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Panasonic KX-FL421 4.7 Using the unit with an answering machine

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4. Fax

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How to receive faxes with an extension telephone

If you have another telephone connected to the [EXT]

jack or the same line (extension telephone), you can use

the extension telephone to receive faxes.

1. When the extension telephone rings, lift the handset

of the extension telephone.

2. When:

– document reception is required,

– a fax calling tone (slow beep) is heard, or

– no sound is heard,

press {*} {#} {9} (default fax activation code)

firmly.

LThe unit will start reception.

3. Replace the handset.

Note:

LTo receive fax documents using an extension

telephone, make sure remote fax activation is turned

ON (feature #41 on page 44) beforehand. The

default setting is ON. The fax activation code can

also be changed.

To stop receiving

Press {Stop}.

4.7 Using the unit with an

answering machine

4.7.1 Setting up the unit and an answering

machine

1Connect the answering machine (1).

LAnswering machine is not supplied.

LRemove the stopper (2) if attached.

2Set the number of rings on the answering machine to

4 rings or less.

LThis will allow the answering machine to answer

the call first.

3Record a greeting message on the answering

machine.

LWe recommend you record a message up to 10

seconds long, and not to pause for more than 4

seconds during the message. Otherwise, both

machines will not function correctly.

4Activate the answering machine.

5Set the unit to the desired receiving mode (page 34).

LIf you set to FAX ONLY mode, change the ring

setting in FAX ONLY mode to “5 EXT.TAM”

(feature #06 on page 42).

6Check all or part of the following are not the same:

– the remote access code of the answering

machine

– the fax activation code (feature #41 on page 44)

– remote access to your phone company’s Voice

Mail (if you subscribed)

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FL421-PNQX3022ZA-OI-en.book Page 35 Thursday, July 29, 2010 9:35 AM

Contents

Main Operating Instructions FL421-PNQX3022ZA-OI-en.PDF Page 1 Thursday, July 29, 2010 9:35 AM Compact Laser Fax Model No. KX-FL421 For hearing or speech impaired TTY users, TTY: 1-877-833-8855 Things you should keep a record of Attach your sales receipt here. For your safety Page Page Important safety instructions For best performance Illegal copies Table of Contents 1. Introduction and Installation 2. Preparation 3. Telephone 4. Fax 5. Distinctive Ring Page 1.1 Supplied accessories 1.2 Accessory information 1.3 Description of buttons 1.4 Overview 1.5 Toner cartridge and drum unit 1 2 3 4 14 6 7 8 1.6 Paper tray 1.7 Paper stacker 1.8 Document stacker 1.9 Handset cord 1.10 Recording paper 1 2 3 Page 2.1 Connections 20 2.2 Dialing mode {<}{>}{Help} 5 2 3 2.4 Adjusting volume 2.5 Date and time {<}{>}{Menu} 2 4 2.6 Your logo {Handset Mute} {Stop}{Flash} 2 4 6 Page 24 2.7 Your fax number {Flash} 2 4 6 3.1 Storing names and telephone numbers into the phonebook 3.2 Making a phone call using the phonebook 3.3 Editing a stored item 3.4 Erasing a stored item 3.5 One-touch dial feature 3. Telephone 4 6 3.6 Caller ID service 3.6.1 How Caller ID is displayed 3. Telephone 3.7 Viewing and calling back using caller information {Start} {Monitor} {Stop} 2 3 3.9 Storing caller information into the phonebook / one-touch dial 4.1 Sending a fax manually {Monitor} 1 2 3 4.2 Document requirements 4 mm 216 mm 208 mm 4.3 Sending a fax using one- touch dial feature and phonebook 1 2 3 4 Page 4.5 Receiving a fax automatically Auto answer ON 4.5.1 Activating FAX ONLY mode {Start} {Stop} {Set}{A}{B} 4.6 Receiving a fax manually Auto answer OFF 4.7 Using the unit with an answering machine 4.7.1 Setting up the unit and an answering machine 1 2 3 4 5 4.8 Junk fax prohibitor (preventing fax reception from undesired callers) 4.8.1 Activating the junk fax prohibitor 1 2 3 4.8.2 Storing undesired callers 2 3 Page 5. Distinctive Ring 5.1 Distinctive Ring service 5.2 Using two or more phone numbers on a single telephone line 5.2.1 Activating the Distinctive Ring feature 1 2 3 5.3 Using three or more phone numbers on a single telephone line 6.1 Making a copy {Copy} 1 2 3 6. Copy 7.1 Programming 7.2 Basic features 7.3 Advanced features Page Page Page 8.1 Error messages Reports 8.2 Error messages Display Page 50 8.3 When a function does not work 8.3.2 General 8.3.1 Initial settings 8.3.3 Fax sending 8.3.4 Fax receiving 52 8.3.5 Copying ABC 8.3.6 Using an answering machine 8.3.7 If a power failure occurs 54 8.4 Replacing the toner cartridge and the drum unit 1 2 3 4 5 6 7 8 9 Page Page 9.1 Recording paper jam Page 9.2 Document jams Page 10. Cleaning 10.1 Cleaning the inside of the unit 1 2 3 4 5 Page 11.1 Reference lists and reports 1 2 3 4 11.2 Specifications Page 11.3 FCC and Other Information CAUTION: NOTE: Compliance with TIA-1083 standard: 11.4 Limited Warranty (United States and Puerto Rico) Panasonic Facsimile/Multi-Function Product Limited Warranty Laser Facsimile 11.5 Customer Services directory Customer Services Directory (United States and Puerto Rico) Accessory Purchases (United States and Puerto Rico) http://www.pstc.panasonic.com npcparts@us.panasonic.com 12.1 Index 12. Index PNQX3022ZA Free peace of mind, direct from Panasonic NO EXTRA COST and repair program Free replacement* Covered during the period of limited warranty*