Manuals / Panasonic / Communications / Telephone

Panasonic KX-TD612E user manual Boss-secretary function, Example

Models: KX-TD612E

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2.5Before Leaving Your Desk

•Each call can be forwarded up to 4 times. The fifth time will be disregarded.

Incoming

call

A	once	B	twice	C	three times	D	four times	E	five times	F
	once		twice		three times		four times		five times

Original

destination

•The calls can be forwarded to the built-in voice message box. To ensure calls are directed to the desired extension, forwarding to another extension's personal message box is not possible.

Incoming

call

	A	B
	Original	Personal
	destination	Personal
	destination	message box
		message box

•Call forwarding to the forwarding extension is not possible.

Incoming

call

A B

forward

Forwarding

extension

•The extension which is set as the destination can call the original extension.

•The FWD/DND button light flashes red when the Call Forwarding feature is set.

•Boss-secretary function

The extension which has been set as the destination can call the forwarding extension. Also, any extension in the hunting group which has been set as the forwarded destination can call the forwarding extension.

<Example>

BOSS

SECRETARY

Call

Hunting group 1

Forwarding Forward

extension set

Customising Your Phone

•4.1.3 Customising the Buttons

Create or re-arrange a FWD/DND button.

92

Operation

Image 92

Panasonic KX-TD612E user manual Boss-secretary function, Example

Contents

Digital Super Hybrid System Connection Example Page Important Information Following icons are used frequently in this manualSafety Instructions For future reference Table of Contents Setting the Telephone According to Your Needs Making/Answering an Announcement192 195199 208Table of Contents Section Overview Capacity CapacityKX-TD612 Names and LocationsNames and Locations Digital Proprietary Telephone Example KX-T7436 Function Display SoftFunction Jog DialTo open the front cover To close the front coverConnection Example Connection ExampleAdding Another Telephone in Parallel EXtra Device Port XDP Adding Another Telephone in ParallelMethod EXtra Device Port XDPConductor wiring cord Connect pins H and L only Restarting the System Using the Power SwitchRestarting the System Restarting the System Section Operation Feature Numbers Before Operating the TelephonesBefore Operating the Telephones What kind of telephone can be used?Restrictions DisplayYour Extension Number When You Use a Panasonic Digital Proprietary Telephone Icon DescriptionsAnswer Used to answer an Intercom Used to make or receive Level decreases Level increases Using a Jog DialLeft Right How to Follow the Steps Calling without Restrictions Feature titleConditions Sub feature title Description Operation steps HintsFor Isdn Extension Users Making Calls Basic CallingCalling another extension To another extension Intercom CallCalling an external party To an operator Operator CallCustomising Your Phone Customising Your SystemCall information Emergency callHelpful hints for hands-free operation Easy Dialling With one touch button One-Touch DiallingTo store a phone number Desired noUsing numbers stored in the system System Speed Dialling To dialDialling Example Dial noTo set/cancel To a pre-set party by going off-hook Pickup DiallingParty’s no Party’s number max digitsUsing a quick dialling number Quick Dialling To a Phantom extensionTo call to a phantom extension Quick dialling noTo answer Flashing green Incoming callRedial Redialling the last number you dialled Last Number RedialTo dial automatically Automatic Redial Automatic RedialSaving the number and redialling Saved Number Redial To saveWhen the Dialled Line is Busy or There is No Answer To cancelReserving a busy line Automatic Callback Busy To answer a callback ringing and callTo answer and call Sending a call waiting tone Busy Station Signalling BSS To leave/cancel a message waiting indication Leaving a message waiting indication Message WaitingTo leave a message waiting indication Extension noTo check and select the party MSG Off or MSG OnTo call back Joining an existing call Executive Busy Override To clear all message waiting indicationsTo join DPT DPT/SLTPhone no Using an account code Account Code EntryCalling without Restrictions To an extension refusing the call DND Override For ring-calling Alternating the Calling Method Alternate Calling Ring/VoiceFor voice-calling Integrated Services Digital Network Isdn Service Access If your telephone has an Isdn Service buttonIf your telephone does not have an Isdn Service button Isdn Service noMaking Calls Phone no Code To call an extensionPhone no To call an external party To start a new conversationDesired no Phone no Enter Disa phone numberReceiving Calls Answering CallsHelpful hints for the hands-free operation ExampleAnswering Hands-free Hands-free Answerback On SetOutside CO Call Pickup Picks up an outside call Answering a Call Ringing at Another Telephone Call PickupExtension Group Pickup Group Press C.Pickup GroupRotate Jog Dial until Page-E ANS is displayed Press Page-Ext AnswerReceiving Calls To view the call duration During a ConversationCall Duration To hold Holding a CallHolding regular Holding ext no To retrieve a callHolding ext no Flashing green Your held call To hold multiple intercom calls, use the Call Park featureOne-touch dialling with automatic hold Holding in a system parking zone Call Park To setParking zone no Parkingexte sionzonenonoFeature Access until Call Park To retrieveParking zone no Enter parking zone numberStored parking Zone no Retrieving a Call on a Telephone Answering Machine TAM Terminal Portability TP for Isdn Extension To move with holding a callTalking to Two Parties Alternately Call Splitting Transferring a Call Number or press DSSLine access Enter line access Enter phone numberDefault Answering a Call WaitingTo talk to the new party Special TonesDesired Party’s no Three-party ConversationAdding a third party during a conversation Conference Leaving a conference To returnTo dial automatically Saved Number Redial Saving a Number Notebook FunctionTo store Mute Handset MuteMicrophone Mute Flashing red MuteTo set/cancel Before Leaving Your Desk Built-in Voice MessageFeat To replay OGM/Timed Reminder OGM Extension OGMTo delete OGM/Timed Reminder OGM Off-hook Make your selectionTo cancel the voice message function To set the voice message functionTo leave a message using the Direct Message function To replay the message which is not yet heardOLD To replay the messageTo replay all messages Access Code during OGM To replay/delete the messages from the outsideTo delete a message Enter the Voice MessageTo delete all messages of a personal message box at once Forwarding Your Calls Call Forwarding To set except Call Forwarding by Isdn Line Extension no. orPress FWD-From Cancel YourPress FWD/DND YourYour MSN To cancel Call Forwarding by Isdn LineTo set Call Forwarding by Isdn Line Boss-secretary function Forwarding Calls from a Hunting Group Hunting GroupOr extension no ForwardingDestination extension can call the forwarding group Message no Default Message Off-hook Dial On-hook Enter required numberFeature Access until Abst MSG On Press Absent MSG OnAbsent MSG Off Press Absent MSG OffTo lock/unlock Desired code Same codeLeaving a Hunting Group Log-In/Log-Out Flashing red a call waiting Customising Your PhoneMaking/Answering an Announcement Paging100 AllPress Paging External 101Rotate Jog Dial until Page Extrn is displayed Feature Access until Page GRP 102Group Group no103 Press Paging GroupPaging a Person and Transferring a Call 104Through a speaker and telephones Through a speakerGroup no. Specific 105Through the telephones of a particular extension group Page-E ANS is Answering a Paged Announcement106 107 Through the telephonesRotate Jog Dial until Page-GRP ANS is displayed Page-GRP ANS isSetting the Telephone According to Your Needs Setting the Alarm Timed ReminderTo view the setting 108Any key 109To stop or answer the ringing Refusing Incoming Calls Do Not Disturb DND Refusing all calls110 Enter extension number , dialPress FWD/DND Cancel 111Whisper Ohca 112Call waiting tone Denying the Paged Announcement Paging Deny 113114 To select an identification number to be displayedTo change the setting at any time for a particular call Line accessPress CO or enter the line access number 9 or 115116 117 118 Turning on the Background Music 11911 Day/Night Service Automatic Night ServiceManual Night Service 120Press Night Auto/On/Off 121To confirm the current mode, press the # key while on-hook Checking the Day/Night Service Status 122123 124 Press Parallel On/Off125 Using User-supplied Equipment If a Doorphone/Door Opener is ConnectedDoorphone call 126To set/cancel at the extension receiving doorphone calls 127To clear the phone number Doorphone no. SpecificOpening the door 128From a specified extension From any extension while talking to the doorphoneIf a Voice Processing System is Connected DPT Integration129 To forward your calls to your mailboxTo check and select the message 130Transferring calls Screening calls Live Call Screening LCS 131To listen to a stored message Before operatingTo set/cancel the password To cancel Live Call ScreeningOperation Flowchart 132133 Answering the callRecording a conversation Two-Way Recording 134To record into your mailbox To record into another mailbox135 To switch onIf an External Relay is Connected 136 To answer available only when the second ringer is ringingIf a Second Ringer is Connected To confirm Using the Display Proprietary Telephone137 138 To lock the logTo unlock the log To clear one log entry139 140 To record a call logUsing the KX-T7431, KX-T7433, KX-T7436 or KX-T7235 Using the KX-T7431141 OperationUsing the KX-T7433 Operating the various features System Feature Access142 ParameterSystem Feature 143Calling an intercom Extension Dialling144 Using the KX-T7436Operation using the function buttons Parameter Operation using the soft buttons145 Calling using 146Using the KX-T7235 147148 Storing the names and numbers for station speed dialling 149Display feature list 150Press function Enter desired number151 Call Forwarding/Do Not Disturb feature 152153 154 Section Operator Operation 155156 Switching Level of ServiceExtension Control 157 COS SecondaryChanging the Settings 158Input Enter programmingTo forward System Control159 Turning on the External Background Music 160To start/stop background music Ext-BGM On/OffRecording Company Greeting Outgoing Messages 161To record OGM for outside incoming call OGM no162 To replay OGM for outside incoming callsOGM no 163To delete OGM for outside incoming calls Using the ANSWER/RELEASE Button KX-T7441 only 164To transfer a call To transfer an outside call to an extension with one-touchPrinting the System Working Report 165166 Section Customising Your Phone & System 167168 Customising Your Phone Station ProgrammingCustomising Your Phone Station Programming Initial Settings 169To confirm the current setting 170To clear all settings 171Customising the Buttons 172173 To exit the mode at any time, lift the handset To make the ringing tone of each CO button distinctiveTo change the ringing tone for intercom calls 174To set a phantom ringing on or off at an extension To clear the button data175 PhantomCharge Fee Management Pre-assigned extension only 176ID code Enter ID code177 178 Customising Your SystemCustomising Your System 179 DisplayJack Number If you do not know the jack no., confirm it as shown belowConfirmation Procedure180 To exit the programming mode at any time, lift the handset User password181 Programme noEntering characters Character Entry182 183 Combination Table184 Date and Time Set 185Day HourEnter speed dial Enter phone number 186Speed dial no Phone no 187 1234 201 123Default No entry 188Speed dial no Name Enter speed dialJack no Extension no Extension Number Set189 Extension Name Set 190Jack no Press NextSection Appendix 191192 TroubleshootingTroubleshooting 193 194 Feature Number List Feature Number ListFeature Default Assigned no Additional digits 195196 197 Colp198 Directory DirectoryExtension 199Speed Name Phone no System Speed Dialling200 201 202 203 204 205 Speed Name Phone noName Station Speed Dialling206 Quick dial no Quick Dialling207 What is This Tone? What is This Tone?When going off-hook While on-hookWhen you make calls 209Busy Tone Ccbs Tone Reorder Tone210 When setting the features programmingDuring a conversation 211 Specifications SpecificationsGeneral Description 212System Data 213214 Section Index 215Index 216Index Index Pause Index Copyright Panasonic Business Systems U.K