Receiving Faxes to Memory | Oki 5780 guide

Receiving Faxes to Memory

When your machine is set to Memory Reception Mode (MEM), it receives data into memory without printing and displays MSG. IN MEMORY.

See “Setting Basic Features, Setting the Answering Mode, Memory Reception Mode.”

You may want to set your machine for memory reception if you receive faxes containing confidential information.

When Are Faxes Received to Memory?

Your machine receives messages into memory if

·you set (program) the machine to receive messages to memory

·the machine runs out of paper

·the machine runs out of toner

104 OKIFAX 5780/5980

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Oki 5780 manual Receiving Faxes to Memory, When Are Faxes Received to Memory?

Contents

User’s Guide Web Site Contents Selecting Functions and Settings Programming Speed Dial Numbers Sending a Fax to Multiple Locations 115 Customizing Features and Operations 173 Reports 185 Options and Accessories 211 Index 240 Help and Helpful Hints What Does Help Do? Where is the Help Key?Help Key Help List Function List Relay Faxing Delayed TransmissionSaving Money Control Access to Your Machine Dual Access Saving TimeHelp Button Speed Dial Numbers Helpful Hints Send a Fax and Save the Number Recording Addresses and Passwords Quick Message Confirmation Report Configuration Report ReferencesHelp and Function Lists Press Help and these lists print Telephone Directory Introduction Oki Data Web Site Features · 72-hour battery backup · Advanced memory transmission/reception features· Dual Access · Automatic answering mode detection · Security Features · Closed network· Large Paper Capacity · Fax forwarding Getting to Know Your Machine ComponentsDisplay Panel One-Touch Keypad Power Switch Settings and operations and navigating throughManual Paper Feeder Tray Fold out for manual paper feed bypass paper tray Document Tray Document Tray Extension AC Power Cord Socket Line JackBack Cover IEEE-1284 Parallel Port Toner Cartridge LED PrintheadImage Drum Unit Control Panel Keys and Indicators Enter Key Use this key to Alarm IndicatorShift Down Key Use this key to Resolution Key Photo, Ex.fine, Fine, STD indicator lights Type of Original Key Dark, Normal, Light indicator lightsHelp Key Clear Key Redial Key Hook KeySpeed Dial/Search Key Mail Key One-Touch Labels Stop KeyOne-Touch Keypad Latch to Second Panel Model Using One-Touch Keys for Search Using One-Touch Keys for DialingUsing One-Touch Keys for Programming One-Touch Keypad Alphabet Keys One-Touch keys #1-27, except #20 Unique Key One-Touch key #20Del Key One-Touch key #30 Caps Key One-Touch key #31 Other Plus Key One-Touch key #39Pause Key One-Touch key #40 Accessing One-Touch Keys, Second Panel Signal Tones Installation Safety Installation Hints Operation and Maintenance Toner Cartridge and Image Drum Handling Emergency First Aid Where to Install Your Fax MachineGetting Started Power cord Telephone line cord Document Stacker Unpacking Setting Up Your Fax Machine User’s Guide English Installing the Toner Cartridge Stops Cover is firmly closed Connecting to the Telephone Line Attaching the Document Stacker Telephone Connecting Optional External DevicesHandset Answering Machine and Telephone Connecting PowerAnswering Machine Loading Paper Okifax 5780/5980 Selecting Functions and Settings Primary Menu Functions Menu Structure Function Options SettingsNavigating the Function Menu Using the Help Key Setting FeaturesStep Access Speed Access Using Step Access Press Menu/Exit Using Speed AccessExample Speed Access Numbers Speed Access Numbers by TypeClock Adjustment ID/Password Programming Machine Settings Dial Options Incoming Options Report Options 89 EX.FINE Mode LAN Options for Internet Fax Setting the Language Setting Basic FeaturesSetting the Date and Time Setting Your Fax Machine’s ID Setting the TSI/CSISetting the Sender ID Sender ID List of Modes Setting the Answering ModeProcedure Telephone/Fax Mode T/F Auto Receive Mode FAXManual Receive Mode TEL Telephone Answering Device Mode TAD Memory Reception Mode MEM Forwarding Mode FWD PC Fax Mode PC Dial and Incoming Call Parameter Settings Setting Dial and Incoming Call ParametersDial Parameter Settings Redial Tries Auto Start Dial Tone DetectBusy Tone Detect Tone/Pulse MF/DP Tone MF Duration PBX Line FLASH/EARTH/NORMAL Remote Receive Incoming Call ParametersIncoming Ring PC/FAX Switch Continuous Tone Monitor Volume Buzzer VolumeOther Basic Parameters User Language Paper-Size Setting Relay Print’ST Paper Size ’ND Paper Size Backup File TX Connecting to a PBX Some countries Entering a PBX Dial Prefix Clearing the PBX Dial Prefix Programming Speed Dial Numbers Types of Speed Dials One-Touch Speed Dials User’s Guide English Digit Speed Dial Numbers Or 3-Digit Speed DialsGroup Faxing Name Programming InstructionsCollect Information Primary Telephone Number LOC# Alternate Telephone Number ALT#Communications Speed Echo Protection State Program the Information Other KeysNumeric Keypad Unique Key Alphabet Keys #1-27, except #20 Caps Key One-Touch key #31Unique Key One Touch key #20 Space Key One Touch key #36 See next One-Touch Speed Dial Numbers are spaces 01 to xx where xx = Programming a Speed DialPress to select Location Program Digit Speed Dial Numbers are the remaining spaces Select Communication Speed, press Enter Using Clear Clearing a Speed Dial General Basic FaxingDocument Guidelines Single Page Specifications Multiple Page Specifications Loading Documents Resolution Contrast Procedure Sending a Fax Press the Speed Dial/Search key Using An External Telephone Using the Search FunctionUsing the Numeric Keypad Closed Network Setting a Closed NetworkRejecting Unsolicited Fax Messages Power Failures Power Outage Report Display Messages Location Basic Faxing Situations Real-Time DialingRedialing Confirming Results Stopping a Transmission Receiving Faxes Manually No Paper Reception No Toner Reception When Are Faxes Received to Memory? Receiving Faxes to Memory When Are Memory Messages Printed? Memory Message Limitations Active Memory Files Report Printing the Active Memory Files Report Canceling Messages Stored in Memory Printing Messages Stored in Memory Messages in Memory and Power Losses Power Outage Report Dual Access What You Can Do While Making Copies What You Can Do While Sending a Fax What You Can Do While Receiving a Fax Making Copies To Make Copies Manual Paper Feeder If the lever is set for face up, faxing is disabled Face Up Stacking/Face Down Stacking Sending a Fax to Multiple Locations Group vs. Broadcast Group Fax Broadcast Fax What is a Group Fax? Group Faxing Programming a Group Group. Press Enter Deleting Groups At Select Locationss. Press Enter Menu 1GROUP TX Delayed TX Delayed Batch TX Sending a Fax to a Group Finding a Group Scrolling By NamePress the Speed Dial Search key By Number Finding a Group Name Group Directory Report Using Speed Dial/Search Enter 1-ST Char What is a Broadcast Fax? Broadcasting Sending a Broadcast Fax Deleting a Location from a Broadcast Fax Advanced Operations Delayed Fax vs. Delayed Batch Keys 31 through Delayed Faxing What is Delayed Faxing? Sending a Delayed Fax Delayed TX shows Select Locations on the display Canceling Delayed Transmissions Display shows Communication Cancel Delayed Batch Transmission Program the Delayed Batch Destination Number Setting the Batch TX Time Function Press toselectDelayed Batch TX. Press Enter Load the documentsPress Menu/Exit key to enter the menu Enter the Speed Dial number of the desired location Canceling Delayed Batch Transmissions Display shows Cancel Communication Priority Transmission Sending a Priority TX Confidential Faxes Programming Personal Confidential Mailboxes Creating a Personal Confidential Mailbox Changing a Password To change a password At Close Box?, press Enter Closing a MailboxTo close a mailbox Sending Confidential Faxes To send a confidential fax Receiving Confidential Faxes Confidential Reception Report Knowing You’ve Received a Confidential FaxPrinting Confidential Faxes When Box No. =XX Conf Printing displays, press Stop Deleting Confidential Faxes Call Forwarding Set a Forwarding Number Press to select Fax Auto Receive Mode Set the Auto Answer Mode to FWDClear Forwarding Mode Forward on Paper/Toner Error Setting a Paper/Toner Error Forwarding Number General Information Backup File TXActivate Backup File TX /Set the Password Program Backup Recipient Relay Faxing Using Your Machine as a Relay Initiating Station Relay PasswordRelay Group Numbers Relay Key Station Hub Contact Number for Relay Broadcast Report Programming the Relay Report Number Relay Broadcast Report Initiating a Relay Broadcast Using Your Machine as a Relay Key Station Hub Okifax 5980 only Program the Destination Numbers Create the Destination Groups Create the Relay Broadcast Mailbox includes Relay Password Speed Dial Key Information Relay Entry Report Status of Relay Broadcast Report Printing the Relay Fax at the Hub Okifax 5780/5980 Memory Polling Explanation of Polling Transmission TypesFeeder Document Tray Polling Memory Polling Bulletin Display shows Waiting to be Polled Feeder Document Tray PollingTo set document tray polling Setting Memory Polling Memory Polling Memory Polling Bulletin Create a Polling Mailbox Bulletin Msg. in Mem displays Set Bulletin PollingPress Enter to select Bulletin Poll Box Printing Polling Documents in Memory User’s Guide English Cancelling Polled Faxes in Memory Display shows Memory Poll Cancel?Printing Faxes Polled into Memory Press toselectPrint Memory Poll. PressEnter Printing a Configuration Report Customizing Features and OperationsIdentifying Current Settings Enter Changing Operation FunctionsChanging Operation Functions Remote Diagnosis Transmission TX Mode DefaultList of Operation Functions Memory Full Save Instant DialSet to on Set to OFF Sender ID Department CodeECM Function Pulse Dial Type Pulse Dial RatePulse Make Ratio Ring Response Timer PrgCNG Count Setting Distinctive Ring Distinctive Ring Memory Password Setting a Memory PasswordCancelling a Registered Password Invalid Password displays Department Code To use a Department Code To cancel a Department CodeTo set a Department Code Service Function Settings Long Document Scanning/TransmissionTime/Date Print TSI Print Reports Understanding ReportsPrinting Reports Printing a Message Confirmation Report Automatically Generated List of ReportsPrinted from the Menu Activity Report Printing the Activity Report Active Memory Files Report Printing the Active Memory Files Report Broadcast Confirmation Report Printing the Broadcast Confirmation Report Telephone Directory Printing the Telephone Directory Group Directory Report Printing the Group Directory Configuration Report Printing the Configuration Report Report Print Printing the Function ListHelp Box Information Personal Box List Printing the Personal Box List Relay Entry Report Printing the Relay Entry Report Message Confirmation Report Printing the Message Confirmation Report Message Confirmation Report Options MCF Single-LocMCF Multi-Loc Image in MCF Confidential Reception Report Power Outage ReportBroadcast Entry Report Codes Used in Reports Result Codes Communication Codes Rjam Maintenance Cleaning the Scanner Path Replacing the Toner Cartridge Toner Yield Okifax 5780/5980 User’s Guide English Okifax 5780/5980 Replacing the Image Drum Image Drum Yield Image Drum Replacement Procedure User’s Guide English Resetting the Drum Counter To reset the image drum counter Options and Accessories Obtaining Part Numbers Internet Support Problem SolvingGeneral Information To print a cleaning Printing a CleaningCleaning page process Clearing a Document Jam Clearing a Printing Paper Jam User’s Guide English Okifax 5780/5980 Normal Display in Standby Mode Error MessagesDisplay Panel Messages 1414 FAX Document JAM Confirm and Stop Printer Alarm Refer to User Guide For Printer Alarm Counters Accessing the Print/Scan CountersResetting the Image Drum Counter List of Problems Problem Your machine does not answer the phone or receive faxes Problem Solution Your documents jam Display shows a communication error You keep getting reports you do not want Image received on your machine was very poor Your machine does not answer the phone or receive faxes Your machine will not poll a remote fax machine Your received faxes sometimes look distorted Your machine receives faxes, but doesn’t print them Latin America Shipping Your MachineUnited States and Canada Specifications Dialing General Memory Scanning Consumables Physical Dimensions Paper Handling Electrical Environmental Symbols Index 132 No response when keys are Earth FCC Page Page Normal Page PBX Resolution Key Unique Key 31, 35, 85 Printing the Relay Fax 198 Code Scanning Restrict Access Service Function Settings 184 235 Speed TEL TSI/CSI