User’s Guide
Web Site
Contents
Selecting Functions and Settings
Programming Speed Dial Numbers
Sending a Fax to Multiple Locations 115
Customizing Features and Operations 173
Reports 185
Options and Accessories 211
Index 240
Help and Helpful Hints
Help Key
Where is the Help Key?
What Does Help Do?
Function List
Help List
Saving Money
Delayed Transmission
Relay Faxing
Control Access to Your Machine
Speed Dial Numbers
Dual Access
Saving Time
Help Button
Send a Fax and Save the Number
Helpful Hints
Quick Message Confirmation Report
Recording Addresses and Passwords
Telephone Directory
Configuration Report
References
Help and Function Lists Press Help and these lists print
Oki Data Web Site
Introduction
Features
· Automatic answering mode detection
· 72-hour battery backup
· Advanced memory transmission/reception features
· Dual Access
· Fax forwarding
· Security Features
· Closed network
· Large Paper Capacity
One-Touch Keypad
Getting to Know Your Machine
Components
Display Panel
Fold out for manual paper feed bypass paper tray
Power Switch
Settings and operations and navigating through
Manual Paper Feeder Tray
Document Tray Extension
Document Tray
IEEE-1284 Parallel Port
AC Power Cord Socket
Line Jack
Back Cover
Image Drum Unit
LED Printhead
Toner Cartridge
Control Panel Keys and Indicators
Shift Down Key Use this key to
Alarm Indicator
Enter Key Use this key to
Clear Key
Resolution Key Photo, Ex.fine, Fine, STD indicator lights
Type of Original Key Dark, Normal, Light indicator lights
Help Key
Mail Key
Redial Key
Hook Key
Speed Dial/Search Key
One-Touch Keypad Latch to Second Panel Model
Stop Key
One-Touch Labels
One-Touch Keypad
Using One-Touch Keys for Search
Using One-Touch Keys for Dialing
Using One-Touch Keys for Programming
Caps Key One-Touch key #31
Alphabet Keys One-Touch keys #1-27, except #20
Unique Key One-Touch key #20
Del Key One-Touch key #30
Pause Key One-Touch key #40
Plus Key One-Touch key #39
Other
One-Touch Keys, Second Panel
Accessing
Signal Tones
Installation
Installation Hints
Safety
Toner Cartridge and Image Drum Handling
Operation and Maintenance
Getting Started
Where to Install Your Fax Machine
Emergency First Aid
Unpacking
Power cord Telephone line cord Document Stacker
Setting Up Your Fax Machine
User’s Guide English
Installing the Toner Cartridge
Stops Cover is firmly closed
Attaching the Document Stacker
Connecting to the Telephone Line
Handset
Connecting Optional External Devices
Telephone
Answering Machine
Connecting Power
Answering Machine and Telephone
Loading Paper
Okifax 5780/5980
Selecting Functions and Settings
Navigating the Function Menu
Menu Structure Function Options Settings
Primary Menu Functions
Speed Access
Using the Help Key
Setting Features
Step Access
Using Step Access
Example
Using Speed Access
Press Menu/Exit
ID/Password Programming
Speed Access Numbers
Speed Access Numbers by Type
Clock Adjustment
Machine Settings
Report Options
Dial Options Incoming Options
LAN Options for Internet Fax
89 EX.FINE Mode
Setting the Date and Time
Setting Basic Features
Setting the Language
Sender ID
Setting Your Fax Machine’s ID
Setting the TSI/CSI
Setting the Sender ID
Procedure
Setting the Answering Mode
List of Modes
Manual Receive Mode TEL
Auto Receive Mode FAX
Telephone/Fax Mode T/F
Memory Reception Mode MEM
Telephone Answering Device Mode TAD
PC Fax Mode PC
Forwarding Mode FWD
Redial Tries
Dial and Incoming Call Parameter Settings
Setting Dial and Incoming Call Parameters
Dial Parameter Settings
Tone/Pulse MF/DP
Auto Start
Dial Tone Detect
Busy Tone Detect
PBX Line
Tone MF Duration
FLASH/EARTH/NORMAL
Incoming Ring
Incoming Call Parameters
Remote Receive
Continuous Tone
PC/FAX Switch
User Language
Monitor Volume
Buzzer Volume
Other Basic Parameters
’ND Paper Size
Paper-Size Setting
Relay Print
’ST Paper Size
Backup File TX
Some countries
Connecting to a PBX
Clearing the PBX Dial Prefix
Entering a PBX Dial Prefix
Types of Speed Dials
Programming Speed Dial Numbers
One-Touch Speed Dials
User’s Guide English
Group Faxing
Or 3-Digit Speed Dials
Digit Speed Dial Numbers
Collect Information
Programming Instructions
Name
Echo Protection State
Primary Telephone Number LOC#
Alternate Telephone Number ALT#
Communications Speed
Unique Key
Program the Information
Other Keys
Numeric Keypad
Space Key One Touch key #36
Alphabet Keys #1-27, except #20
Caps Key One-Touch key #31
Unique Key One Touch key #20
See next
Digit Speed Dial Numbers are the remaining spaces
One-Touch Speed Dial Numbers are spaces 01 to xx where xx =
Programming a Speed Dial
Press to select Location Program
Select Communication Speed, press Enter
Clearing a Speed Dial
Using Clear
Document Guidelines
Basic Faxing
General
Single Page Specifications Multiple Page Specifications
Loading Documents
Contrast
Resolution
Sending a Fax
Procedure
Press the Speed Dial/Search key
Using the Numeric Keypad
Using the Search Function
Using An External Telephone
Rejecting Unsolicited Fax Messages
Setting a Closed Network
Closed Network
Power Outage Report
Power Failures
Location
Display Messages
Confirming Results
Basic Faxing Situations
Real-Time Dialing
Redialing
Receiving Faxes Manually
Stopping a Transmission
No Toner Reception
No Paper Reception
Receiving Faxes to Memory
When Are Faxes Received to Memory?
Memory Message Limitations
When Are Memory Messages Printed?
Printing the Active Memory Files Report
Active Memory Files Report
Printing Messages Stored in Memory
Canceling Messages Stored in Memory
Power Outage Report
Messages in Memory and Power Losses
What You Can Do While Making Copies
Dual Access
What You Can Do While Sending a Fax
What You Can Do While Receiving a Fax
To Make Copies
Making Copies
Manual Paper Feeder
Face Up Stacking/Face Down Stacking
If the lever is set for face up, faxing is disabled
Group vs. Broadcast
Sending a Fax to Multiple Locations
Broadcast Fax
Group Fax
Group Faxing
What is a Group Fax?
Group. Press Enter
Programming a Group
At Select Locationss. Press Enter
Deleting Groups
Sending a Fax to a Group
Menu 1GROUP TX Delayed TX Delayed Batch TX
By Number
Finding a Group Scrolling
By Name
Press the Speed Dial Search key
Group Directory Report
Finding a Group Name
Enter 1-ST Char
Using Speed Dial/Search
Broadcasting
What is a Broadcast Fax?
Sending a Broadcast Fax
Deleting a Location from a Broadcast Fax
Advanced Operations
Keys 31 through
Delayed Fax vs. Delayed Batch
What is Delayed Faxing?
Delayed Faxing
Delayed TX shows Select Locations on the display
Sending a Delayed Fax
Display shows Communication Cancel
Canceling Delayed Transmissions
Program the Delayed Batch Destination Number
Delayed Batch Transmission
Setting the Batch TX Time Function
Enter the Speed Dial number of the desired location
Press toselectDelayed Batch TX. Press Enter
Load the documents
Press Menu/Exit key to enter the menu
Display shows Cancel Communication
Canceling Delayed Batch Transmissions
Sending a Priority TX
Priority Transmission
Confidential Faxes
Programming Personal Confidential Mailboxes
Creating a Personal Confidential Mailbox
To change a password
Changing a Password
To close a mailbox
Closing a Mailbox
At Close Box?, press Enter
To send a confidential fax
Sending Confidential Faxes
Receiving Confidential Faxes
Printing Confidential Faxes
Knowing You’ve Received a Confidential Fax
Confidential Reception Report
Deleting Confidential Faxes
When Box No. =XX Conf Printing displays, press Stop
Set a Forwarding Number
Call Forwarding
Clear Forwarding Mode
Set the Auto Answer Mode to FWD
Press to select Fax Auto Receive Mode
Setting a Paper/Toner Error Forwarding Number
Forward on Paper/Toner Error
Activate Backup File TX /Set the Password
Backup File TX
General Information
Program Backup Recipient
Relay Faxing
Relay Key Station Hub
Using Your Machine as a Relay Initiating Station
Relay Password
Relay Group Numbers
Programming the Relay Report Number
Contact Number for Relay Broadcast Report
Relay Broadcast Report
Initiating a Relay Broadcast
Okifax 5980 only
Using Your Machine as a Relay Key Station Hub
Create the Destination Groups
Program the Destination Numbers
Create the Relay Broadcast Mailbox includes Relay Password
Relay Entry Report
Speed Dial Key Information
Status of Relay Broadcast Report
Printing the Relay Fax at the Hub
Okifax 5780/5980
Feeder Document Tray Polling
Explanation of Polling Transmission Types
Memory Polling
Memory Polling Bulletin
To set document tray polling
Feeder Document Tray Polling
Display shows Waiting to be Polled
Memory Polling
Setting Memory Polling
Memory Polling Bulletin
Create a Polling Mailbox
Press Enter to select Bulletin Poll Box
Set Bulletin Polling
Bulletin Msg. in Mem displays
Printing Polling Documents in Memory
User’s Guide English
Press toselectPrint Memory Poll. PressEnter
Cancelling Polled Faxes in Memory
Display shows Memory Poll Cancel?
Printing Faxes Polled into Memory
Identifying Current Settings
Customizing Features and Operations
Printing a Configuration Report
Changing Operation Functions
Changing Operation Functions
Enter
List of Operation Functions
Transmission TX Mode Default
Remote Diagnosis
Set to OFF
Memory Full Save
Instant Dial
Set to on
ECM Function
Department Code
Sender ID
Pulse Make Ratio
Pulse Dial Rate
Pulse Dial Type
CNG Count
Timer Prg
Ring Response
Distinctive Ring
Setting Distinctive Ring
Invalid Password displays
Memory Password
Setting a Memory Password
Cancelling a Registered Password
Department Code
To set a Department Code
To cancel a Department Code
To use a Department Code
TSI Print
Service Function Settings
Long Document Scanning/Transmission
Time/Date Print
Printing a Message Confirmation Report
Reports
Understanding Reports
Printing Reports
Printed from the Menu
List of Reports
Automatically Generated
Printing the Activity Report
Activity Report
Printing the Active Memory Files Report
Active Memory Files Report
Printing the Broadcast Confirmation Report
Broadcast Confirmation Report
Printing the Telephone Directory
Telephone Directory
Printing the Group Directory
Group Directory Report
Printing the Configuration Report
Configuration Report
Help
Printing the Function List
Report Print
Box Information
Printing the Personal Box List
Personal Box List
Printing the Relay Entry Report
Relay Entry Report
Printing the Message Confirmation Report
Message Confirmation Report
Image in MCF
Message Confirmation Report Options
MCF Single-Loc
MCF Multi-Loc
Broadcast Entry Report
Power Outage Report
Confidential Reception Report
Result Codes
Codes Used in Reports
Rjam
Communication Codes
Cleaning the Scanner Path
Maintenance
Toner Yield
Replacing the Toner Cartridge
Okifax 5780/5980
User’s Guide English
Okifax 5780/5980
Image Drum Yield
Replacing the Image Drum
Image Drum Replacement Procedure
User’s Guide English
To reset the image drum counter
Resetting the Drum Counter
Obtaining
Options and Accessories
Part Numbers
General Information
Problem Solving
Internet Support
Cleaning page process
Printing a Cleaning
To print a cleaning
Clearing a Document Jam
Clearing a Printing Paper Jam
User’s Guide English
Okifax 5780/5980
1414 FAX
Normal Display in Standby Mode
Error Messages
Display Panel Messages
Document JAM Confirm and Stop
For Printer Alarm
Printer Alarm Refer to User Guide
Resetting the Image Drum Counter
Accessing the Print/Scan Counters
Counters
Problem
List of Problems
Your machine does not answer the phone or receive faxes
Solution
Problem
Your documents jam
Display shows a communication error
You keep getting reports you do not want
Image received on your machine was very poor
Your machine does not answer the phone or receive faxes
Your machine will not poll a remote fax machine
Your received faxes sometimes look distorted
Your machine receives faxes, but doesn’t print them
United States and Canada
Shipping Your Machine
Latin America
Dialing
Specifications
Memory
General
Consumables
Scanning
Paper Handling
Physical Dimensions
Electrical Environmental
Index
Symbols
132
No response when keys are
Earth
FCC
Page
Page
Normal
Page
PBX
Resolution Key Unique Key 31, 35, 85
Printing the Relay Fax
198 Code
Scanning Restrict Access Service Function Settings 184
235 Speed
TEL
TSI/CSI