User’s Guide
 Web Site
 Contents
 Selecting Functions and Settings
 Programming Speed Dial Numbers
 Sending a Fax to Multiple Locations 115
 Customizing Features and Operations 173
 Reports 185
 Options and Accessories 211
 Index 240
 Help and Helpful Hints
 What Does Help Do?
Where is the Help Key?
Help Key
 Function List
Help List
 Relay Faxing
Delayed Transmission
Saving Money
 Control Access to Your Machine
 Speed Dial Numbers
Dual Access
Saving Time
Help Button
 Send a Fax and Save the Number
Helpful Hints
 Quick Message Confirmation Report
Recording Addresses and Passwords
 Telephone Directory
Configuration Report
References
Help and Function Lists Press Help and these lists print
 Oki Data Web Site
Introduction
 Features
 · Automatic answering mode detection
· 72-hour battery backup
· Advanced memory transmission/reception features
· Dual Access
 · Fax forwarding
· Security Features
· Closed network
· Large Paper Capacity
 One-Touch Keypad
Getting to Know Your Machine
Components
Display Panel
 Fold out for manual paper feed bypass paper tray
Power Switch
Settings and operations and navigating through
Manual Paper Feeder Tray
 Document Tray Extension
Document Tray
 IEEE-1284 Parallel Port
AC Power Cord Socket
Line Jack
Back Cover
 Toner Cartridge
LED Printhead
Image Drum Unit
 Control Panel Keys and Indicators
 Enter Key Use this key to
Alarm Indicator
Shift Down  Key Use this key to
 Clear Key
Resolution Key Photo, Ex.fine, Fine, STD indicator lights
Type of Original Key Dark, Normal, Light indicator lights
Help Key
 Mail Key
Redial Key
Hook Key
Speed Dial/Search Key
 One-Touch Labels
Stop Key
One-Touch Keypad Latch to Second Panel Model
 One-Touch Keypad
Using One-Touch Keys for Search
Using One-Touch Keys for Dialing
Using One-Touch Keys for Programming
 Caps Key One-Touch key #31
Alphabet Keys One-Touch keys #1-27, except #20
Unique Key One-Touch key #20
Del Key One-Touch key #30
 Other
Plus Key One-Touch key #39
Pause Key One-Touch key #40
 One-Touch Keys, Second Panel
Accessing
 Signal Tones
 Installation
 Installation Hints
Safety
 Toner Cartridge and Image Drum Handling
Operation and Maintenance
 Emergency First Aid
Where to Install Your Fax Machine
Getting Started
 Unpacking
Power cord Telephone line cord Document Stacker
 Setting Up Your Fax Machine
 User’s Guide English
 Installing the Toner Cartridge
 Stops Cover is firmly closed
 Attaching the Document Stacker
Connecting to the Telephone Line
 Telephone
Connecting Optional External Devices
Handset
 Answering Machine and Telephone
Connecting Power
Answering Machine
 Loading Paper
 Okifax 5780/5980
 Selecting Functions and Settings
 Primary Menu Functions
Menu Structure Function Options Settings
Navigating the Function Menu
 Speed Access
Using the Help Key
Setting Features
Step Access
 Using Step Access
 Press Menu/Exit
Using Speed Access
Example
 ID/Password Programming
Speed Access Numbers
Speed Access Numbers by Type
Clock Adjustment
 Machine Settings
 Report Options
Dial Options Incoming Options
 LAN Options for Internet Fax
89 EX.FINE Mode
 Setting the Language
Setting Basic Features
Setting the Date and Time
 Sender ID
Setting Your Fax Machine’s ID
Setting the TSI/CSI
Setting the Sender ID
 List of Modes
Setting the Answering Mode
Procedure
 Telephone/Fax Mode T/F
Auto Receive Mode FAX
Manual Receive Mode TEL
 Memory Reception Mode MEM
Telephone Answering Device Mode TAD
 PC Fax Mode PC
Forwarding Mode FWD
 Redial Tries
Dial and Incoming Call Parameter Settings
Setting Dial and Incoming Call Parameters
Dial Parameter Settings
 Tone/Pulse MF/DP
Auto Start
Dial Tone Detect
Busy Tone Detect
 PBX Line
Tone MF Duration
 FLASH/EARTH/NORMAL
 Remote Receive
Incoming Call Parameters
Incoming Ring
 Continuous Tone
PC/FAX Switch
 User Language
Monitor Volume
Buzzer Volume
Other Basic Parameters
 ’ND Paper Size
Paper-Size Setting
Relay Print
’ST Paper Size
 Backup File TX
 Some countries
Connecting to a PBX
 Clearing the PBX Dial Prefix
Entering a PBX Dial Prefix
 Types of Speed Dials
Programming Speed Dial Numbers
 One-Touch Speed Dials
 User’s Guide English
 Digit Speed Dial Numbers
Or 3-Digit Speed Dials
Group Faxing
 Name
Programming Instructions
Collect Information
 Echo Protection State
Primary Telephone Number LOC#
Alternate Telephone Number ALT#
Communications Speed
 Unique Key
Program the Information
Other Keys
Numeric Keypad
 Space Key One Touch key #36
Alphabet Keys #1-27, except #20
Caps Key One-Touch key #31
Unique Key One Touch key #20
 See next
 Digit Speed Dial Numbers are the remaining spaces
One-Touch Speed Dial Numbers are spaces 01 to xx where xx =
Programming a Speed Dial
Press  to select Location Program
 Select Communication Speed, press Enter
 Clearing a Speed Dial
Using Clear
 General
Basic Faxing
Document Guidelines
 Single Page Specifications Multiple Page Specifications
 Loading Documents
 Contrast
Resolution
 Sending a Fax
Procedure
 Press the Speed Dial/Search key
 Using An External Telephone
Using the Search Function
Using the Numeric Keypad
 Closed Network
Setting a Closed Network
Rejecting Unsolicited Fax Messages
 Power Outage Report
Power Failures
 Location
Display Messages
 Confirming Results
Basic Faxing Situations
Real-Time Dialing
Redialing
 Receiving Faxes Manually
Stopping a Transmission
 No Toner Reception
No Paper Reception
 Receiving Faxes to Memory
When Are Faxes Received to Memory?
 Memory Message Limitations
When Are Memory Messages Printed?
 Printing the Active Memory Files Report
Active Memory Files Report
 Printing Messages Stored in Memory
Canceling Messages Stored in Memory
 Power Outage Report
Messages in Memory and Power Losses
 What You Can Do While Making Copies
Dual Access
 What You Can Do While Sending a Fax
 What You Can Do While Receiving a Fax
 To Make Copies
Making Copies
 Manual Paper Feeder
 Face Up Stacking/Face Down Stacking
If the lever is set for face up, faxing is disabled
 Group vs. Broadcast
Sending a Fax to Multiple Locations
 Broadcast Fax
Group Fax
 Group Faxing
What is a Group Fax?
 Group. Press Enter
Programming a Group
 At Select Locationss. Press Enter
Deleting Groups
 Sending a Fax to a Group
Menu 1GROUP TX Delayed TX Delayed Batch TX
 By Number
Finding a Group Scrolling
By Name
Press the Speed Dial Search key
 Group Directory Report
Finding a Group Name
 Enter 1-ST Char
Using Speed Dial/Search
 Broadcasting
What is a Broadcast Fax?
 Sending a Broadcast Fax
 Deleting a Location from a Broadcast Fax
 Advanced Operations
 Keys 31 through
Delayed Fax vs. Delayed Batch
 What is Delayed Faxing?
Delayed Faxing
 Delayed TX shows Select Locations on the display
Sending a Delayed Fax
 Display shows Communication Cancel
Canceling Delayed Transmissions
 Program the Delayed Batch Destination Number
Delayed Batch Transmission
 Setting the Batch TX Time Function
 Enter the Speed Dial number of the desired location
Press toselectDelayed Batch TX. Press Enter
Load the documents
Press Menu/Exit key to enter the menu
 Display shows Cancel Communication
Canceling Delayed Batch Transmissions
 Sending a Priority TX
Priority Transmission
 Confidential Faxes
 Programming Personal Confidential Mailboxes
 Creating a Personal Confidential Mailbox
 To change a password
Changing a Password
 At Close Box?, press Enter
Closing a Mailbox
To close a mailbox
 To send a confidential fax
Sending Confidential Faxes
 Receiving Confidential Faxes
 Confidential Reception Report
Knowing You’ve Received a Confidential Fax
Printing Confidential Faxes
 Deleting Confidential Faxes
When Box No. =XX Conf Printing displays, press Stop
 Set a Forwarding Number
Call Forwarding
 Press  to select Fax Auto Receive Mode
Set the Auto Answer Mode to FWD
Clear Forwarding Mode
 Setting a Paper/Toner Error Forwarding Number
Forward on Paper/Toner Error
 General Information
Backup File TX
Activate Backup File TX /Set the Password
 Program Backup Recipient
 Relay Faxing
 Relay Key Station Hub
Using Your Machine as a Relay Initiating Station
Relay Password
Relay Group Numbers
 Programming the Relay Report Number
Contact Number for Relay Broadcast Report
 Relay Broadcast Report
 Initiating a Relay Broadcast
 Okifax 5980 only
Using Your Machine as a Relay Key Station Hub
 Create the Destination Groups
Program the Destination Numbers
 Create the Relay Broadcast Mailbox includes Relay Password
 Relay Entry Report
Speed Dial Key Information
 Status of Relay Broadcast Report
 Printing the Relay Fax at the Hub
 Okifax 5780/5980
 Memory Polling
Explanation of Polling Transmission Types
Feeder Document Tray Polling
 Memory Polling Bulletin
 Display shows Waiting to be Polled
Feeder Document Tray Polling
To set document tray polling
 Memory Polling
Setting Memory Polling
 Memory Polling Bulletin
 Create a Polling Mailbox
 Bulletin Msg. in Mem displays
Set Bulletin Polling
Press Enter to select Bulletin Poll Box
 Printing Polling Documents in Memory
 User’s Guide English
 Press toselectPrint Memory Poll. PressEnter
Cancelling Polled Faxes in Memory
Display shows Memory Poll Cancel?
Printing Faxes Polled into Memory
 Printing a Configuration Report
Customizing Features and Operations
Identifying Current Settings
 Enter
Changing Operation Functions
Changing Operation Functions
 Remote Diagnosis
Transmission TX Mode Default
List of Operation Functions
 Set to OFF
Memory Full Save
Instant Dial
Set to on
 Sender ID
Department Code
ECM Function
 Pulse Dial Type
Pulse Dial Rate
Pulse Make Ratio
 Ring Response
Timer Prg
CNG Count
 Distinctive Ring
Setting Distinctive Ring
 Invalid Password displays
Memory Password
Setting a Memory Password
Cancelling a Registered Password
 Department Code
 To use a Department Code
To cancel a Department Code
To set a Department Code
 TSI Print
Service Function Settings
Long Document Scanning/Transmission
Time/Date Print
 Printing a Message Confirmation Report
Reports
Understanding Reports
Printing Reports
 Automatically Generated
List of Reports
Printed from the Menu
 Printing the Activity Report
Activity Report
 Printing the Active Memory Files Report
Active Memory Files Report
 Printing the Broadcast Confirmation Report
Broadcast Confirmation Report
 Printing the Telephone Directory
Telephone Directory
 Printing the Group Directory
Group Directory Report
 Printing the Configuration Report
Configuration Report
 Report Print
Printing the Function List
Help
 Box Information
 Printing the Personal Box List
Personal Box List
 Printing the Relay Entry Report
Relay Entry Report
 Printing the Message Confirmation Report
Message Confirmation Report
 Image in MCF
Message Confirmation Report Options
MCF Single-Loc
MCF Multi-Loc
 Confidential Reception Report
Power Outage Report
Broadcast Entry Report
 Result Codes
Codes Used in Reports
 Rjam
Communication Codes
 Cleaning the Scanner Path
Maintenance
 Toner Yield
Replacing the Toner Cartridge
 Okifax 5780/5980
 User’s Guide English
 Okifax 5780/5980
 Image Drum Yield
Replacing the Image Drum
 Image Drum Replacement Procedure
 User’s Guide English
 To reset the image drum counter
Resetting the Drum Counter
 Obtaining
Options and Accessories
 Part Numbers
 Internet Support
Problem Solving
General Information
 To print a cleaning
Printing a Cleaning
Cleaning page process
 Clearing a Document Jam
 Clearing a Printing Paper Jam
 User’s Guide English
 Okifax 5780/5980
 1414 FAX
Normal Display in Standby Mode
Error Messages
Display Panel Messages
 Document JAM Confirm and Stop
 For Printer Alarm
Printer Alarm Refer to User Guide
 Counters
Accessing the Print/Scan Counters
Resetting the Image Drum Counter
 Problem
List of Problems
 Your machine does not answer the phone or receive faxes
 Solution
Problem
 Your documents jam
 Display shows a communication error
 You keep getting reports you do not want
 Image received on your machine was very poor
 Your machine does not answer the phone or receive faxes
 Your machine will not poll a remote fax machine
 Your received faxes sometimes look distorted
 Your machine receives faxes, but doesn’t print them
 Latin America
Shipping Your Machine
United States and Canada
 Dialing
Specifications
 Memory
General
 Consumables
Scanning
 Paper Handling
Physical Dimensions
 Electrical Environmental
 Index
Symbols
 132
 No response when keys are
 Earth
 FCC
Page
Page
 Normal
Page
 PBX
 Resolution Key Unique Key 31, 35, 85
 Printing the Relay Fax
 198 Code
 Scanning Restrict Access Service Function Settings 184
 235 Speed
 TEL
 TSI/CSI