Sending a Fax to a Group | Oki 5780 manual

Sending a Fax to a Group

1Load your documents.

2Press the Menu / Exit key.

3The display will show:

MENU

1>GROUP TX

2DELAYED TX

3DELAYED BATCH TX

4Press the Enter key.

5A list of groups will be displayed.

6You may select one group or multiple groups. There are three ways to find a group.

scrolling by name by number

For more information, refer to “Sending a Fax to Multiple Locations, Sending a Fax to a Group, Finding a Group.”

7Press the Start key.

120 OKIFAX 5780/5980

Image 120

Oki 5780 manual Sending a Fax to a Group, Menu 1GROUP TX Delayed TX Delayed Batch TX

Contents

User’s Guide Web Site Contents Selecting Functions and Settings Programming Speed Dial Numbers Sending a Fax to Multiple Locations 115 Customizing Features and Operations 173 Reports 185 Options and Accessories 211 Index 240 Help and Helpful Hints Where is the Help Key? Help KeyWhat Does Help Do? Help List Function List Delayed Transmission Saving MoneyRelay Faxing Control Access to Your Machine Dual Access Saving TimeHelp Button Speed Dial Numbers Helpful Hints Send a Fax and Save the Number Recording Addresses and Passwords Quick Message Confirmation Report Configuration Report ReferencesHelp and Function Lists Press Help and these lists print Telephone Directory Introduction Oki Data Web Site Features · 72-hour battery backup · Advanced memory transmission/reception features· Dual Access · Automatic answering mode detection · Security Features · Closed network· Large Paper Capacity · Fax forwarding Getting to Know Your Machine ComponentsDisplay Panel One-Touch Keypad Power Switch Settings and operations and navigating throughManual Paper Feeder Tray Fold out for manual paper feed bypass paper tray Document Tray Document Tray Extension AC Power Cord Socket Line JackBack Cover IEEE-1284 Parallel Port LED Printhead Image Drum UnitToner Cartridge Control Panel Keys and Indicators Alarm Indicator Shift Down Key Use this key toEnter Key Use this key to Resolution Key Photo, Ex.fine, Fine, STD indicator lights Type of Original Key Dark, Normal, Light indicator lightsHelp Key Clear Key Redial Key Hook KeySpeed Dial/Search Key Mail Key Stop Key One-Touch Keypad Latch to Second Panel ModelOne-Touch Labels Using One-Touch Keys for Search Using One-Touch Keys for DialingUsing One-Touch Keys for Programming One-Touch Keypad Alphabet Keys One-Touch keys #1-27, except #20 Unique Key One-Touch key #20Del Key One-Touch key #30 Caps Key One-Touch key #31 Plus Key One-Touch key #39 Pause Key One-Touch key #40Other Accessing One-Touch Keys, Second Panel Signal Tones Installation Safety Installation Hints Operation and Maintenance Toner Cartridge and Image Drum Handling Where to Install Your Fax Machine Getting StartedEmergency First Aid Power cord Telephone line cord Document Stacker Unpacking Setting Up Your Fax Machine User’s Guide English Installing the Toner Cartridge Stops Cover is firmly closed Connecting to the Telephone Line Attaching the Document Stacker Connecting Optional External Devices HandsetTelephone Connecting Power Answering MachineAnswering Machine and Telephone Loading Paper Okifax 5780/5980 Selecting Functions and Settings Menu Structure Function Options Settings Navigating the Function MenuPrimary Menu Functions Using the Help Key Setting FeaturesStep Access Speed Access Using Step Access Using Speed Access ExamplePress Menu/Exit Speed Access Numbers Speed Access Numbers by TypeClock Adjustment ID/Password Programming Machine Settings Dial Options Incoming Options Report Options 89 EX.FINE Mode LAN Options for Internet Fax Setting Basic Features Setting the Date and TimeSetting the Language Setting Your Fax Machine’s ID Setting the TSI/CSISetting the Sender ID Sender ID Setting the Answering Mode ProcedureList of Modes Auto Receive Mode FAX Manual Receive Mode TELTelephone/Fax Mode T/F Telephone Answering Device Mode TAD Memory Reception Mode MEM Forwarding Mode FWD PC Fax Mode PC Dial and Incoming Call Parameter Settings Setting Dial and Incoming Call ParametersDial Parameter Settings Redial Tries Auto Start Dial Tone DetectBusy Tone Detect Tone/Pulse MF/DP Tone MF Duration PBX Line FLASH/EARTH/NORMAL Incoming Call Parameters Incoming RingRemote Receive PC/FAX Switch Continuous Tone Monitor Volume Buzzer VolumeOther Basic Parameters User Language Paper-Size Setting Relay Print’ST Paper Size ’ND Paper Size Backup File TX Connecting to a PBX Some countries Entering a PBX Dial Prefix Clearing the PBX Dial Prefix Programming Speed Dial Numbers Types of Speed Dials One-Touch Speed Dials User’s Guide English Or 3-Digit Speed Dials Group FaxingDigit Speed Dial Numbers Programming Instructions Collect InformationName Primary Telephone Number LOC# Alternate Telephone Number ALT#Communications Speed Echo Protection State Program the Information Other KeysNumeric Keypad Unique Key Alphabet Keys #1-27, except #20 Caps Key One-Touch key #31Unique Key One Touch key #20 Space Key One Touch key #36 See next One-Touch Speed Dial Numbers are spaces 01 to xx where xx = Programming a Speed DialPress to select Location Program Digit Speed Dial Numbers are the remaining spaces Select Communication Speed, press Enter Using Clear Clearing a Speed Dial Basic Faxing Document GuidelinesGeneral Single Page Specifications Multiple Page Specifications Loading Documents Resolution Contrast Procedure Sending a Fax Press the Speed Dial/Search key Using the Search Function Using the Numeric KeypadUsing An External Telephone Setting a Closed Network Rejecting Unsolicited Fax MessagesClosed Network Power Failures Power Outage Report Display Messages Location Basic Faxing Situations Real-Time DialingRedialing Confirming Results Stopping a Transmission Receiving Faxes Manually No Paper Reception No Toner Reception When Are Faxes Received to Memory? Receiving Faxes to Memory When Are Memory Messages Printed? Memory Message Limitations Active Memory Files Report Printing the Active Memory Files Report Canceling Messages Stored in Memory Printing Messages Stored in Memory Messages in Memory and Power Losses Power Outage Report Dual Access What You Can Do While Making Copies What You Can Do While Sending a Fax What You Can Do While Receiving a Fax Making Copies To Make Copies Manual Paper Feeder If the lever is set for face up, faxing is disabled Face Up Stacking/Face Down Stacking Sending a Fax to Multiple Locations Group vs. Broadcast Group Fax Broadcast Fax What is a Group Fax? Group Faxing Programming a Group Group. Press Enter Deleting Groups At Select Locationss. Press Enter Menu 1GROUP TX Delayed TX Delayed Batch TX Sending a Fax to a Group Finding a Group Scrolling By NamePress the Speed Dial Search key By Number Finding a Group Name Group Directory Report Using Speed Dial/Search Enter 1-ST Char What is a Broadcast Fax? Broadcasting Sending a Broadcast Fax Deleting a Location from a Broadcast Fax Advanced Operations Delayed Fax vs. Delayed Batch Keys 31 through Delayed Faxing What is Delayed Faxing? Sending a Delayed Fax Delayed TX shows Select Locations on the display Canceling Delayed Transmissions Display shows Communication Cancel Delayed Batch Transmission Program the Delayed Batch Destination Number Setting the Batch TX Time Function Press toselectDelayed Batch TX. Press Enter Load the documentsPress Menu/Exit key to enter the menu Enter the Speed Dial number of the desired location Canceling Delayed Batch Transmissions Display shows Cancel Communication Priority Transmission Sending a Priority TX Confidential Faxes Programming Personal Confidential Mailboxes Creating a Personal Confidential Mailbox Changing a Password To change a password Closing a Mailbox To close a mailboxAt Close Box?, press Enter Sending Confidential Faxes To send a confidential fax Receiving Confidential Faxes Knowing You’ve Received a Confidential Fax Printing Confidential FaxesConfidential Reception Report When Box No. =XX Conf Printing displays, press Stop Deleting Confidential Faxes Call Forwarding Set a Forwarding Number Set the Auto Answer Mode to FWD Clear Forwarding ModePress to select Fax Auto Receive Mode Forward on Paper/Toner Error Setting a Paper/Toner Error Forwarding Number Backup File TX Activate Backup File TX /Set the PasswordGeneral Information Program Backup Recipient Relay Faxing Using Your Machine as a Relay Initiating Station Relay PasswordRelay Group Numbers Relay Key Station Hub Contact Number for Relay Broadcast Report Programming the Relay Report Number Relay Broadcast Report Initiating a Relay Broadcast Using Your Machine as a Relay Key Station Hub Okifax 5980 only Program the Destination Numbers Create the Destination Groups Create the Relay Broadcast Mailbox includes Relay Password Speed Dial Key Information Relay Entry Report Status of Relay Broadcast Report Printing the Relay Fax at the Hub Okifax 5780/5980 Explanation of Polling Transmission Types Feeder Document Tray PollingMemory Polling Memory Polling Bulletin Feeder Document Tray Polling To set document tray pollingDisplay shows Waiting to be Polled Setting Memory Polling Memory Polling Memory Polling Bulletin Create a Polling Mailbox Set Bulletin Polling Press Enter to select Bulletin Poll BoxBulletin Msg. in Mem displays Printing Polling Documents in Memory User’s Guide English Cancelling Polled Faxes in Memory Display shows Memory Poll Cancel?Printing Faxes Polled into Memory Press toselectPrint Memory Poll. PressEnter Customizing Features and Operations Identifying Current SettingsPrinting a Configuration Report Changing Operation Functions Changing Operation FunctionsEnter Transmission TX Mode Default List of Operation FunctionsRemote Diagnosis Memory Full Save Instant DialSet to on Set to OFF Department Code ECM FunctionSender ID Pulse Dial Rate Pulse Make RatioPulse Dial Type Timer Prg CNG CountRing Response Setting Distinctive Ring Distinctive Ring Memory Password Setting a Memory PasswordCancelling a Registered Password Invalid Password displays Department Code To cancel a Department Code To set a Department CodeTo use a Department Code Service Function Settings Long Document Scanning/TransmissionTime/Date Print TSI Print Reports Understanding ReportsPrinting Reports Printing a Message Confirmation Report List of Reports Printed from the MenuAutomatically Generated Activity Report Printing the Activity Report Active Memory Files Report Printing the Active Memory Files Report Broadcast Confirmation Report Printing the Broadcast Confirmation Report Telephone Directory Printing the Telephone Directory Group Directory Report Printing the Group Directory Configuration Report Printing the Configuration Report Printing the Function List HelpReport Print Box Information Personal Box List Printing the Personal Box List Relay Entry Report Printing the Relay Entry Report Message Confirmation Report Printing the Message Confirmation Report Message Confirmation Report Options MCF Single-LocMCF Multi-Loc Image in MCF Power Outage Report Broadcast Entry ReportConfidential Reception Report Codes Used in Reports Result Codes Communication Codes Rjam Maintenance Cleaning the Scanner Path Replacing the Toner Cartridge Toner Yield Okifax 5780/5980 User’s Guide English Okifax 5780/5980 Replacing the Image Drum Image Drum Yield Image Drum Replacement Procedure User’s Guide English Resetting the Drum Counter To reset the image drum counter Options and Accessories Obtaining Part Numbers Problem Solving General InformationInternet Support Printing a Cleaning Cleaning page processTo print a cleaning Clearing a Document Jam Clearing a Printing Paper Jam User’s Guide English Okifax 5780/5980 Normal Display in Standby Mode Error MessagesDisplay Panel Messages 1414 FAX Document JAM Confirm and Stop Printer Alarm Refer to User Guide For Printer Alarm Accessing the Print/Scan Counters Resetting the Image Drum CounterCounters List of Problems Problem Your machine does not answer the phone or receive faxes Problem Solution Your documents jam Display shows a communication error You keep getting reports you do not want Image received on your machine was very poor Your machine does not answer the phone or receive faxes Your machine will not poll a remote fax machine Your received faxes sometimes look distorted Your machine receives faxes, but doesn’t print them Shipping Your Machine United States and CanadaLatin America Specifications Dialing General Memory Scanning Consumables Physical Dimensions Paper Handling Electrical Environmental Symbols Index 132 No response when keys are Earth FCC Page Page Normal Page PBX Resolution Key Unique Key 31, 35, 85 Printing the Relay Fax 198 Code Scanning Restrict Access Service Function Settings 184 235 Speed TEL TSI/CSI