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Ricoh Facsimile Reference Basic manual Entering an E-mail Address, Using the Destination List

Models: Facsimile Reference Basic

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Specifying a Destination

Entering an E-mail Address

When using Internet Fax transmis- sion, specify the e-mail address in place of the fax number.

Note

You can enter up to 128 characters.

A Make sure that is displayed in the destination display column.

***FAX621.tif***

Note
If it	is not displayed, press
[	].

B Press [Manual].

***FAX622.tif***

C Enter the e-mail address destina- tion, and then press the {OK}key.

***FAX623.tif***

Note

If you make a mistake, press the {Clear/Stop} key, and then enter again.

To change the e-mail address af- ter pressing the {OK}key, press

[EditDest], re-enter an e-mail ad- dress, and then press the {OK} key.

Reference

“Entering Text”, General Set- tings Guide

The destination is specified.

***FAX624.tif***

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Using the Destination List

You can program up to 150 destina- tions (fax numbers and e-mail ad- dresses) into the destination list. The destinations programmed into desti- nation numbers 001 to 016 can be specified by pressing Quick Dial keys 01 to 16. Hence, you should program frequently used destinations in the Quick Dial keys. In a Quick Dial key, you can program a single destination or multiple destinations (fax numbers and/or e-mail addresses). A Quick Dial key programmed with multiple destinations is called a Group Dial. You can send (broadcast) the same message to the destinations in the Group Dial.

You can also program a name for a Quick Dial key (for example "Brown", or "Branch Office") that will appear before you press the {Start} key to start sending.

Preparation

In the destination list, program in- dividual fax numbers, e-mail ad- dresses and/or groups of destinations. See “Registering a Fax Destination”, “Registering an E-mail Destination”, and “Regis- tering a New Group”, General Set- tings Guide.

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Ricoh Facsimile Reference Basic manual Entering an E-mail Address, Using the Destination List, Press Manual

Contents

Facsimile Reference Basic Features Operating Instructions Facsimile Reference Basic Features Introduction Canada ™ FCC RequirementsManuals for This Machine ™ Manuals for DeskTopBinder V2 Lite ™ Manuals for ScanRouter V2 Lite™ Other manuals Table of Contents When Toner Runs Out Canceling Internet Fax TransmissionInitial Settings and Adjustments Adjusting the VolumePage Remarque concernant les utilisateurs au Canada Importantes Mesures DE SÉ- Curité Important Safety InstructionsLimitation How to Read This ManualSymbols PreparationControl Panel ™ Features Programmed by Default Reading the Display Reading the display and using keysDestination entry Selection keys Selectable items ™ When Internet Fax Settings is onStandby display Machine status or currently se- lected function Message™ Reception ™ TX ModeCommunication display ™ Memory Transmission fax transmissionUser code entry display ™ Memory Transmission Transmission ModesFaxing 81/2 Placing OriginalsPlacing a Single Original on the Exposure Glass Placing Originals in the ADFLimit mark Document guide Originals unsuitable for the ADFMake sure the Memory Trans. in- dicator lights Memory TransmissionMake the settings you require Place the original in the ADF, or on the exposure glassSpecify a destination Press the Startkey Sending originals using the exposure glassPress the Clear/Stopkey Canceling a Memory TransmissionWhile the Original Is Being Scanned Press the Clear ModeskeyMake sure that the standby dis- play appears Press Stop TXPress Delete Immediate Transmission Make sure the Memory Trans. in- dicator is offPlace the original Select the scan settings you re- quire FAX616.tif Press the Clear/Stop key, and then remove the original Canceling an Immediate TransmissionBefore You Have Pressed StartKey After You Have Pressed StartKeyResolution Scan SettingsPress the Original Type key for the type you require Original Type™ Text ™ PhotoImage Density Contrast When placing originals on the exposure glassWhen placing originals in the ADF ™ E-mail address Specifying a DestinationEntering a Fax Number ™ Fax numberPress Tone PauseTone Press the On Hook DialkeyUsing the Destination List Entering an E-mail AddressPress Manual Specifying a group of destinations using the Quick Dial key Specifying a destination using the Quick Dial keyPress the OK key when confir- mation is complete Make sure the destination name appears on the displayPress the Check Destinationkey ™ Search by Fax Number Searching for a DestinationSearch by Destination Name ™ Search by Destination NameSelect Display Destination List us Select the destination name to specify using Uor TSelect the destination you want to specify using Tor U Selecting from Destination ListSpecifying a Registration Number Select Search by Registration No. using Uor TSearch by Fax No. confirmation Search by Fax NumberEnter a fax number to search for Press to display . Note2Search by E-mail Address ˆ If Search by E-mail Address doesSearch by E-mail Address entry dis Select the e-mail address to speci- fy using Uor T ™ Manual Reception Switching the Reception Mode™ Auto Switch ReceptionReceiving a Fax in Manual Reception Mode Faxing Internet Fax Functions Using Internet Fax FunctionsInternet Fax Precautions Functions Not Supported by E-mail TransmissionFunctions Not Supported by E-mail Reception ™ Requesting a Reception Confirmation Full Mode™ Registering the Received Reception Confirmation Contents ™ Returning a Return ReceiptUsing Internet Fax Functions Transmitting Internet Fax ™ Attach Subject™ Return Receipt Enter the subject When you set an e-mail option, press TX ModeSelect Manual Input using U or T, and then press the OK key KeyPress the OKkey After selecting the subject, press the OKkey Press Uor Tto select OnSpecify the next destination Enter the e-mail addressAbout the E-mail Subject Confirming Reception Canceling Internet Fax Transmission Press the programmed User Func Receiving Internet FaxAuto E-mail Reception Manual E-mail ReceptionPress Exit Mail is in the serverMessage is inserted in all e- mails Received ImagesSubject Date™ Own Fax Number facsimile number of sender Initial Settings and Adjustments™ Fax Header ™ Own NamePress the User Tools/Counterkey ProgrammingEditing Enter an Own Name, and then press the OKkeyPress the User Tools/Counter key Deleting Select Fax Header using U or T, and then press the OKkeyDisplay returns to that of step E Programming Fax Numbers and E-mail addresses Adjusting the Volume You can adjust the volume using Problem Solutions When Facsimile Key Is Lit in RedWhen Toner Runs Out Make sure that the machine is in facsimile modePress Exit, and then perform transmission operation Cancelled Error Messages and Their Meanings14-09 Out of paper display message This table lists some common problems and their solutions Solving ProblemsExceeded max. E Want Operation Reference When Things Dont Go as ExpectedIndex Auto Reception Manual Reception Memo EN USA B168-8607