User’s Guide
Web Site
Contents
Selecting Functions and Settings
Programming Speed Dial Numbers
Sending a Fax to Multiple Locations 115
Customizing Features and Operations 173
Reports 185
Options and Accessories 211
Index 240
Help and Helpful Hints
Help Key
Where is the Help Key?
What Does Help Do?
Help List
Function List
Saving Money
Delayed Transmission
Relay Faxing
Control Access to Your Machine
Dual Access
Saving Time
Help Button
Speed Dial Numbers
Helpful Hints
Send a Fax and Save the Number
Recording Addresses and Passwords
Quick Message Confirmation Report
Configuration Report
References
Help and Function Lists Press Help and these lists print
Telephone Directory
Introduction
Oki Data Web Site
Features
· 72-hour battery backup
· Advanced memory transmission/reception features
· Dual Access
· Automatic answering mode detection
· Security Features
· Closed network
· Large Paper Capacity
· Fax forwarding
Getting to Know Your Machine
Components
Display Panel
One-Touch Keypad
Power Switch
Settings and operations and navigating through
Manual Paper Feeder Tray
Fold out for manual paper feed bypass paper tray
Document Tray
Document Tray Extension
AC Power Cord Socket
Line Jack
Back Cover
IEEE-1284 Parallel Port
Image Drum Unit
LED Printhead
Toner Cartridge
Control Panel Keys and Indicators
Shift Down Key Use this key to
Alarm Indicator
Enter Key Use this key to
Resolution Key Photo, Ex.fine, Fine, STD indicator lights
Type of Original Key Dark, Normal, Light indicator lights
Help Key
Clear Key
Redial Key
Hook Key
Speed Dial/Search Key
Mail Key
One-Touch Keypad Latch to Second Panel Model
Stop Key
One-Touch Labels
Using One-Touch Keys for Search
Using One-Touch Keys for Dialing
Using One-Touch Keys for Programming
One-Touch Keypad
Alphabet Keys One-Touch keys #1-27, except #20
Unique Key One-Touch key #20
Del Key One-Touch key #30
Caps Key One-Touch key #31
Pause Key One-Touch key #40
Plus Key One-Touch key #39
Other
Accessing
One-Touch Keys, Second Panel
Signal Tones
Installation
Safety
Installation Hints
Operation and Maintenance
Toner Cartridge and Image Drum Handling
Getting Started
Where to Install Your Fax Machine
Emergency First Aid
Power cord Telephone line cord Document Stacker
Unpacking
Setting Up Your Fax Machine
User’s Guide English
Installing the Toner Cartridge
Stops Cover is firmly closed
Connecting to the Telephone Line
Attaching the Document Stacker
Handset
Connecting Optional External Devices
Telephone
Answering Machine
Connecting Power
Answering Machine and Telephone
Loading Paper
Okifax 5780/5980
Selecting Functions and Settings
Navigating the Function Menu
Menu Structure Function Options Settings
Primary Menu Functions
Using the Help Key
Setting Features
Step Access
Speed Access
Using Step Access
Example
Using Speed Access
Press Menu/Exit
Speed Access Numbers
Speed Access Numbers by Type
Clock Adjustment
ID/Password Programming
Machine Settings
Dial Options Incoming Options
Report Options
89 EX.FINE Mode
LAN Options for Internet Fax
Setting the Date and Time
Setting Basic Features
Setting the Language
Setting Your Fax Machine’s ID
Setting the TSI/CSI
Setting the Sender ID
Sender ID
Procedure
Setting the Answering Mode
List of Modes
Manual Receive Mode TEL
Auto Receive Mode FAX
Telephone/Fax Mode T/F
Telephone Answering Device Mode TAD
Memory Reception Mode MEM
Forwarding Mode FWD
PC Fax Mode PC
Dial and Incoming Call Parameter Settings
Setting Dial and Incoming Call Parameters
Dial Parameter Settings
Redial Tries
Auto Start
Dial Tone Detect
Busy Tone Detect
Tone/Pulse MF/DP
Tone MF Duration
PBX Line
FLASH/EARTH/NORMAL
Incoming Ring
Incoming Call Parameters
Remote Receive
PC/FAX Switch
Continuous Tone
Monitor Volume
Buzzer Volume
Other Basic Parameters
User Language
Paper-Size Setting
Relay Print
’ST Paper Size
’ND Paper Size
Backup File TX
Connecting to a PBX
Some countries
Entering a PBX Dial Prefix
Clearing the PBX Dial Prefix
Programming Speed Dial Numbers
Types of Speed Dials
One-Touch Speed Dials
User’s Guide English
Group Faxing
Or 3-Digit Speed Dials
Digit Speed Dial Numbers
Collect Information
Programming Instructions
Name
Primary Telephone Number LOC#
Alternate Telephone Number ALT#
Communications Speed
Echo Protection State
Program the Information
Other Keys
Numeric Keypad
Unique Key
Alphabet Keys #1-27, except #20
Caps Key One-Touch key #31
Unique Key One Touch key #20
Space Key One Touch key #36
See next
One-Touch Speed Dial Numbers are spaces 01 to xx where xx =
Programming a Speed Dial
Press to select Location Program
Digit Speed Dial Numbers are the remaining spaces
Select Communication Speed, press Enter
Using Clear
Clearing a Speed Dial
Document Guidelines
Basic Faxing
General
Single Page Specifications Multiple Page Specifications
Loading Documents
Resolution
Contrast
Procedure
Sending a Fax
Press the Speed Dial/Search key
Using the Numeric Keypad
Using the Search Function
Using An External Telephone
Rejecting Unsolicited Fax Messages
Setting a Closed Network
Closed Network
Power Failures
Power Outage Report
Display Messages
Location
Basic Faxing Situations
Real-Time Dialing
Redialing
Confirming Results
Stopping a Transmission
Receiving Faxes Manually
No Paper Reception
No Toner Reception
When Are Faxes Received to Memory?
Receiving Faxes to Memory
When Are Memory Messages Printed?
Memory Message Limitations
Active Memory Files Report
Printing the Active Memory Files Report
Canceling Messages Stored in Memory
Printing Messages Stored in Memory
Messages in Memory and Power Losses
Power Outage Report
Dual Access
What You Can Do While Making Copies
What You Can Do While Sending a Fax
What You Can Do While Receiving a Fax
Making Copies
To Make Copies
Manual Paper Feeder
If the lever is set for face up, faxing is disabled
Face Up Stacking/Face Down Stacking
Sending a Fax to Multiple Locations
Group vs. Broadcast
Group Fax
Broadcast Fax
What is a Group Fax?
Group Faxing
Programming a Group
Group. Press Enter
Deleting Groups
At Select Locationss. Press Enter
Menu 1GROUP TX Delayed TX Delayed Batch TX
Sending a Fax to a Group
Finding a Group Scrolling
By Name
Press the Speed Dial Search key
By Number
Finding a Group Name
Group Directory Report
Using Speed Dial/Search
Enter 1-ST Char
What is a Broadcast Fax?
Broadcasting
Sending a Broadcast Fax
Deleting a Location from a Broadcast Fax
Advanced Operations
Delayed Fax vs. Delayed Batch
Keys 31 through
Delayed Faxing
What is Delayed Faxing?
Sending a Delayed Fax
Delayed TX shows Select Locations on the display
Canceling Delayed Transmissions
Display shows Communication Cancel
Delayed Batch Transmission
Program the Delayed Batch Destination Number
Setting the Batch TX Time Function
Press toselectDelayed Batch TX. Press Enter
Load the documents
Press Menu/Exit key to enter the menu
Enter the Speed Dial number of the desired location
Canceling Delayed Batch Transmissions
Display shows Cancel Communication
Priority Transmission
Sending a Priority TX
Confidential Faxes
Programming Personal Confidential Mailboxes
Creating a Personal Confidential Mailbox
Changing a Password
To change a password
To close a mailbox
Closing a Mailbox
At Close Box?, press Enter
Sending Confidential Faxes
To send a confidential fax
Receiving Confidential Faxes
Printing Confidential Faxes
Knowing You’ve Received a Confidential Fax
Confidential Reception Report
When Box No. =XX Conf Printing displays, press Stop
Deleting Confidential Faxes
Call Forwarding
Set a Forwarding Number
Clear Forwarding Mode
Set the Auto Answer Mode to FWD
Press to select Fax Auto Receive Mode
Forward on Paper/Toner Error
Setting a Paper/Toner Error Forwarding Number
Activate Backup File TX /Set the Password
Backup File TX
General Information
Program Backup Recipient
Relay Faxing
Using Your Machine as a Relay Initiating Station
Relay Password
Relay Group Numbers
Relay Key Station Hub
Contact Number for Relay Broadcast Report
Programming the Relay Report Number
Relay Broadcast Report
Initiating a Relay Broadcast
Using Your Machine as a Relay Key Station Hub
Okifax 5980 only
Program the Destination Numbers
Create the Destination Groups
Create the Relay Broadcast Mailbox includes Relay Password
Speed Dial Key Information
Relay Entry Report
Status of Relay Broadcast Report
Printing the Relay Fax at the Hub
Okifax 5780/5980
Feeder Document Tray Polling
Explanation of Polling Transmission Types
Memory Polling
Memory Polling Bulletin
To set document tray polling
Feeder Document Tray Polling
Display shows Waiting to be Polled
Setting Memory Polling
Memory Polling
Memory Polling Bulletin
Create a Polling Mailbox
Press Enter to select Bulletin Poll Box
Set Bulletin Polling
Bulletin Msg. in Mem displays
Printing Polling Documents in Memory
User’s Guide English
Cancelling Polled Faxes in Memory
Display shows Memory Poll Cancel?
Printing Faxes Polled into Memory
Press toselectPrint Memory Poll. PressEnter
Identifying Current Settings
Customizing Features and Operations
Printing a Configuration Report
Changing Operation Functions
Changing Operation Functions
Enter
List of Operation Functions
Transmission TX Mode Default
Remote Diagnosis
Memory Full Save
Instant Dial
Set to on
Set to OFF
ECM Function
Department Code
Sender ID
Pulse Make Ratio
Pulse Dial Rate
Pulse Dial Type
CNG Count
Timer Prg
Ring Response
Setting Distinctive Ring
Distinctive Ring
Memory Password
Setting a Memory Password
Cancelling a Registered Password
Invalid Password displays
Department Code
To set a Department Code
To cancel a Department Code
To use a Department Code
Service Function Settings
Long Document Scanning/Transmission
Time/Date Print
TSI Print
Reports
Understanding Reports
Printing Reports
Printing a Message Confirmation Report
Printed from the Menu
List of Reports
Automatically Generated
Activity Report
Printing the Activity Report
Active Memory Files Report
Printing the Active Memory Files Report
Broadcast Confirmation Report
Printing the Broadcast Confirmation Report
Telephone Directory
Printing the Telephone Directory
Group Directory Report
Printing the Group Directory
Configuration Report
Printing the Configuration Report
Help
Printing the Function List
Report Print
Box Information
Personal Box List
Printing the Personal Box List
Relay Entry Report
Printing the Relay Entry Report
Message Confirmation Report
Printing the Message Confirmation Report
Message Confirmation Report Options
MCF Single-Loc
MCF Multi-Loc
Image in MCF
Broadcast Entry Report
Power Outage Report
Confidential Reception Report
Codes Used in Reports
Result Codes
Communication Codes
Rjam
Maintenance
Cleaning the Scanner Path
Replacing the Toner Cartridge
Toner Yield
Okifax 5780/5980
User’s Guide English
Okifax 5780/5980
Replacing the Image Drum
Image Drum Yield
Image Drum Replacement Procedure
User’s Guide English
Resetting the Drum Counter
To reset the image drum counter
Options and Accessories
Obtaining
Part Numbers
General Information
Problem Solving
Internet Support
Cleaning page process
Printing a Cleaning
To print a cleaning
Clearing a Document Jam
Clearing a Printing Paper Jam
User’s Guide English
Okifax 5780/5980
Normal Display in Standby Mode
Error Messages
Display Panel Messages
1414 FAX
Document JAM Confirm and Stop
Printer Alarm Refer to User Guide
For Printer Alarm
Resetting the Image Drum Counter
Accessing the Print/Scan Counters
Counters
List of Problems
Problem
Your machine does not answer the phone or receive faxes
Problem
Solution
Your documents jam
Display shows a communication error
You keep getting reports you do not want
Image received on your machine was very poor
Your machine does not answer the phone or receive faxes
Your machine will not poll a remote fax machine
Your received faxes sometimes look distorted
Your machine receives faxes, but doesn’t print them
United States and Canada
Shipping Your Machine
Latin America
Specifications
Dialing
General
Memory
Scanning
Consumables
Physical Dimensions
Paper Handling
Electrical Environmental
Symbols
Index
132
No response when keys are
Earth
FCC
Page
Page
Normal
Page
PBX
Resolution Key Unique Key 31, 35, 85
Printing the Relay Fax
198 Code
Scanning Restrict Access Service Function Settings 184
235 Speed
TEL
TSI/CSI