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Ricoh 3245 Receiving Internet Fax, Auto E-mailReception, Manual E-mailReception, If “, Note, Note, Limitation, Preparation, If memory runs out, A Press [Manual E-mailRX]

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Using Internet Fax Functions

Receiving Internet Fax

You can receive e-mail documents by Internet Fax.

There are two methods of receiving e- mail: Auto E-mail Reception and Manual E-mail Reception.

Limitation

❒E-mail with attachments other than

3 TIFF-F format files cannot be re- ceived. Senders receive an Error Mail Notification if their e-mail contains attachments. You can se- lect whether or not the machine sends this message with User Pa- rameters. See p.166 “User Parame- ters”, Facsimile Reference <Advanced Features> (switch 21, bit 7). How- ever, TIFF-F documents created by the Saving function of DeskTop- Binder Professional Lite can be re- ceived.

❒If “Require Secure Password Au- thentication (SPA) for all client connections” is selected in Windows Server 2003, reception is not possible.

Note

❒When Reception Protocol is set to POP3 or IMAP4, you can set the machine to retain incoming e-mail or delete it from the server in “Sys- tem Settings”. See “File Transfer”, Network Guide.

❒With User Parameters, you can have the machine return the ac- knowledgment of e-mail to the sender. See p.166 “User Parame- ters”, Facsimile Reference <Advanced Features> (switch 21, bit 1).

Auto E-mail Reception

When this function is turned on, the machine periodically checks the e- mail server for incoming e-mail and downloads it as necessary.

E-mail auto-reception should be set in “System Settings”. When you select auto-reception, set the reception interval in minutes.

See “File Transfer”, Network Guide.

Note

❒If memory runs out, e-mail will not be received at the specified inter- vals. Reception will resume when sufficient memory becomes avail- able.

Manual E-mail Reception

The following operation allows you to receive e-mail at all times.

Preparation

Program the Manual E-mail RX function to a Quick Operation key beforehand. See p.144 “General Settings/Adjustment”, Facsimile Reference <Advanced Features> .

A Press [Manual E-mail RX].Access the server to check for e- mail. Receive any saved e-mails.

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Contents

FAX Option Type Operating Instructions Facsimile Reference <Basic Features Getting Started Page Manuals for This Machine ❖Scanner Reference (PDF file - CD-ROM1) ❖Manuals for DeskTopBinder Lite [Setup] [Start] ❖Other manuals TABLE OF CONTENTS Specifying a Destination Searching for a Destination 3. Using Internet Fax Functions Internet Fax Functions (by E-Mail) Canceling a Transmission of an Internet Fax 5. Troubleshooting Page NOTICE -Noticeabout the Telephone Consumer Protection Act (Valid in USA only) Note to users in Canada Remarque concernant les utilisateurs au Canada -Avertissement: Important Safety Instructions Caution How to Read This Manual Symbols 1. Getting Started Control Panel 6.Display Panel 8.{Program} key 9.{Clear Modes} key 13.Function status indicators 14.Data In indicator Reading the Display Reading the display panel and using keys Display contents will differ depending on installed optional units ❖ Initial Display 1.Allows you to select scanning conditions and sizes Press this button to enter or add fax number 4.Displays messages and the ma- chine status [Add] 6.Press to display various informa- tion about transmission Displays Quick Operation keys set for frequently used functions [TX File Status] User Authentication Log Off (Using the Control Panel) A Press {User Tools/Counter} B Press [Logout] C Press [Yes] [Yes] Page 2. Faxing Placing Originals Clear/Stop Setting a Scan Area Specifying standard sizes Specifying programmed sizes Specifying Mixed Original Sizes Specifying Auto Detect Transmission Modes Memory Transmission A Make sure that Memory TX is se- lected B Place the original C Make the settings you require D Specify a destination F Specify a destination G Press the {Start} key -Sendingoriginals using the exposure glass -Checkingthe transmission settings Check Modes -BroadcastingSequence -Checkingthe transmission progress Canceling a Memory Transmission While the Original Is Being Scanned While the Original Is Being Transmitted Before the Transmission Is Started Page Immediate Transmission E Press the {Start} key Canceling an Immediate Transmission Before You Have Pressed the {Start} Key After You Have Pressed the Confirming Transmission Confirming on Display Confirming by Report Confirming by E-mail Scan Settings Resolution Original Type Image Density (Contrast) Auto Image Density Manual Image Density Combined Auto and Manual Image Density Mixing Scan Settings for a Multiple Page Original {Start} key When placing originals in the optional Auto Document Feeder Specifying a Destination Entering a Fax Number Using the {Tone} key with On Hook Dial Entering an E-mailAddress Entering an IP-FaxDestination C Enter the IP-Faxdestination and then press [OK] [Protocol] -IP-FaxDestination ❖When not using a gatekeeper/SIP server ❖When using a gatekeeper/SIP server Registering Entered Destinations to the Address Book Using Destination Lists Switching the titles of destination lists Specifying a single destination Specifying a group of destinations [Select] [Cancel] D Press the {Start} key Searching for a Destination Search by Destination Name Search by Fax Number Search by E-mailAddress Search by IP-FaxDestination Search by LDAP Server G Enter a partial string for each search condition for each con- dition, and then select the search criteria [Name] [Search Beginning Word] •[Search End Word]: Search for strings that end with the specified character Specifying a Registration Number Reception Receiving a Fax in Manual Reception Mode Page 3. Using Internet Fax Functions Internet Fax Functions (by E-Mail) Internet Fax Precautions Functions Not Supported by E-mailTransmission Functions Not Supported by E-mailReception T.37 Full Mode ❖Registering the Received Reception Confirmation Contents ❖Requesting a Reception Confirmation Sending Internet Fax Documents [E-mail Account] B When you set an e-mailoption, press [Sub TX Mode] C Press [E-mailOptions] To enter the subject To enter the text To set reception notice To set BCC transmission G Select the scan settings you require H Enter the e-mailaddress J Specify the next destination K Press the {Start} key Confirming Reception Page Canceling a Transmission of an Internet Fax While the Original Is Being Scanned In After the Original Has Been Scanned In Receiving Internet Fax Auto E-mailReception Manual E-mailReception Page Received Images IP-FaxFunction Page Notes on Using IP-Fax Functions not Available for IP-FaxTransmission Sending by IP-Fax [IP-Fax Setting of Fax Initial Settings] C To add a destination, press [Add] D Specify the next destination Page 4. Programming Initial Settings and Adjustments Programming Programming a Fax Header Programming an Own Name Programming an Own Fax Number Editing Deleting Page Programming Fax Destinations and Folder Destinations in the Address Book Page 5. Troubleshooting Adjusting the Volume E Press [Lower] or [Louder] for each item, and then press [OK] [Lower] [Louder] [Check] F Press the {User Tools/Counter} key When the {Facsimile} Key Is Lit in Red When Toner Runs Out Error Messages and Their Meanings as scanner is in use for other function [Stop] key was pressed. Stop copying? [Stop] key was pressed. Stop stor [14-01] [14-09] [14-33] [15-01] [15-02] [15-03] [15-11] [15-12] -Outof paper display message Exit -Networkerror display message (switch 21, bit 6) Solving Problems Receiv ing Page When Things Don't Go as Expected INDEX Page ❖FCC Requirements