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Ricoh 3245 Notes on Using IP-Fax, Functions not Available for IP-FaxTransmission, ❖SIP, ❖H.323, ❖SIP server, -Terminology, ❖Gateway (VoIP gateway)

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IP-Fax Function

-Terminology❖H.323

A protocol that specifies the compression/decompression method of audio, images, and data files sent or received via one-to-one communication over a LAN or Internet.

❖SIP

A communication control protocol for Internet telephone that utilizes VoIP (which converts voice information to IP packets) and is equipped with func- 3 tions such as transfer and caller number display similar to telephone network compared to other protocols such as H.323.

❖Gatekeeper (VoIP gatekeeper)

A gatekeeper manages devices connected to an IP network and converts alias telephone numbers to IP addresses and performs authentication functions. In addition, a gatekeeper governs band (transmission rate assignment) and ac- cess control.

❖Gateway (VoIP gateway)

A gateway connecting a telephone network and IP network, it has functions such as protocol conversion for connect these different network, and also con- nects communication devices (telephones, facsimiles, etc.) to a LAN or other network.

❖SIP server

A SIP server mediates connection requests between devices connected to an IP network and is composed mainly of servers that have the following three functions:

•Proxy server: Issues requests and relays responses.

•Registrar server: Receives registration of a users positional information within an IP network.

•Redirect server: Used to inquire the destination of a request.

Notes on Using IP-Fax

•You cannot send to a firewall-protected network.

•You cannot use telephones on a LAN.

Functions not Available for IP-Fax Transmission

You can use the following functions with standard fax transmission, but not IP- Fax transmission:

• Batch transmission

• Manual dial

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Contents

FAX Option Type Operating Instructions Facsimile Reference <Basic Features Getting Started Page Manuals for This Machine ❖Scanner Reference (PDF file - CD-ROM1) ❖Manuals for DeskTopBinder Lite [Setup] [Start] ❖Other manuals TABLE OF CONTENTS Specifying a Destination Searching for a Destination 3. Using Internet Fax Functions Internet Fax Functions (by E-Mail) Canceling a Transmission of an Internet Fax 5. Troubleshooting Page NOTICE -Noticeabout the Telephone Consumer Protection Act (Valid in USA only) Note to users in Canada Remarque concernant les utilisateurs au Canada -Avertissement: Important Safety Instructions Caution How to Read This Manual Symbols 1. Getting Started Control Panel 6.Display Panel 8.{Program} key 9.{Clear Modes} key 13.Function status indicators 14.Data In indicator Reading the Display Reading the display panel and using keys Display contents will differ depending on installed optional units ❖ Initial Display 1.Allows you to select scanning conditions and sizes Press this button to enter or add fax number 4.Displays messages and the ma- chine status [Add] 6.Press to display various informa- tion about transmission Displays Quick Operation keys set for frequently used functions [TX File Status] User Authentication Log Off (Using the Control Panel) A Press {User Tools/Counter} B Press [Logout] C Press [Yes] [Yes] Page 2. Faxing Placing Originals Clear/Stop Setting a Scan Area Specifying standard sizes Specifying programmed sizes Specifying Mixed Original Sizes Specifying Auto Detect Transmission Modes Memory Transmission A Make sure that Memory TX is se- lected B Place the original C Make the settings you require D Specify a destination F Specify a destination G Press the {Start} key -Sendingoriginals using the exposure glass -Checkingthe transmission settings Check Modes -BroadcastingSequence -Checkingthe transmission progress Canceling a Memory Transmission While the Original Is Being Scanned While the Original Is Being Transmitted Before the Transmission Is Started Page Immediate Transmission E Press the {Start} key Canceling an Immediate Transmission Before You Have Pressed the {Start} Key After You Have Pressed the Confirming Transmission Confirming on Display Confirming by Report Confirming by E-mail Scan Settings Resolution Original Type Image Density (Contrast) Auto Image Density Manual Image Density Combined Auto and Manual Image Density Mixing Scan Settings for a Multiple Page Original {Start} key When placing originals in the optional Auto Document Feeder Specifying a Destination Entering a Fax Number Using the {Tone} key with On Hook Dial Entering an E-mailAddress Entering an IP-FaxDestination C Enter the IP-Faxdestination and then press [OK] [Protocol] -IP-FaxDestination ❖When not using a gatekeeper/SIP server ❖When using a gatekeeper/SIP server Registering Entered Destinations to the Address Book Using Destination Lists Switching the titles of destination lists Specifying a single destination Specifying a group of destinations [Select] [Cancel] D Press the {Start} key Searching for a Destination Search by Destination Name Search by Fax Number Search by E-mailAddress Search by IP-FaxDestination Search by LDAP Server G Enter a partial string for each search condition for each con- dition, and then select the search criteria [Name] [Search Beginning Word] •[Search End Word]: Search for strings that end with the specified character Specifying a Registration Number Reception Receiving a Fax in Manual Reception Mode Page 3. Using Internet Fax Functions Internet Fax Functions (by E-Mail) Internet Fax Precautions Functions Not Supported by E-mailTransmission Functions Not Supported by E-mailReception T.37 Full Mode ❖Registering the Received Reception Confirmation Contents ❖Requesting a Reception Confirmation Sending Internet Fax Documents [E-mail Account] B When you set an e-mailoption, press [Sub TX Mode] C Press [E-mailOptions] To enter the subject To enter the text To set reception notice To set BCC transmission G Select the scan settings you require H Enter the e-mailaddress J Specify the next destination K Press the {Start} key Confirming Reception Page Canceling a Transmission of an Internet Fax While the Original Is Being Scanned In After the Original Has Been Scanned In Receiving Internet Fax Auto E-mailReception Manual E-mailReception Page Received Images IP-FaxFunction Page Notes on Using IP-Fax Functions not Available for IP-FaxTransmission Sending by IP-Fax [IP-Fax Setting of Fax Initial Settings] C To add a destination, press [Add] D Specify the next destination Page 4. Programming Initial Settings and Adjustments Programming Programming a Fax Header Programming an Own Name Programming an Own Fax Number Editing Deleting Page Programming Fax Destinations and Folder Destinations in the Address Book Page 5. Troubleshooting Adjusting the Volume E Press [Lower] or [Louder] for each item, and then press [OK] [Lower] [Louder] [Check] F Press the {User Tools/Counter} key When the {Facsimile} Key Is Lit in Red When Toner Runs Out Error Messages and Their Meanings as scanner is in use for other function [Stop] key was pressed. Stop copying? [Stop] key was pressed. Stop stor [14-01] [14-09] [14-33] [15-01] [15-02] [15-03] [15-11] [15-12] -Outof paper display message Exit -Networkerror display message (switch 21, bit 6) Solving Problems Receiv ing Page When Things Don't Go as Expected INDEX Page ❖FCC Requirements