Using the unit with an answering machine | Panasonic KX-FL421

4. Fax

How to receive faxes with an extension telephone

If you have another telephone connected to the [EXT] jack or the same line (extension telephone), you can use the extension telephone to receive faxes.

1.When the extension telephone rings, lift the handset of the extension telephone.

2.When:

–document reception is required,

–a fax calling tone (slow beep) is heard, or

–no sound is heard,

press {*} {#} {9} (default fax activation code)

firmly.

LThe unit will start reception.

3.Replace the handset.

Note:

LTo receive fax documents using an extension telephone, make sure remote fax activation is turned ON (feature #41 on page 44) beforehand. The default setting is ON. The fax activation code can also be changed.

To stop receiving

Press {Stop}.

4.7Using the unit with an answering machine

4.7.1Setting up the unit and an answering machine

1Connect the answering machine (1). L Answering machine is not supplied. L Remove the stopper (2) if attached.

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2Set the number of rings on the answering machine to 4 rings or less.

L This will allow the answering machine to answer the call first.

3Record a greeting message on the answering machine.

L We recommend you record a message up to 10 seconds long, and not to pause for more than 4 seconds during the message. Otherwise, both machines will not function correctly.

4Activate the answering machine.

5Set the unit to the desired receiving mode (page 34). L If you set to FAX ONLY mode, change the ring setting in FAX ONLY mode to “5 EXT.TAM”

(feature #06 on page 42).

6Check all or part of the following are not the same:

–the remote access code of the answering machine

–the fax activation code (feature #41 on page 44)

–remote access to your phone company’s Voice Mail (if you subscribed)

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Panasonic KX-FL421 manual Using the unit with an answering machine, Setting up the unit and an answering machine

Contents

Compact Laser Fax Operating Instructions Environment Things you should keep a recordThank you for purchasing a Panasonic fax machine For your future reference Installation For your safetyPower and ground connection Operating safeguards CIS’s LED light properties Installation and relocationLaser radiation LED light For best performance Important safety instructions It is unlawful to make copies of certain documents Illegal copies Copy Index To place an order by telephone Telephone 800 Supplied accessoriesAccessory information To place an order by fax Fax 800 Description of buttons 9 j k l Overview Toner cartridge and drum unit Toner save feature Paper stacker Paper tray Handset cord Document stacker CorrectIncorrect Recording paper Insert the tabs on the A4 paper guides 1 into the slots To use A4-size paper Connections Using surge protectors Set Dialing modeHelp function Set Menu Date and time Adjusting volume To correct a mistake If you have subscribed to a Caller ID serviceYour logo Handset Mute Flash Stop To change uppercase or lowercase letters To select characters using a or BKeypad Characters To enter your logo Example Bill Your FAX no Press SET Your fax numberFlash Stop To search for a name by initial Example Lisa Making a phone call using the phonebookEditing a stored item Stop Erasing a stored item One-touch dial feature How Caller ID is displayed Caller ID serviceErasing a stored item Monitor Stop Start Erasing caller informationErasing all caller information Erasing specific caller information Menu Into the phonebookInto the one-touch dial Caller ID Redial/Pause Start Quick Scan Sending a fax manuallyMonitor Document requirements Programming items into the broadcast memory Broadcast transmission Sending the same document to pre- programmed parties To cancel broadcast transmissionAdding a new item into the broadcast memory Erasing a stored item from the broadcast memory Start Stop Activating TEL modeReceiving a fax automatically Auto answer on Receiving a fax manually Auto answer OFF Setting up the unit and an answering machine Using the unit with an answering machine Press Junk Fax Prohibitor Activating the junk fax prohibitorStoring undesired callers Receiving a voice message and fax document in one call Fax Programming the ring pattern assigned for fax Distinctive Ring serviceUsing two or more phone numbers on a single telephone line Activating the Distinctive Ring feature Start Copy More copying featuresMaking a copy Example Making 2 copies of a 4-page original document To collate multiple copies SetMenu Programming Outside calls Basic featuresFeature/Code Selection Setting the quick setup Advanced features Sound Changing the LCD display Normal default ContrastPaper 700msec default Programmable Features Message Code Cause & Solution Error messages Reports Display Cause & Solution Error messages Display Message Transmission error occurred. Try againPossible General When a function does not workInitial settings Fax receiving Fax sending Copying If a power failure occurs Using an answering machine Fuser unit 3 gets hot. Do not touch it Replacing the toner cartridge and the drum unitToner LOW Toner Empty Toner cartridge Model No. KX-FAT88 and drum unit Inside of the drum unit to maintain the print quality Be sure to clean all the way to the edge of each groove Help Waste disposal method Recording paper jam Paper Jams Document jams Paper Jams Cleaning the inside Unit Cleaning Reference lists and reports Specifications 15 % image area Toner life% image area 10 % image area Compliance with TIA-1083 standard FCC and Other Information Panasonic Facsimile/Multi-Function Product Limited Warranty Limited Warranty United States and Puerto Rico Customer Services Directory United States and Puerto Rico Customer Services directory Index Index PNQX3022ZA CM0810DT0 No Extra Cost