Sending Confidential Faxes, To send a confidential fax | Oki 5780

Sending Confidential Faxes

When a confidential fax is sent, it is received to a personal mailbox (or sub-address number).

The personal mailbox (or sub-address number) is the secured memory of a machine. An address and password are used to access the personal mailbox.

Your machine can send messages to up to 16 designated mailboxes in remote machines.

!You cannot access a mailbox without the address and password.

To send a fax to a mailbox, you must know the address of the mailbox. For your machine, the address is the number (1 to 16) of the mailbox.

To send a confidential fax:

!You must know the address of the confidential mailbox you are sending to.

1Load the document(s).

2Press Menu/Exit to enter the menu.

3Press to select Confidential TX. Press Enter.

4Use the numeric keypad to enter the address of the confidential mailbox (up to 20 characters). Press Enter.

5Use a Speed Dial number or the numeric keypad to enter the desired location.

6Press Start.

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Oki 5780 manual Sending Confidential Faxes, To send a confidential fax

Contents

User’s Guide Web Site Contents Selecting Functions and Settings Programming Speed Dial Numbers Sending a Fax to Multiple Locations 115 Customizing Features and Operations 173 Reports 185 Options and Accessories 211 Index 240 Help and Helpful Hints Help Key Where is the Help Key?What Does Help Do? Help List Function List Saving Money Delayed TransmissionRelay Faxing Control Access to Your Machine Help Button Dual AccessSaving Time Speed Dial Numbers Helpful Hints Send a Fax and Save the Number Recording Addresses and Passwords Quick Message Confirmation Report Help and Function Lists Press Help and these lists print Configuration ReportReferences Telephone Directory Introduction Oki Data Web Site Features · Dual Access · 72-hour battery backup· Advanced memory transmission/reception features · Automatic answering mode detection · Large Paper Capacity · Security Features· Closed network · Fax forwarding Display Panel Getting to Know Your MachineComponents One-Touch Keypad Manual Paper Feeder Tray Power SwitchSettings and operations and navigating through Fold out for manual paper feed bypass paper tray Document Tray Document Tray Extension Back Cover AC Power Cord SocketLine Jack IEEE-1284 Parallel Port Image Drum Unit LED PrintheadToner Cartridge Control Panel Keys and Indicators Shift Down Key Use this key to Alarm IndicatorEnter Key Use this key to Help Key Resolution Key Photo, Ex.fine, Fine, STD indicator lightsType of Original Key Dark, Normal, Light indicator lights Clear Key Speed Dial/Search Key Redial KeyHook Key Mail Key One-Touch Keypad Latch to Second Panel Model Stop KeyOne-Touch Labels Using One-Touch Keys for Programming Using One-Touch Keys for SearchUsing One-Touch Keys for Dialing One-Touch Keypad Del Key One-Touch key #30 Alphabet Keys One-Touch keys #1-27, except #20Unique Key One-Touch key #20 Caps Key One-Touch key #31 Pause Key One-Touch key #40 Plus Key One-Touch key #39Other Accessing One-Touch Keys, Second Panel Signal Tones Installation Safety Installation Hints Operation and Maintenance Toner Cartridge and Image Drum Handling Getting Started Where to Install Your Fax MachineEmergency First Aid Power cord Telephone line cord Document Stacker Unpacking Setting Up Your Fax Machine User’s Guide English Installing the Toner Cartridge Stops Cover is firmly closed Connecting to the Telephone Line Attaching the Document Stacker Handset Connecting Optional External DevicesTelephone Answering Machine Connecting PowerAnswering Machine and Telephone Loading Paper Okifax 5780/5980 Selecting Functions and Settings Navigating the Function Menu Menu Structure Function Options SettingsPrimary Menu Functions Step Access Using the Help KeySetting Features Speed Access Using Step Access Example Using Speed AccessPress Menu/Exit Clock Adjustment Speed Access NumbersSpeed Access Numbers by Type ID/Password Programming Machine Settings Dial Options Incoming Options Report Options 89 EX.FINE Mode LAN Options for Internet Fax Setting the Date and Time Setting Basic FeaturesSetting the Language Setting the Sender ID Setting Your Fax Machine’s IDSetting the TSI/CSI Sender ID Procedure Setting the Answering ModeList of Modes Manual Receive Mode TEL Auto Receive Mode FAXTelephone/Fax Mode T/F Telephone Answering Device Mode TAD Memory Reception Mode MEM Forwarding Mode FWD PC Fax Mode PC Dial Parameter Settings Dial and Incoming Call Parameter SettingsSetting Dial and Incoming Call Parameters Redial Tries Busy Tone Detect Auto StartDial Tone Detect Tone/Pulse MF/DP Tone MF Duration PBX Line FLASH/EARTH/NORMAL Incoming Ring Incoming Call ParametersRemote Receive PC/FAX Switch Continuous Tone Other Basic Parameters Monitor VolumeBuzzer Volume User Language ’ST Paper Size Paper-Size SettingRelay Print ’ND Paper Size Backup File TX Connecting to a PBX Some countries Entering a PBX Dial Prefix Clearing the PBX Dial Prefix Programming Speed Dial Numbers Types of Speed Dials One-Touch Speed Dials User’s Guide English Group Faxing Or 3-Digit Speed DialsDigit Speed Dial Numbers Collect Information Programming InstructionsName Communications Speed Primary Telephone Number LOC#Alternate Telephone Number ALT# Echo Protection State Numeric Keypad Program the InformationOther Keys Unique Key Unique Key One Touch key #20 Alphabet Keys #1-27, except #20Caps Key One-Touch key #31 Space Key One Touch key #36 See next Press to select Location Program One-Touch Speed Dial Numbers are spaces 01 to xx where xx =Programming a Speed Dial Digit Speed Dial Numbers are the remaining spaces Select Communication Speed, press Enter Using Clear Clearing a Speed Dial Document Guidelines Basic FaxingGeneral Single Page Specifications Multiple Page Specifications Loading Documents Resolution Contrast Procedure Sending a Fax Press the Speed Dial/Search key Using the Numeric Keypad Using the Search FunctionUsing An External Telephone Rejecting Unsolicited Fax Messages Setting a Closed NetworkClosed Network Power Failures Power Outage Report Display Messages Location Redialing Basic Faxing SituationsReal-Time Dialing Confirming Results Stopping a Transmission Receiving Faxes Manually No Paper Reception No Toner Reception When Are Faxes Received to Memory? Receiving Faxes to Memory When Are Memory Messages Printed? Memory Message Limitations Active Memory Files Report Printing the Active Memory Files Report Canceling Messages Stored in Memory Printing Messages Stored in Memory Messages in Memory and Power Losses Power Outage Report Dual Access What You Can Do While Making Copies What You Can Do While Sending a Fax What You Can Do While Receiving a Fax Making Copies To Make Copies Manual Paper Feeder If the lever is set for face up, faxing is disabled Face Up Stacking/Face Down Stacking Sending a Fax to Multiple Locations Group vs. Broadcast Group Fax Broadcast Fax What is a Group Fax? Group Faxing Programming a Group Group. Press Enter Deleting Groups At Select Locationss. Press Enter Menu 1GROUP TX Delayed TX Delayed Batch TX Sending a Fax to a Group Press the Speed Dial Search key Finding a Group ScrollingBy Name By Number Finding a Group Name Group Directory Report Using Speed Dial/Search Enter 1-ST Char What is a Broadcast Fax? Broadcasting Sending a Broadcast Fax Deleting a Location from a Broadcast Fax Advanced Operations Delayed Fax vs. Delayed Batch Keys 31 through Delayed Faxing What is Delayed Faxing? Sending a Delayed Fax Delayed TX shows Select Locations on the display Canceling Delayed Transmissions Display shows Communication Cancel Delayed Batch Transmission Program the Delayed Batch Destination Number Setting the Batch TX Time Function Press Menu/Exit key to enter the menu Press toselectDelayed Batch TX. Press EnterLoad the documents Enter the Speed Dial number of the desired location Canceling Delayed Batch Transmissions Display shows Cancel Communication Priority Transmission Sending a Priority TX Confidential Faxes Programming Personal Confidential Mailboxes Creating a Personal Confidential Mailbox Changing a Password To change a password To close a mailbox Closing a MailboxAt Close Box?, press Enter Sending Confidential Faxes To send a confidential fax Receiving Confidential Faxes Printing Confidential Faxes Knowing You’ve Received a Confidential FaxConfidential Reception Report When Box No. =XX Conf Printing displays, press Stop Deleting Confidential Faxes Call Forwarding Set a Forwarding Number Clear Forwarding Mode Set the Auto Answer Mode to FWDPress to select Fax Auto Receive Mode Forward on Paper/Toner Error Setting a Paper/Toner Error Forwarding Number Activate Backup File TX /Set the Password Backup File TXGeneral Information Program Backup Recipient Relay Faxing Relay Group Numbers Using Your Machine as a Relay Initiating StationRelay Password Relay Key Station Hub Contact Number for Relay Broadcast Report Programming the Relay Report Number Relay Broadcast Report Initiating a Relay Broadcast Using Your Machine as a Relay Key Station Hub Okifax 5980 only Program the Destination Numbers Create the Destination Groups Create the Relay Broadcast Mailbox includes Relay Password Speed Dial Key Information Relay Entry Report Status of Relay Broadcast Report Printing the Relay Fax at the Hub Okifax 5780/5980 Feeder Document Tray Polling Explanation of Polling Transmission TypesMemory Polling Memory Polling Bulletin To set document tray polling Feeder Document Tray PollingDisplay shows Waiting to be Polled Setting Memory Polling Memory Polling Memory Polling Bulletin Create a Polling Mailbox Press Enter to select Bulletin Poll Box Set Bulletin PollingBulletin Msg. in Mem displays Printing Polling Documents in Memory User’s Guide English Printing Faxes Polled into Memory Cancelling Polled Faxes in MemoryDisplay shows Memory Poll Cancel? Press toselectPrint Memory Poll. PressEnter Identifying Current Settings Customizing Features and OperationsPrinting a Configuration Report Changing Operation Functions Changing Operation FunctionsEnter List of Operation Functions Transmission TX Mode DefaultRemote Diagnosis Set to on Memory Full SaveInstant Dial Set to OFF ECM Function Department CodeSender ID Pulse Make Ratio Pulse Dial RatePulse Dial Type CNG Count Timer PrgRing Response Setting Distinctive Ring Distinctive Ring Cancelling a Registered Password Memory PasswordSetting a Memory Password Invalid Password displays Department Code To set a Department Code To cancel a Department CodeTo use a Department Code Time/Date Print Service Function SettingsLong Document Scanning/Transmission TSI Print Printing Reports ReportsUnderstanding Reports Printing a Message Confirmation Report Printed from the Menu List of ReportsAutomatically Generated Activity Report Printing the Activity Report Active Memory Files Report Printing the Active Memory Files Report Broadcast Confirmation Report Printing the Broadcast Confirmation Report Telephone Directory Printing the Telephone Directory Group Directory Report Printing the Group Directory Configuration Report Printing the Configuration Report Help Printing the Function ListReport Print Box Information Personal Box List Printing the Personal Box List Relay Entry Report Printing the Relay Entry Report Message Confirmation Report Printing the Message Confirmation Report MCF Multi-Loc Message Confirmation Report OptionsMCF Single-Loc Image in MCF Broadcast Entry Report Power Outage ReportConfidential Reception Report Codes Used in Reports Result Codes Communication Codes Rjam Maintenance Cleaning the Scanner Path Replacing the Toner Cartridge Toner Yield Okifax 5780/5980 User’s Guide English Okifax 5780/5980 Replacing the Image Drum Image Drum Yield Image Drum Replacement Procedure User’s Guide English Resetting the Drum Counter To reset the image drum counter Options and Accessories Obtaining Part Numbers General Information Problem SolvingInternet Support Cleaning page process Printing a CleaningTo print a cleaning Clearing a Document Jam Clearing a Printing Paper Jam User’s Guide English Okifax 5780/5980 Display Panel Messages Normal Display in Standby ModeError Messages 1414 FAX Document JAM Confirm and Stop Printer Alarm Refer to User Guide For Printer Alarm Resetting the Image Drum Counter Accessing the Print/Scan CountersCounters List of Problems Problem Your machine does not answer the phone or receive faxes Problem Solution Your documents jam Display shows a communication error You keep getting reports you do not want Image received on your machine was very poor Your machine does not answer the phone or receive faxes Your machine will not poll a remote fax machine Your received faxes sometimes look distorted Your machine receives faxes, but doesn’t print them United States and Canada Shipping Your MachineLatin America Specifications Dialing General Memory Scanning Consumables Physical Dimensions Paper Handling Electrical Environmental Symbols Index 132 No response when keys are Earth FCC Page Page Normal Page PBX Resolution Key Unique Key 31, 35, 85 Printing the Relay Fax 198 Code Scanning Restrict Access Service Function Settings 184 235 Speed TEL TSI/CSI