SAVING A DOCUMENT IMAGE FILE

Filing

When printing or transmitting a document in copy mode, printer mode, or image send mode, "FILE" can be selected to save an image of the document to the main folder or a previously created custom folder. The image can be called up at a later time, allowing you to print or transmit the document without having to locate the original.

NOTE

As an example, the procedure for using the filing function while copying using the automatic document feeder is explained below.

1 Place the originals in the document feeder tray and select resolution and exposure settings.

5 Touch the [OK] key.

The touched user name is selected and you return to the screen of step 3. The selected user name appears.

AUTO

ORIGINAL

AUTO

EXPOSURE

AUTO A4

See steps 1 to 8 of "Making copies with the

automatic document feeder" on pages 4-7 to 4-8 and "ADJUSTING THE EXPOSURE" on page 4-14

NOTE

If you do not select a user name, the following name is automatically selected:

Example : User unknown

6 Touch the [FILE NAME] key.

2 Touch the [FILE] key in the main screen.

An information entry screen appears.

FILE

QUICK FILE

3 Touch the [USER NAME] key.

CONFIDENTIAL

USER NAME

FILE NAME

COP

STORED TO: MAI

4 Touch the desired user name in the list of user names that appears.

 

 

 

 

 

A character entry screen

USER NAME

 

 

 

 

 

 

 

 

 

appears.

Enter

a file

FILE NAME

 

COPY

 

name (maximum of 30

 

 

 

 

 

characters). (See

page

STORED TO:

 

 

MAI

 

 

 

 

7-26

to

enter

 

 

 

 

characters.)

NOTE

If you do not enter a file name, a file name in the following format is automatically assigned:

Auto generated file name : Month, day, year, hour, minute, second, AM/PM

(Example : COPY_10012004_014050PM)

7 Touch the [STORED TO:] key.

USER NAME

7

 

FILE NAME

COPY

STORED TO:

MAIN

SuzukiSasaki

HasegawaNakata

OnoYamada

1/1

8 Touch the desired folder name in the list of folder names that appears

ALL USERS

ABCD

EFGHI JKLMN OPQRST UVWXYZ

User names must be previously stored ("Programming a user name" on page 7-22).

 

CUSTOM FOLDER 1

 

 

 

 

 

CUSTOM FOLDER 2

 

 

 

 

 

 

 

 

 

1/2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CUSTOM FOLDER 3

 

 

 

 

 

CUSTOM FOLDER 4

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CUSTOM FOLDER 5

 

 

 

 

 

CUSTOM FOLDER 6

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CUSTOM FOLDER 7

 

 

 

 

 

CUSTOM FOLDER 8

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ALL FOLDERS

 

ABCD

 

 

EFGHI

 

JKLMN

 

 

OPQRS

 

UVWXY

 

 

Folder names must be previously stored. ("Creating a custom folder" on page 7-24). If a password has been set for the folder, a password entry screen will appear. Enter the 5-digit password for the folder.

7-7

Page 156 Page 158
Page 157
Image 157
Olivetti 3501, 4501 Filing, Touch the User Name key, An information entry screen appears, Appears Enter File, Name maximum
Page 156 Page 158

3501, 4501MF, 3501MF, 4501 specifications

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