User’s Guide
Web Site
Contents
Selecting Functions and Settings
Programming Speed Dial Numbers
Sending a Fax to Multiple Locations 115
Customizing Features and Operations 173
Reports 185
Options and Accessories 211
Index 240
Help and Helpful Hints
Where is the Help Key?
Help Key
What Does Help Do?
Function List
Help List
Delayed Transmission
Saving Money
Relay Faxing
Control Access to Your Machine
Saving Time
Dual Access
Help Button
Speed Dial Numbers
Send a Fax and Save the Number
Helpful Hints
Quick Message Confirmation Report
Recording Addresses and Passwords
References
Configuration Report
Help and Function Lists Press Help and these lists print
Telephone Directory
Oki Data Web Site
Introduction
Features
· Advanced memory transmission/reception features
· 72-hour battery backup
· Dual Access
· Automatic answering mode detection
· Closed network
· Security Features
· Large Paper Capacity
· Fax forwarding
Components
Getting to Know Your Machine
Display Panel
One-Touch Keypad
Settings and operations and navigating through
Power Switch
Manual Paper Feeder Tray
Fold out for manual paper feed bypass paper tray
Document Tray Extension
Document Tray
Line Jack
AC Power Cord Socket
Back Cover
IEEE-1284 Parallel Port
LED Printhead
Image Drum Unit
Toner Cartridge
Control Panel Keys and Indicators
Alarm Indicator
Shift Down Key Use this key to
Enter Key Use this key to
Type of Original Key Dark, Normal, Light indicator lights
Resolution Key Photo, Ex.fine, Fine, STD indicator lights
Help Key
Clear Key
Hook Key
Redial Key
Speed Dial/Search Key
Mail Key
Stop Key
One-Touch Keypad Latch to Second Panel Model
One-Touch Labels
Using One-Touch Keys for Dialing
Using One-Touch Keys for Search
Using One-Touch Keys for Programming
One-Touch Keypad
Unique Key One-Touch key #20
Alphabet Keys One-Touch keys #1-27, except #20
Del Key One-Touch key #30
Caps Key One-Touch key #31
Plus Key One-Touch key #39
Pause Key One-Touch key #40
Other
One-Touch Keys, Second Panel
Accessing
Signal Tones
Installation
Installation Hints
Safety
Toner Cartridge and Image Drum Handling
Operation and Maintenance
Where to Install Your Fax Machine
Getting Started
Emergency First Aid
Unpacking
Power cord Telephone line cord Document Stacker
Setting Up Your Fax Machine
User’s Guide English
Installing the Toner Cartridge
Stops Cover is firmly closed
Attaching the Document Stacker
Connecting to the Telephone Line
Connecting Optional External Devices
Handset
Telephone
Connecting Power
Answering Machine
Answering Machine and Telephone
Loading Paper
Okifax 5780/5980
Selecting Functions and Settings
Menu Structure Function Options Settings
Navigating the Function Menu
Primary Menu Functions
Setting Features
Using the Help Key
Step Access
Speed Access
Using Step Access
Using Speed Access
Example
Press Menu/Exit
Speed Access Numbers by Type
Speed Access Numbers
Clock Adjustment
ID/Password Programming
Machine Settings
Report Options
Dial Options Incoming Options
LAN Options for Internet Fax
89 EX.FINE Mode
Setting Basic Features
Setting the Date and Time
Setting the Language
Setting the TSI/CSI
Setting Your Fax Machine’s ID
Setting the Sender ID
Sender ID
Setting the Answering Mode
Procedure
List of Modes
Auto Receive Mode FAX
Manual Receive Mode TEL
Telephone/Fax Mode T/F
Memory Reception Mode MEM
Telephone Answering Device Mode TAD
PC Fax Mode PC
Forwarding Mode FWD
Setting Dial and Incoming Call Parameters
Dial and Incoming Call Parameter Settings
Dial Parameter Settings
Redial Tries
Dial Tone Detect
Auto Start
Busy Tone Detect
Tone/Pulse MF/DP
PBX Line
Tone MF Duration
FLASH/EARTH/NORMAL
Incoming Call Parameters
Incoming Ring
Remote Receive
Continuous Tone
PC/FAX Switch
Buzzer Volume
Monitor Volume
Other Basic Parameters
User Language
Relay Print
Paper-Size Setting
’ST Paper Size
’ND Paper Size
Backup File TX
Some countries
Connecting to a PBX
Clearing the PBX Dial Prefix
Entering a PBX Dial Prefix
Types of Speed Dials
Programming Speed Dial Numbers
One-Touch Speed Dials
User’s Guide English
Or 3-Digit Speed Dials
Group Faxing
Digit Speed Dial Numbers
Programming Instructions
Collect Information
Name
Alternate Telephone Number ALT#
Primary Telephone Number LOC#
Communications Speed
Echo Protection State
Other Keys
Program the Information
Numeric Keypad
Unique Key
Caps Key One-Touch key #31
Alphabet Keys #1-27, except #20
Unique Key One Touch key #20
Space Key One Touch key #36
See next
Programming a Speed Dial
One-Touch Speed Dial Numbers are spaces 01 to xx where xx =
Press to select Location Program
Digit Speed Dial Numbers are the remaining spaces
Select Communication Speed, press Enter
Clearing a Speed Dial
Using Clear
Basic Faxing
Document Guidelines
General
Single Page Specifications Multiple Page Specifications
Loading Documents
Contrast
Resolution
Sending a Fax
Procedure
Press the Speed Dial/Search key
Using the Search Function
Using the Numeric Keypad
Using An External Telephone
Setting a Closed Network
Rejecting Unsolicited Fax Messages
Closed Network
Power Outage Report
Power Failures
Location
Display Messages
Real-Time Dialing
Basic Faxing Situations
Redialing
Confirming Results
Receiving Faxes Manually
Stopping a Transmission
No Toner Reception
No Paper Reception
Receiving Faxes to Memory
When Are Faxes Received to Memory?
Memory Message Limitations
When Are Memory Messages Printed?
Printing the Active Memory Files Report
Active Memory Files Report
Printing Messages Stored in Memory
Canceling Messages Stored in Memory
Power Outage Report
Messages in Memory and Power Losses
What You Can Do While Making Copies
Dual Access
What You Can Do While Sending a Fax
What You Can Do While Receiving a Fax
To Make Copies
Making Copies
Manual Paper Feeder
Face Up Stacking/Face Down Stacking
If the lever is set for face up, faxing is disabled
Group vs. Broadcast
Sending a Fax to Multiple Locations
Broadcast Fax
Group Fax
Group Faxing
What is a Group Fax?
Group. Press Enter
Programming a Group
At Select Locationss. Press Enter
Deleting Groups
Sending a Fax to a Group
Menu 1GROUP TX Delayed TX Delayed Batch TX
By Name
Finding a Group Scrolling
Press the Speed Dial Search key
By Number
Group Directory Report
Finding a Group Name
Enter 1-ST Char
Using Speed Dial/Search
Broadcasting
What is a Broadcast Fax?
Sending a Broadcast Fax
Deleting a Location from a Broadcast Fax
Advanced Operations
Keys 31 through
Delayed Fax vs. Delayed Batch
What is Delayed Faxing?
Delayed Faxing
Delayed TX shows Select Locations on the display
Sending a Delayed Fax
Display shows Communication Cancel
Canceling Delayed Transmissions
Program the Delayed Batch Destination Number
Delayed Batch Transmission
Setting the Batch TX Time Function
Load the documents
Press toselectDelayed Batch TX. Press Enter
Press Menu/Exit key to enter the menu
Enter the Speed Dial number of the desired location
Display shows Cancel Communication
Canceling Delayed Batch Transmissions
Sending a Priority TX
Priority Transmission
Confidential Faxes
Programming Personal Confidential Mailboxes
Creating a Personal Confidential Mailbox
To change a password
Changing a Password
Closing a Mailbox
To close a mailbox
At Close Box?, press Enter
To send a confidential fax
Sending Confidential Faxes
Receiving Confidential Faxes
Knowing You’ve Received a Confidential Fax
Printing Confidential Faxes
Confidential Reception Report
Deleting Confidential Faxes
When Box No. =XX Conf Printing displays, press Stop
Set a Forwarding Number
Call Forwarding
Set the Auto Answer Mode to FWD
Clear Forwarding Mode
Press to select Fax Auto Receive Mode
Setting a Paper/Toner Error Forwarding Number
Forward on Paper/Toner Error
Backup File TX
Activate Backup File TX /Set the Password
General Information
Program Backup Recipient
Relay Faxing
Relay Password
Using Your Machine as a Relay Initiating Station
Relay Group Numbers
Relay Key Station Hub
Programming the Relay Report Number
Contact Number for Relay Broadcast Report
Relay Broadcast Report
Initiating a Relay Broadcast
Okifax 5980 only
Using Your Machine as a Relay Key Station Hub
Create the Destination Groups
Program the Destination Numbers
Create the Relay Broadcast Mailbox includes Relay Password
Relay Entry Report
Speed Dial Key Information
Status of Relay Broadcast Report
Printing the Relay Fax at the Hub
Okifax 5780/5980
Explanation of Polling Transmission Types
Feeder Document Tray Polling
Memory Polling
Memory Polling Bulletin
Feeder Document Tray Polling
To set document tray polling
Display shows Waiting to be Polled
Memory Polling
Setting Memory Polling
Memory Polling Bulletin
Create a Polling Mailbox
Set Bulletin Polling
Press Enter to select Bulletin Poll Box
Bulletin Msg. in Mem displays
Printing Polling Documents in Memory
User’s Guide English
Display shows Memory Poll Cancel?
Cancelling Polled Faxes in Memory
Printing Faxes Polled into Memory
Press toselectPrint Memory Poll. PressEnter
Customizing Features and Operations
Identifying Current Settings
Printing a Configuration Report
Changing Operation Functions
Changing Operation Functions
Enter
Transmission TX Mode Default
List of Operation Functions
Remote Diagnosis
Instant Dial
Memory Full Save
Set to on
Set to OFF
Department Code
ECM Function
Sender ID
Pulse Dial Rate
Pulse Make Ratio
Pulse Dial Type
Timer Prg
CNG Count
Ring Response
Distinctive Ring
Setting Distinctive Ring
Setting a Memory Password
Memory Password
Cancelling a Registered Password
Invalid Password displays
Department Code
To cancel a Department Code
To set a Department Code
To use a Department Code
Long Document Scanning/Transmission
Service Function Settings
Time/Date Print
TSI Print
Understanding Reports
Reports
Printing Reports
Printing a Message Confirmation Report
List of Reports
Printed from the Menu
Automatically Generated
Printing the Activity Report
Activity Report
Printing the Active Memory Files Report
Active Memory Files Report
Printing the Broadcast Confirmation Report
Broadcast Confirmation Report
Printing the Telephone Directory
Telephone Directory
Printing the Group Directory
Group Directory Report
Printing the Configuration Report
Configuration Report
Printing the Function List
Help
Report Print
Box Information
Printing the Personal Box List
Personal Box List
Printing the Relay Entry Report
Relay Entry Report
Printing the Message Confirmation Report
Message Confirmation Report
MCF Single-Loc
Message Confirmation Report Options
MCF Multi-Loc
Image in MCF
Power Outage Report
Broadcast Entry Report
Confidential Reception Report
Result Codes
Codes Used in Reports
Rjam
Communication Codes
Cleaning the Scanner Path
Maintenance
Toner Yield
Replacing the Toner Cartridge
Okifax 5780/5980
User’s Guide English
Okifax 5780/5980
Image Drum Yield
Replacing the Image Drum
Image Drum Replacement Procedure
User’s Guide English
To reset the image drum counter
Resetting the Drum Counter
Obtaining
Options and Accessories
Part Numbers
Problem Solving
General Information
Internet Support
Printing a Cleaning
Cleaning page process
To print a cleaning
Clearing a Document Jam
Clearing a Printing Paper Jam
User’s Guide English
Okifax 5780/5980
Error Messages
Normal Display in Standby Mode
Display Panel Messages
1414 FAX
Document JAM Confirm and Stop
For Printer Alarm
Printer Alarm Refer to User Guide
Accessing the Print/Scan Counters
Resetting the Image Drum Counter
Counters
Problem
List of Problems
Your machine does not answer the phone or receive faxes
Solution
Problem
Your documents jam
Display shows a communication error
You keep getting reports you do not want
Image received on your machine was very poor
Your machine does not answer the phone or receive faxes
Your machine will not poll a remote fax machine
Your received faxes sometimes look distorted
Your machine receives faxes, but doesn’t print them
Shipping Your Machine
United States and Canada
Latin America
Dialing
Specifications
Memory
General
Consumables
Scanning
Paper Handling
Physical Dimensions
Electrical Environmental
Index
Symbols
132
No response when keys are
Earth
FCC
Page
Page
Normal
Page
PBX
Resolution Key Unique Key 31, 35, 85
Printing the Relay Fax
198 Code
Scanning Restrict Access Service Function Settings 184
235 Speed
TEL
TSI/CSI