Recording Company Greeting Outgoing Messages | Panasonic KX-TD612E

3.2 System Control

3.2.3 Recording Company Greeting Outgoing Messages

This function is only available an optional card KX-TD61291 is installed in the main unit KX-TD612. The operator can record/replay/delete the outgoing messages (OGM) for the company message box. The maximum time for one OGM is programmable from 1 minute to 15 minutes. (Default : 3 minutes) Ask your dealer.

Note

You can set either the Built-in Voice Message (BV) feature or the Voice Mail (VM) feature at a time, but not both. If you set VM, the functions of an optional voice message card KX-TD61291 cannot be used. In other words, BV, OGM and Direct Inward System Access (DISA) cannot work when VM is used. Before setting VM, be sure to listen to voice messages of BV and then delete call log entries if stored. Otherwise, you can do nothing with it after setting VM.

To record OGM for outside incoming call

DPT

SHIFT

FEAT

→ C M

O G M R E C 1-9

C M

O G M D E L 1-9

MENU

SEL

Press SHIFT until	Press “ FEAT”.	Rotate Jog Dial until	Press “SEL”.
“FEAT” is displayed.		“CM OGM REC” is at the arrow.

OGM no.

C.Tone

Enter OGM	Record message.	On-hook.
number (1-9).

DPT/SLT

7	21 2	1	OGM no.
				C.Tone
Off-hook.	Dial 712.	Dial 1.	Enter OGM	Record.	On-hook.
			number (1-9).

Operator Operation

161

Image 161

Panasonic KX-TD612E Recording Company Greeting Outgoing Messages, 161, To record OGM for outside incoming call, OGM no

Contents

Digital Super Hybrid System Connection Example Page Following icons are used frequently in this manual Important Information Safety Instructions For future reference Table of Contents Making/Answering an Announcement Setting the Telephone According to Your Needs 195 192199 208 Table of Contents Section Overview Capacity Capacity KX-TD612 Names and LocationsNames and Locations Function Display Soft Digital Proprietary Telephone Example KX-T7436Function Jog Dial To close the front cover To open the front cover Connection Example Connection Example Adding Another Telephone in Parallel Adding Another Telephone in Parallel EXtra Device Port XDPMethod EXtra Device Port XDP Conductor wiring cord Connect pins H and L only Restarting the System Using the Power SwitchRestarting the System Restarting the System Section Operation Before Operating the Telephones Feature NumbersBefore Operating the Telephones What kind of telephone can be used? Restrictions DisplayYour Extension Number Icon Descriptions When You Use a Panasonic Digital Proprietary Telephone Answer Used to answer an Intercom Used to make or receive Level decreases Level increases Using a Jog DialLeft Right Calling without Restrictions Feature title How to Follow the StepsConditions Sub feature title Description Operation steps Hints For Isdn Extension Users Basic Calling Making CallsCalling another extension To another extension Intercom Call To an operator Operator Call Calling an external partyCustomising Your Phone Customising Your System Call information Emergency callHelpful hints for hands-free operation With one touch button One-Touch Dialling Easy DiallingTo store a phone number Desired no To dial Using numbers stored in the system System Speed DiallingDialling Example Dial no To a pre-set party by going off-hook Pickup Dialling To set/cancelParty’s no Party’s number max digits To a Phantom extension Using a quick dialling number Quick DiallingTo call to a phantom extension Quick dialling no Flashing green Incoming call To answer Redialling the last number you dialled Last Number Redial RedialTo dial automatically Automatic Redial Automatic Redial To save Saving the number and redialling Saved Number Redial To cancel When the Dialled Line is Busy or There is No AnswerReserving a busy line Automatic Callback Busy To answer a callback ringing and call To answer and call Sending a call waiting tone Busy Station Signalling BSS Leaving a message waiting indication Message Waiting To leave/cancel a message waiting indicationTo leave a message waiting indication Extension no MSG Off or MSG On To check and select the party To call back To clear all message waiting indications Joining an existing call Executive Busy Override DPT DPT/SLT To join Phone no Using an account code Account Code EntryCalling without Restrictions To an extension refusing the call DND Override For ring-calling Alternating the Calling Method Alternate Calling Ring/VoiceFor voice-calling If your telephone has an Isdn Service button Integrated Services Digital Network Isdn Service AccessIf your telephone does not have an Isdn Service button Isdn Service no Making Calls Phone no Code To call an extensionPhone no To start a new conversation To call an external partyDesired no Phone no Enter Disa phone number Answering Calls Receiving CallsHelpful hints for the hands-free operation Example On Set Answering Hands-free Hands-free Answerback Outside CO Call Pickup Picks up an outside call Answering a Call Ringing at Another Telephone Call PickupExtension Group Press C.Pickup Group Pickup Group Press Page-Ext Answer Rotate Jog Dial until Page-E ANS is displayed Receiving Calls To view the call duration During a ConversationCall Duration To hold Holding a CallHolding regular Holding ext no To retrieve a callHolding ext no Flashing green Your held call To hold multiple intercom calls, use the Call Park featureOne-touch dialling with automatic hold To set Holding in a system parking zone Call Park Parkingexte sionzonenono Parking zone no To retrieve Feature Access until Call ParkParking zone no Enter parking zone number Stored parking Zone no Retrieving a Call on a Telephone Answering Machine TAM To move with holding a call Terminal Portability TP for Isdn Extension Talking to Two Parties Alternately Call Splitting Number or press DSS Transferring a Call Enter line access Enter phone number Line access Answering a Call Waiting DefaultTo talk to the new party Special Tones Desired Party’s no Three-party ConversationAdding a third party during a conversation Conference To return Leaving a conference To dial automatically Saved Number Redial Saving a Number Notebook FunctionTo store Handset Mute MuteMicrophone Mute Flashing red Mute To set/cancel Built-in Voice Message Before Leaving Your Desk Feat Extension OGM To replay OGM/Timed Reminder OGM Off-hook Make your selection To delete OGM/Timed Reminder OGM To set the voice message function To cancel the voice message function To replay the message which is not yet heard To leave a message using the Direct Message function OLD To replay the messageTo replay all messages To replay/delete the messages from the outside Access Code during OGMTo delete a message Enter the Voice Message To delete all messages of a personal message box at once Forwarding Your Calls Call Forwarding Extension no. or To set except Call Forwarding by Isdn Line Your Press FWD-From CancelPress FWD/DND Your Your MSN To cancel Call Forwarding by Isdn LineTo set Call Forwarding by Isdn Line Boss-secretary function Hunting Group Forwarding Calls from a Hunting GroupOr extension no Forwarding Destination extension can call the forwarding group Off-hook Dial On-hook Enter required number Message no Default Message Press Absent MSG On Feature Access until Abst MSG On Press Absent MSG Off Absent MSG Off Desired code Same code To lock/unlock Flashing red a call waiting Customising Your Phone Leaving a Hunting Group Log-In/Log-Out Paging Making/Answering an Announcement100 All Press Paging External 101Rotate Jog Dial until Page Extrn is displayed 102 Feature Access until Page GRPGroup Group no Press Paging Group 103 104 Paging a Person and Transferring a CallThrough a speaker and telephones Through a speaker Group no. Specific 105Through the telephones of a particular extension group Page-E ANS is Answering a Paged Announcement106 Through the telephones 107Rotate Jog Dial until Page-GRP ANS is displayed Page-GRP ANS is Setting the Alarm Timed Reminder Setting the Telephone According to Your NeedsTo view the setting 108 Any key 109To stop or answer the ringing Refusing all calls Refusing Incoming Calls Do Not Disturb DND110 Enter extension number , dial 111 Press FWD/DND Cancel Whisper Ohca 112Call waiting tone 113 Denying the Paged Announcement Paging Deny To select an identification number to be displayed 114 Line access To change the setting at any time for a particular callPress CO or enter the line access number 9 or 115 116 117 118 119 Turning on the Background Music Automatic Night Service 11 Day/Night ServiceManual Night Service 120 Press Night Auto/On/Off 121To confirm the current mode, press the # key while on-hook 122 Checking the Day/Night Service Status 123 Press Parallel On/Off 124 125 If a Doorphone/Door Opener is Connected Using User-supplied EquipmentDoorphone call 126 127 To set/cancel at the extension receiving doorphone callsTo clear the phone number Doorphone no. Specific 128 Opening the doorFrom a specified extension From any extension while talking to the doorphone DPT Integration If a Voice Processing System is Connected129 To forward your calls to your mailbox To check and select the message 130Transferring calls 131 Screening calls Live Call Screening LCSTo listen to a stored message Before operating To cancel Live Call Screening To set/cancel the passwordOperation Flowchart 132 Answering the call 133 134 Recording a conversation Two-Way RecordingTo record into your mailbox To record into another mailbox 135 To switch onIf an External Relay is Connected 136 To answer available only when the second ringer is ringingIf a Second Ringer is Connected To confirm Using the Display Proprietary Telephone137 To lock the log 138To unlock the log To clear one log entry 139 To record a call log 140 Using the KX-T7431 Using the KX-T7431, KX-T7433, KX-T7436 or KX-T7235141 Operation Operating the various features System Feature Access Using the KX-T7433142 Parameter 143 System FeatureCalling an intercom Extension Dialling 144 Using the KX-T7436Operation using the function buttons Parameter Operation using the soft buttons145 146 Calling using 147 Using the KX-T7235 148 149 Storing the names and numbers for station speed dialling 150 Display feature listPress function Enter desired number 151 152 Call Forwarding/Do Not Disturb feature 153 154 155 Section Operator Operation 156 Switching Level of ServiceExtension Control COS Secondary 157 158 Changing the SettingsInput Enter programming To forward System Control159 160 Turning on the External Background MusicTo start/stop background music Ext-BGM On/Off 161 Recording Company Greeting Outgoing MessagesTo record OGM for outside incoming call OGM no To replay OGM for outside incoming calls 162 OGM no 163To delete OGM for outside incoming calls 164 Using the ANSWER/RELEASE Button KX-T7441 onlyTo transfer a call To transfer an outside call to an extension with one-touch 165 Printing the System Working Report 166 167 Section Customising Your Phone & System 168 Customising Your Phone Station ProgrammingCustomising Your Phone Station Programming 169 Initial Settings 170 To confirm the current setting 171 To clear all settings 172 Customising the Buttons 173 To make the ringing tone of each CO button distinctive To exit the mode at any time, lift the handsetTo change the ringing tone for intercom calls 174 To clear the button data To set a phantom ringing on or off at an extension175 Phantom 176 Charge Fee Management Pre-assigned extension onlyID code Enter ID code 177 178 Customising Your SystemCustomising Your System Display 179Jack Number If you do not know the jack no., confirm it as shown below Confirmation Procedure180 User password To exit the programming mode at any time, lift the handset181 Programme no Entering characters Character Entry182 Combination Table 183 184 185 Date and Time SetDay Hour Enter speed dial Enter phone number 186Speed dial no Phone no 1234 201 123 187 188 Default No entrySpeed dial no Name Enter speed dial Jack no Extension no Extension Number Set189 190 Extension Name SetJack no Press Next 191 Section Appendix 192 TroubleshootingTroubleshooting 193 194 Feature Number List Feature Number ListFeature Default Assigned no Additional digits 195 196 Colp 197 198 Directory DirectoryExtension 199 Speed Name Phone no System Speed Dialling200 201 202 203 204 Speed Name Phone no 205 Name Station Speed Dialling206 Quick dial no Quick Dialling207 What is This Tone? What is This Tone?When going off-hook While on-hook 209 When you make callsBusy Tone Ccbs Tone Reorder Tone 210 When setting the features programmingDuring a conversation 211 Specifications SpecificationsGeneral Description 212 213 System Data 214 215 Section Index 216 Index Index Index Pause Index Copyright Panasonic Business Systems U.K