Calling UP and Using a File

Searching for and calling up a saved file

When calling up a file, you can enter the file name, folder name, or user name to quickly search for the file.

To search for a file, touch the [SEARCH] key in the main screen of document filing mode or in a screen that shows folders or files in a folder. A data search screen will appear.

Procedure for searching for a file

1 Touch the [SEARCH] key in the main screen of document filing mode or in a screen that shows folders or files in a folder.

				If you		touch	the
TUS			SEARCH	[SEARCH]		key in	the
				screen	that	shows	the
				folders	in	the custom
		FILE RETRIEVE		folders	in	the custom
		FILE RETRIEVE		folder or a screen that
				folder or a screen that
		FILE FOLDER		shows the files in a
		FILE FOLDER		folder,	the	[SEARCH


	WITHIN CURRENT			FOLDER]	checkbox		will

appear. Select this checkbox to search for a file only in the selected folder.

2 In the data search screen, select whether you will search by [USER NAME] or [FILE

OR FOLDER NAME].

SEARCH	CANCEL	SEARCH START
	CANCEL

USER NAME

4 Touch the one-touch key of the user name that you wish to use to search for the file. If you wish to directly enter the user name, touch the [DIRECT ENTRY] key.

SELECT USER NAME.

CANCEL

Suzuki

Sasaki

Hasegawa

Nakata

Ono

Yamada

DIRECT ENTRY

ALL USERS

ABCD

EFGHI

JKLMN

OPQRST

UVWXYZ

The selected user name is highlighted.

If you select the wrong user name, touch the key of the correct name.

If you touch the [DIRECT ENTRY] key, a character entry screen will appear. Enter the user name.

See page 7-26 for the procedure for entering characters.

5 Touch the [OK] key.

FILE OR FOLDER NAME

To search by user name, follow steps 3 to 6. To search by file name or folder name, perform step 8.

To stop searching, touch the [CANCEL]key.

CANCEL OK

DIRECT ENTRY

You will return to the screen of step 2 and the selected user name will appear.

[Searching by user name]	6 Touch the [SEARCH START] key.
[Searching by user name]
	CANCEL	SEARCH START
3 Touch the [USER NAME] key.
SEARCH	CANCEL SEARCH START
USER NAME
FILE OR FOLDER NAME

7-13

3501, 4501MF, 3501MF, 4501 specifications

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Olivetti 4501MF, 3501MF Calling UP and Using a File, Searching for and calling up a saved file

Models: 3501 4501MF 3501MF 4501