Receiving Faxes
1
2
3
Set the number of rings on the answering machine to less than 4.
●This will allow the answering machine to answer the call first.
Record a greeting message in the answering machine.
Example: “This is (your name, business and/or telephone number). We are unable to answer the phone right now. Please leave a message after the long beep.
To send a fax, start transmission. Thank you.”
Turn on the answering machine.
Note:
●Do not pause for 4 seconds or more during the greeting message. If a 4 second pause is stored in the greeting message, all incoming calls will be routed to the unit from the answering machine even while the greeting message is playing.
●We recommend you keep the greeting message around 10 seconds long. If the greeting message is too long, some incoming fax calls may not be answered by the fax machine.
●If your answering machine is equipped with a remote operation feature, set the same remote access code that is on the answering machine to the fax machine (see page 65).
●If the answering machine is not turned on, all incoming calls will be answered by the fax machine and callers cannot leave voice messages.
●Every time the unit receives a document, a silent pause or fax tone may be recorded on the answering machine.
To use with an answering machine and computer, we recommend the following setup.
Always connect the fax machine directly to the wall jack.
Wall jack
Fax machine
Computer
Answering machine
Note:
●Set the TEL mode on the fax machine.
●The equipment which has the shortest ring count will answer a call first. Confirm each equipment’s ring count.
●If you use your computer as an answering machine, connect the telephone line cord from the EXT jack on the back of the fax machine to the computer.
64