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Ricoh 3245 Memory Transmission, Note, [Add], Important, Reference, Limitation

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Memory Transmission

Memory Transmission

Memory transmission mode has standard fax, Internet Fax and IP-Fax.

Important

❒If there is a power failure (the main power switch is off) or the machine is unplugged out for more than one hour, all the documents stored in memory are deleted. As soon as the main power switch is turned, the Power Failure Report is print- ed to help you identify deleted files. If you turn only the operation switch off, documents are not de- leted. See p.198 “Turning Off the Main Power / When a Power Fail- ure Occurs”, Facsimile Reference <Advanced Features> .

❒We recommend you call the re- ceiver and confirm with them when sending important messag- es.

Limitation

❒If memory is full (0% appears on the display), Memory Transmis- sion is disabled. Use Immediate Transmission instead.

Note

❒Maximum number of destinations per Memory Transmission: 500.

❒Combined total number of desti- nations of standby messages stored in memory: 500.

❒After the total number of pro- grammed destination numbers ex- ceeds 500, you can perform only Immediate Transmission.

❒The number of documents you can store is 400.

❒The number of pages you can store in memory depends on the origi- nal images and the scan settings.

You can store up to 320 standard pages (ITU-T #4 chart, Resolution: Standard, Original Type: Text). 2 You can store up to 2,240 standard pages, with the optional expansion memory installed.

❒When E-mail TX Results is pro- grammed in a Quick Operation key, you can select whether Com- munication Result Report e-mail is sent to specified e-mail addresses. The destination for notification is selected from Internet Fax destina- tions in the destination list. See p.81 “Communication Result Re- port (Memory Transmission)”, Facsimile Reference <Advanced Fea- tures> and p.144 “General Set- tings/Adjustment”, Facsimile Reference <Advanced Features> .

❒Allows you to specify a fax num- ber, e-mail address and IP-Fax number simultaneously.

❒When you add a destination for in- correct operation prevention, you can select to surely press [Add] with User Parameters. See p.166 “User Parameters”, Facsimile Refer- ence <Advanced Features> (switch 17, bit 2).

Reference

p.57 “Sending Internet Fax Documents ”

p.72 “Sending by IP-Fax”

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Contents

FAX Option Type Operating Instructions Facsimile Reference <Basic Features Getting Started Page Manuals for This Machine ❖Scanner Reference (PDF file - CD-ROM1) ❖Manuals for DeskTopBinder Lite [Setup] [Start] ❖Other manuals TABLE OF CONTENTS Specifying a Destination Searching for a Destination 3. Using Internet Fax Functions Internet Fax Functions (by E-Mail) Canceling a Transmission of an Internet Fax 5. Troubleshooting Page NOTICE -Noticeabout the Telephone Consumer Protection Act (Valid in USA only) Note to users in Canada Remarque concernant les utilisateurs au Canada -Avertissement: Important Safety Instructions Caution How to Read This Manual Symbols 1. Getting Started Control Panel 6.Display Panel 8.{Program} key 9.{Clear Modes} key 13.Function status indicators 14.Data In indicator Reading the Display Reading the display panel and using keys Display contents will differ depending on installed optional units ❖ Initial Display 1.Allows you to select scanning conditions and sizes Press this button to enter or add fax number 4.Displays messages and the ma- chine status [Add] 6.Press to display various informa- tion about transmission Displays Quick Operation keys set for frequently used functions [TX File Status] User Authentication Log Off (Using the Control Panel) A Press {User Tools/Counter} B Press [Logout] C Press [Yes] [Yes] Page 2. Faxing Placing Originals Clear/Stop Setting a Scan Area Specifying standard sizes Specifying programmed sizes Specifying Mixed Original Sizes Specifying Auto Detect Transmission Modes Memory Transmission A Make sure that Memory TX is se- lected B Place the original C Make the settings you require D Specify a destination F Specify a destination G Press the {Start} key -Sendingoriginals using the exposure glass -Checkingthe transmission settings Check Modes -BroadcastingSequence -Checkingthe transmission progress Canceling a Memory Transmission While the Original Is Being Scanned While the Original Is Being Transmitted Before the Transmission Is Started Page Immediate Transmission E Press the {Start} key Canceling an Immediate Transmission Before You Have Pressed the {Start} Key After You Have Pressed the Confirming Transmission Confirming on Display Confirming by Report Confirming by E-mail Scan Settings Resolution Original Type Image Density (Contrast) Auto Image Density Manual Image Density Combined Auto and Manual Image Density Mixing Scan Settings for a Multiple Page Original {Start} key When placing originals in the optional Auto Document Feeder Specifying a Destination Entering a Fax Number Using the {Tone} key with On Hook Dial Entering an E-mailAddress Entering an IP-FaxDestination C Enter the IP-Faxdestination and then press [OK] [Protocol] -IP-FaxDestination ❖When not using a gatekeeper/SIP server ❖When using a gatekeeper/SIP server Registering Entered Destinations to the Address Book Using Destination Lists Switching the titles of destination lists Specifying a single destination Specifying a group of destinations [Select] [Cancel] D Press the {Start} key Searching for a Destination Search by Destination Name Search by Fax Number Search by E-mailAddress Search by IP-FaxDestination Search by LDAP Server G Enter a partial string for each search condition for each con- dition, and then select the search criteria [Name] [Search Beginning Word] •[Search End Word]: Search for strings that end with the specified character Specifying a Registration Number Reception Receiving a Fax in Manual Reception Mode Page 3. Using Internet Fax Functions Internet Fax Functions (by E-Mail) Internet Fax Precautions Functions Not Supported by E-mailTransmission Functions Not Supported by E-mailReception T.37 Full Mode ❖Registering the Received Reception Confirmation Contents ❖Requesting a Reception Confirmation Sending Internet Fax Documents [E-mail Account] B When you set an e-mailoption, press [Sub TX Mode] C Press [E-mailOptions] To enter the subject To enter the text To set reception notice To set BCC transmission G Select the scan settings you require H Enter the e-mailaddress J Specify the next destination K Press the {Start} key Confirming Reception Page Canceling a Transmission of an Internet Fax While the Original Is Being Scanned In After the Original Has Been Scanned In Receiving Internet Fax Auto E-mailReception Manual E-mailReception Page Received Images IP-FaxFunction Page Notes on Using IP-Fax Functions not Available for IP-FaxTransmission Sending by IP-Fax [IP-Fax Setting of Fax Initial Settings] C To add a destination, press [Add] D Specify the next destination Page 4. Programming Initial Settings and Adjustments Programming Programming a Fax Header Programming an Own Name Programming an Own Fax Number Editing Deleting Page Programming Fax Destinations and Folder Destinations in the Address Book Page 5. Troubleshooting Adjusting the Volume E Press [Lower] or [Louder] for each item, and then press [OK] [Lower] [Louder] [Check] F Press the {User Tools/Counter} key When the {Facsimile} Key Is Lit in Red When Toner Runs Out Error Messages and Their Meanings as scanner is in use for other function [Stop] key was pressed. Stop copying? [Stop] key was pressed. Stop stor [14-01] [14-09] [14-33] [15-01] [15-02] [15-03] [15-11] [15-12] -Outof paper display message Exit -Networkerror display message (switch 21, bit 6) Solving Problems Receiv ing Page When Things Don't Go as Expected INDEX Page ❖FCC Requirements