Manuals / Panasonic / Communications / Telephone

Panasonic KX-TD612E user manual Recording Company Greeting Outgoing Messages, 161, OGM no

Models: KX-TD612E

1 221

Download 221 pages 885 b

Page 161

3.2 System Control

3.2.3 Recording Company Greeting Outgoing Messages

This function is only available an optional card KX-TD61291 is installed in the main unit KX-TD612. The operator can record/replay/delete the outgoing messages (OGM) for the company message box. The maximum time for one OGM is programmable from 1 minute to 15 minutes. (Default : 3 minutes) Ask your dealer.

Note

You can set either the Built-in Voice Message (BV) feature or the Voice Mail (VM) feature at a time, but not both. If you set VM, the functions of an optional voice message card KX-TD61291 cannot be used. In other words, BV, OGM and Direct Inward System Access (DISA) cannot work when VM is used. Before setting VM, be sure to listen to voice messages of BV and then delete call log entries if stored. Otherwise, you can do nothing with it after setting VM.

To record OGM for outside incoming call

DPT

SHIFT

FEAT

→ C M

O G M R E C 1-9

C M

O G M D E L 1-9

MENU

SEL

Press SHIFT until	Press “ FEAT”.	Rotate Jog Dial until	Press “SEL”.
“FEAT” is displayed.		“CM OGM REC” is at the arrow.

OGM no.

C.Tone

Enter OGM	Record message.	On-hook.
number (1-9).

DPT/SLT

7	21 2	1	OGM no.
				C.Tone
Off-hook.	Dial 712.	Dial 1.	Enter OGM	Record.	On-hook.
			number (1-9).

Operator Operation

161

Image 161

Panasonic KX-TD612E Recording Company Greeting Outgoing Messages, 161, To record OGM for outside incoming call, OGM no

Contents

Digital Super Hybrid System Connection Example Page Following icons are used frequently in this manual Important InformationSafety Instructions For future reference Table of Contents Making/Answering an Announcement Setting the Telephone According to Your Needs195 192199 208Table of Contents Section Overview Capacity CapacityKX-TD612 Names and LocationsNames and Locations Function Display Soft Digital Proprietary Telephone Example KX-T7436Function Jog DialTo close the front cover To open the front coverConnection Example Connection ExampleAdding Another Telephone in Parallel Adding Another Telephone in Parallel EXtra Device Port XDPMethod EXtra Device Port XDPConductor wiring cord Connect pins H and L only Restarting the System Using the Power SwitchRestarting the System Restarting the System Section Operation Before Operating the Telephones Feature NumbersBefore Operating the Telephones What kind of telephone can be used?Restrictions DisplayYour Extension Number Icon Descriptions When You Use a Panasonic Digital Proprietary TelephoneAnswer Used to answer an Intercom Used to make or receive Level decreases Level increases Using a Jog DialLeft Right Calling without Restrictions Feature title How to Follow the StepsConditions Sub feature title Description Operation steps HintsFor Isdn Extension Users Basic Calling Making CallsCalling another extension To another extension Intercom CallTo an operator Operator Call Calling an external partyCustomising Your Phone Customising Your SystemCall information Emergency callHelpful hints for hands-free operation With one touch button One-Touch Dialling Easy DiallingTo store a phone number Desired noTo dial Using numbers stored in the system System Speed DiallingDialling Example Dial noTo a pre-set party by going off-hook Pickup Dialling To set/cancelParty’s no Party’s number max digitsTo a Phantom extension Using a quick dialling number Quick DiallingTo call to a phantom extension Quick dialling noFlashing green Incoming call To answerRedialling the last number you dialled Last Number Redial RedialTo dial automatically Automatic Redial Automatic RedialTo save Saving the number and redialling Saved Number RedialTo cancel When the Dialled Line is Busy or There is No AnswerReserving a busy line Automatic Callback Busy To answer a callback ringing and callTo answer and call Sending a call waiting tone Busy Station Signalling BSS Leaving a message waiting indication Message Waiting To leave/cancel a message waiting indicationTo leave a message waiting indication Extension noMSG Off or MSG On To check and select the partyTo call back To clear all message waiting indications Joining an existing call Executive Busy OverrideDPT DPT/SLT To joinPhone no Using an account code Account Code EntryCalling without Restrictions To an extension refusing the call DND Override For ring-calling Alternating the Calling Method Alternate Calling Ring/VoiceFor voice-calling If your telephone has an Isdn Service button Integrated Services Digital Network Isdn Service AccessIf your telephone does not have an Isdn Service button Isdn Service noMaking Calls Phone no Code To call an extensionPhone no To start a new conversation To call an external partyDesired no Phone no Enter Disa phone numberAnswering Calls Receiving CallsHelpful hints for the hands-free operation ExampleOn Set Answering Hands-free Hands-free AnswerbackOutside CO Call Pickup Picks up an outside call Answering a Call Ringing at Another Telephone Call PickupExtension Group Press C.Pickup Group Pickup GroupPress Page-Ext Answer Rotate Jog Dial until Page-E ANS is displayedReceiving Calls To view the call duration During a ConversationCall Duration To hold Holding a CallHolding regular Holding ext no To retrieve a callHolding ext no Flashing green Your held call To hold multiple intercom calls, use the Call Park featureOne-touch dialling with automatic hold To set Holding in a system parking zone Call ParkParkingexte sionzonenono Parking zone noTo retrieve Feature Access until Call ParkParking zone no Enter parking zone numberStored parking Zone no Retrieving a Call on a Telephone Answering Machine TAM To move with holding a call Terminal Portability TP for Isdn ExtensionTalking to Two Parties Alternately Call Splitting Number or press DSS Transferring a CallEnter line access Enter phone number Line accessAnswering a Call Waiting DefaultTo talk to the new party Special TonesDesired Party’s no Three-party ConversationAdding a third party during a conversation Conference To return Leaving a conferenceTo dial automatically Saved Number Redial Saving a Number Notebook FunctionTo store Handset Mute MuteMicrophone Mute Flashing red MuteTo set/cancel Built-in Voice Message Before Leaving Your DeskFeat Extension OGM To replay OGM/Timed Reminder OGMOff-hook Make your selection To delete OGM/Timed Reminder OGMTo set the voice message function To cancel the voice message functionTo replay the message which is not yet heard To leave a message using the Direct Message functionOLD To replay the messageTo replay all messages To replay/delete the messages from the outside Access Code during OGMTo delete a message Enter the Voice MessageTo delete all messages of a personal message box at once Forwarding Your Calls Call Forwarding Extension no. or To set except Call Forwarding by Isdn LineYour Press FWD-From CancelPress FWD/DND YourYour MSN To cancel Call Forwarding by Isdn LineTo set Call Forwarding by Isdn Line Boss-secretary function Hunting Group Forwarding Calls from a Hunting GroupOr extension no ForwardingDestination extension can call the forwarding group Off-hook Dial On-hook Enter required number Message no Default MessagePress Absent MSG On Feature Access until Abst MSG OnPress Absent MSG Off Absent MSG OffDesired code Same code To lock/unlockFlashing red a call waiting Customising Your Phone Leaving a Hunting Group Log-In/Log-OutPaging Making/Answering an Announcement100 AllPress Paging External 101Rotate Jog Dial until Page Extrn is displayed 102 Feature Access until Page GRPGroup Group noPress Paging Group 103104 Paging a Person and Transferring a CallThrough a speaker and telephones Through a speakerGroup no. Specific 105Through the telephones of a particular extension group Page-E ANS is Answering a Paged Announcement106 Through the telephones 107Rotate Jog Dial until Page-GRP ANS is displayed Page-GRP ANS isSetting the Alarm Timed Reminder Setting the Telephone According to Your NeedsTo view the setting 108Any key 109To stop or answer the ringing Refusing all calls Refusing Incoming Calls Do Not Disturb DND110 Enter extension number , dial111 Press FWD/DND CancelWhisper Ohca 112Call waiting tone 113 Denying the Paged Announcement Paging DenyTo select an identification number to be displayed 114Line access To change the setting at any time for a particular callPress CO or enter the line access number 9 or 115116 117 118 119 Turning on the Background MusicAutomatic Night Service 11 Day/Night ServiceManual Night Service 120Press Night Auto/On/Off 121To confirm the current mode, press the # key while on-hook 122 Checking the Day/Night Service Status123 Press Parallel On/Off 124125 If a Doorphone/Door Opener is Connected Using User-supplied EquipmentDoorphone call 126127 To set/cancel at the extension receiving doorphone callsTo clear the phone number Doorphone no. Specific128 Opening the doorFrom a specified extension From any extension while talking to the doorphoneDPT Integration If a Voice Processing System is Connected129 To forward your calls to your mailboxTo check and select the message 130Transferring calls 131 Screening calls Live Call Screening LCSTo listen to a stored message Before operatingTo cancel Live Call Screening To set/cancel the passwordOperation Flowchart 132Answering the call 133134 Recording a conversation Two-Way RecordingTo record into your mailbox To record into another mailbox135 To switch onIf an External Relay is Connected 136 To answer available only when the second ringer is ringingIf a Second Ringer is Connected To confirm Using the Display Proprietary Telephone137 To lock the log 138To unlock the log To clear one log entry139 To record a call log 140Using the KX-T7431 Using the KX-T7431, KX-T7433, KX-T7436 or KX-T7235141 OperationOperating the various features System Feature Access Using the KX-T7433142 Parameter143 System FeatureCalling an intercom Extension Dialling144 Using the KX-T7436Operation using the function buttons Parameter Operation using the soft buttons145 146 Calling using147 Using the KX-T7235148 149 Storing the names and numbers for station speed dialling150 Display feature listPress function Enter desired number151 152 Call Forwarding/Do Not Disturb feature153 154 155 Section Operator Operation156 Switching Level of ServiceExtension Control COS Secondary 157158 Changing the SettingsInput Enter programmingTo forward System Control159 160 Turning on the External Background MusicTo start/stop background music Ext-BGM On/Off161 Recording Company Greeting Outgoing MessagesTo record OGM for outside incoming call OGM noTo replay OGM for outside incoming calls 162OGM no 163To delete OGM for outside incoming calls 164 Using the ANSWER/RELEASE Button KX-T7441 onlyTo transfer a call To transfer an outside call to an extension with one-touch165 Printing the System Working Report166 167 Section Customising Your Phone & System168 Customising Your Phone Station ProgrammingCustomising Your Phone Station Programming 169 Initial Settings170 To confirm the current setting171 To clear all settings172 Customising the Buttons173 To make the ringing tone of each CO button distinctive To exit the mode at any time, lift the handsetTo change the ringing tone for intercom calls 174To clear the button data To set a phantom ringing on or off at an extension175 Phantom176 Charge Fee Management Pre-assigned extension onlyID code Enter ID code177 178 Customising Your SystemCustomising Your System Display 179Jack Number If you do not know the jack no., confirm it as shown belowConfirmation Procedure180 User password To exit the programming mode at any time, lift the handset181 Programme noEntering characters Character Entry182 Combination Table 183184 185 Date and Time SetDay HourEnter speed dial Enter phone number 186Speed dial no Phone no 1234 201 123 187188 Default No entrySpeed dial no Name Enter speed dialJack no Extension no Extension Number Set189 190 Extension Name SetJack no Press Next191 Section Appendix192 TroubleshootingTroubleshooting 193 194 Feature Number List Feature Number ListFeature Default Assigned no Additional digits 195196 Colp 197198 Directory DirectoryExtension 199Speed Name Phone no System Speed Dialling200 201 202 203 204 Speed Name Phone no 205Name Station Speed Dialling206 Quick dial no Quick Dialling207 What is This Tone? What is This Tone?When going off-hook While on-hook209 When you make callsBusy Tone Ccbs Tone Reorder Tone210 When setting the features programmingDuring a conversation 211 Specifications SpecificationsGeneral Description 212213 System Data214 215 Section Index216 IndexIndex Index Pause Index Copyright Panasonic Business Systems U.K