Receiving Internet Fax | Ricoh Facsimile Reference Basic specification

Using Internet Fax Functions

Receiving Internet Fax

You can receive e-mail documents by Internet Fax.

There are two methods of receiving e- mail: Auto E-mail Reception and Manual E-mail Reception.

	Limitation
3	E-mail with attachments other
3	than TIFF-F format files cannot be

received. Senders receive an Error Mail Notification if their e-mail contains attachments. You can se- lect whether or not the machine sends this message with User Pa- rameters. See p.76 “User Parame- ters”, Facsimile Reference <Advanced Features> (switch 21, bit 7). How- ever, TIFF-F documents created by the Saving function of Desktop- Binder V2 Professional Lite can be received.

Note

When Reception Protocol is set to POP3 or IMAP4, you can set the machine to retain incoming e-mail or delete it from the server in “Sys- tem Settings”. See “Settings You Can Change with User Tools - File Transfer”, Network Guide.

With User Parameters, you can have the machine return the ac- knowledgment of e-mail to the sender. See p.76 “User Parame- ters”, Facsimile Reference <Advanced Features> (switch 21, bit 1).

Auto E-mail Reception

When this function is turned on, the machine periodically checks the e- mail server for incoming e-mail and downloads it as necessary.

E-mail auto-reception should be set in “System Settings”. When you select auto-reception, set the reception in- terval in minutes.

See “Settings You Can Change with User Tools - File Transfer”, Network Guide.

Note

If memory runs out, e-mail will not be received at the specified intervals. Reception will resume when suffi- cient memory becomes available.

Manual E-mail Reception

The following operation allows you to receive e-mail at all times.

Preparation

Program the Manual E-mail RX function to a User Function key ({F1}to {F3}) beforehand. See p.66 “Set User Function Key”, Facsimile Reference <Advanced Features> .

A Press the programmed User Func-

tion key ({F1}to {F3}).

ABZ117S.eps

54	Guide display appears.

Image 62

Ricoh Facsimile Reference Basic Receiving Internet Fax, Auto E-mail Reception, Manual E-mail Reception, Tion key F1 to F3

Contents

Facsimile Reference Basic Features Operating Instructions Facsimile Reference Basic Features Introduction ™ FCC Requirements Canada Manuals for This Machine ™ Other manuals ™ Manuals for DeskTopBinder V2 Lite™ Manuals for ScanRouter V2 Lite Table of Contents Adjusting the Volume Canceling Internet Fax TransmissionInitial Settings and Adjustments When Toner Runs OutPage Remarque concernant les utilisateurs au Canada Important Safety Instructions Importantes Mesures DE SÉ- Curité Preparation How to Read This ManualSymbols Limitation Control Panel ™ Features Programmed by Default Reading the display and using keys Reading the Display Machine status or currently se- lected function Message ™ When Internet Fax Settings is onStandby display Destination entry Selection keys Selectable items ™ Memory Transmission fax transmission ™ TX ModeCommunication display ™ Reception User code entry display Transmission Modes ™ Memory Transmission Faxing Placing Originals 81/2 Placing Originals in the ADF Placing a Single Original on the Exposure Glass Originals unsuitable for the ADF Limit mark Document guide Memory Transmission Make sure the Memory Trans. in- dicator lights Specify a destination Make the settings you requirePlace the original in the ADF, or on the exposure glass Sending originals using the exposure glass Press the Startkey Press the Clear Modeskey Canceling a Memory TransmissionWhile the Original Is Being Scanned Press the Clear/Stopkey Press Delete Make sure that the standby dis- play appearsPress Stop TX Place the original Immediate TransmissionMake sure the Memory Trans. in- dicator is off Select the scan settings you re- quire FAX616.tif After You Have Pressed StartKey Canceling an Immediate TransmissionBefore You Have Pressed StartKey Press the Clear/Stop key, and then remove the original Scan Settings Resolution ™ Photo Original Type™ Text Press the Original Type key for the type you require When placing originals on the exposure glass Image Density Contrast When placing originals in the ADF ™ Fax number Specifying a DestinationEntering a Fax Number ™ E-mail address Press the On Hook Dialkey PauseTone Press Tone Press Manual Using the Destination ListEntering an E-mail Address Specifying a destination using the Quick Dial key Specifying a group of destinations using the Quick Dial key Press the Check Destinationkey Press the OK key when confir- mation is completeMake sure the destination name appears on the display ™ Search by Destination Name Searching for a DestinationSearch by Destination Name ™ Search by Fax Number Selecting from Destination List Select the destination name to specify using Uor TSelect the destination you want to specify using Tor U Select Display Destination List us Select Search by Registration No. using Uor T Specifying a Registration Number Press to display . Note2 Search by Fax NumberEnter a fax number to search for Search by Fax No. confirmation Search by E-mail Address entry dis Search by E-mail Addressˆ If Search by E-mail Address does Select the e-mail address to speci- fy using Uor T Reception Switching the Reception Mode™ Auto Switch ™ Manual Reception Receiving a Fax in Manual Reception Mode Faxing Using Internet Fax Functions Internet Fax Functions Functions Not Supported by E-mail Reception Internet Fax PrecautionsFunctions Not Supported by E-mail Transmission ™ Returning a Return Receipt Full Mode™ Registering the Received Reception Confirmation Contents ™ Requesting a Reception Confirmation Using Internet Fax Functions ™ Return Receipt Transmitting Internet Fax™ Attach Subject Key When you set an e-mail option, press TX ModeSelect Manual Input using U or T, and then press the OK key Enter the subject Press Uor Tto select On Press the OKkey After selecting the subject, press the OKkey Enter the e-mail address Specify the next destination About the E-mail Subject Confirming Reception Canceling Internet Fax Transmission Manual E-mail Reception Receiving Internet FaxAuto E-mail Reception Press the programmed User Func Mail is in the server Press Exit Date Received ImagesSubject Message is inserted in all e- mails ™ Own Name Initial Settings and Adjustments™ Fax Header ™ Own Fax Number facsimile number of sender Programming Press the User Tools/Counterkey Press the User Tools/Counter key EditingEnter an Own Name, and then press the OKkey Select Fax Header using U or T, and then press the OKkey Deleting Display returns to that of step E Programming Fax Numbers and E-mail addresses Adjusting the Volume You can adjust the volume using When Facsimile Key Is Lit in Red Problem Solutions Press Exit, and then perform transmission operation When Toner Runs OutMake sure that the machine is in facsimile mode Error Messages and Their Meanings Cancelled 14-09 Out of paper display message Solving Problems This table lists some common problems and their solutions Exceeded max. E When Things Dont Go as Expected Want Operation Reference Index Auto Reception Manual Reception Memo EN USA B168-8607