Speed Dial/SearchBroadcasting What is a Broadcast Fax?Sending a Broadcast Fax Deleting a Location from a Broadcast Fax Advanced Operations Keys 31 through Delayed Fax vs. Delayed BatchWhat is Delayed Faxing? Delayed FaxingDelayed TX shows Select Locations on the display Sending a Delayed FaxDisplay shows Communication Cancel Canceling Delayed TransmissionsProgram the Delayed Batch Destination Number Delayed Batch TransmissionSetting the Batch TX Time Function Load the documents Press toselectDelayed Batch TX. Press EnterPress Menu/Exit key to enter the menu Enter the Speed Dial number of the desired locationDisplay shows Cancel Communication Canceling Delayed Batch TransmissionsSending a Priority TX Priority TransmissionConfidential Faxes Programming Personal Confidential Mailboxes Creating a Personal Confidential Mailbox To change a password Changing a PasswordTo close a mailbox Closing a MailboxAt Close Box?, press Enter To send a confidential fax Sending Confidential FaxesReceiving Confidential Faxes Printing Confidential Faxes Knowing You’ve Received a Confidential FaxConfidential Reception Report Deleting Confidential Faxes When Box No. =XX Conf Printing displays, press StopSet a Forwarding Number Call ForwardingClear Forwarding Mode Set the Auto Answer Mode to FWDPress to select Fax Auto Receive Mode Setting a Paper/Toner Error Forwarding Number Forward on Paper/Toner ErrorActivate Backup File TX /Set the Password Backup File TXGeneral Information Program Backup Recipient Relay Faxing Relay Password Using Your Machine as a Relay Initiating StationRelay Group Numbers Relay Key Station HubProgramming the Relay Report Number Contact Number for Relay Broadcast ReportRelay Broadcast Report Initiating a Relay Broadcast Okifax 5980 only Using Your Machine as a Relay Key Station HubCreate the Destination Groups Program the Destination NumbersCreate the Relay Broadcast Mailbox includes Relay Password Relay Entry Report Speed Dial Key InformationStatus of Relay Broadcast Report Printing the Relay Fax at the Hub Okifax 5780/5980 Feeder Document Tray Polling Explanation of Polling Transmission TypesMemory Polling Memory Polling Bulletin To set document tray polling Feeder Document Tray PollingDisplay shows Waiting to be Polled Memory Polling Setting Memory PollingMemory Polling Bulletin Create a Polling Mailbox Press Enter to select Bulletin Poll Box Set Bulletin PollingBulletin Msg. in Mem displays Printing Polling Documents in Memory User’s Guide English Display shows Memory Poll Cancel? Cancelling Polled Faxes in MemoryPrinting Faxes Polled into Memory Press toselectPrint Memory Poll. PressEnterIdentifying Current Settings Customizing Features and OperationsPrinting a Configuration Report Changing Operation Functions Changing Operation FunctionsEnter List of Operation Functions Transmission TX Mode DefaultRemote Diagnosis Instant Dial Memory Full SaveSet to on Set to OFFECM Function Department CodeSender ID Pulse Make Ratio Pulse Dial RatePulse Dial Type CNG Count Timer PrgRing Response Distinctive Ring Setting Distinctive RingSetting a Memory Password Memory PasswordCancelling a Registered Password Invalid Password displaysDepartment Code To set a Department Code To cancel a Department CodeTo use a Department Code Long Document Scanning/Transmission Service Function SettingsTime/Date Print TSI PrintUnderstanding Reports ReportsPrinting Reports Printing a Message Confirmation ReportPrinted from the Menu List of ReportsAutomatically Generated Printing the Activity Report Activity ReportPrinting the Active Memory Files Report Active Memory Files ReportPrinting the Broadcast Confirmation Report Broadcast Confirmation ReportPrinting the Telephone Directory Telephone DirectoryPrinting the Group Directory Group Directory ReportPrinting the Configuration Report Configuration ReportHelp Printing the Function ListReport Print Box Information Printing the Personal Box List Personal Box ListPrinting the Relay Entry Report Relay Entry ReportPrinting the Message Confirmation Report Message Confirmation ReportMCF Single-Loc Message Confirmation Report OptionsMCF Multi-Loc Image in MCFBroadcast Entry Report Power Outage ReportConfidential Reception Report Result Codes Codes Used in ReportsRjam Communication CodesCleaning the Scanner Path MaintenanceToner Yield Replacing the Toner CartridgeOkifax 5780/5980 User’s Guide English Okifax 5780/5980 Image Drum Yield Replacing the Image DrumImage Drum Replacement Procedure User’s Guide English To reset the image drum counter Resetting the Drum CounterObtaining Options and AccessoriesPart Numbers General Information Problem SolvingInternet Support Cleaning page process Printing a CleaningTo print a cleaning Clearing a Document Jam Clearing a Printing Paper Jam User’s Guide English Okifax 5780/5980 Error Messages Normal Display in Standby ModeDisplay Panel Messages 1414 FAXDocument JAM Confirm and Stop For Printer Alarm Printer Alarm Refer to User GuideResetting the Image Drum Counter Accessing the Print/Scan CountersCounters Problem List of ProblemsYour machine does not answer the phone or receive faxes Solution ProblemYour documents jam Display shows a communication error You keep getting reports you do not want Image received on your machine was very poor Your machine does not answer the phone or receive faxes Your machine will not poll a remote fax machine Your received faxes sometimes look distorted Your machine receives faxes, but doesn’t print them United States and Canada Shipping Your MachineLatin America Dialing SpecificationsMemory GeneralConsumables ScanningPaper Handling Physical DimensionsElectrical Environmental Index Symbols132 No response when keys are Earth FCC Page Page Normal Page PBX Resolution Key Unique Key 31, 35, 85 Printing the Relay Fax 198 Code Scanning Restrict Access Service Function Settings 184 235 Speed TEL TSI/CSI