Ricoh Facsimile Reference Basic Transmitting Internet Fax, ™ Attach Subject, ™ Return Receipt

Transmitting Internet Fax

Transmitting Internet Fax

Preparation

You need to make System Settings beforehand. See “Setting Up the Machine on a Network”, Network Guide.

This section describes how to scan a document into the memory and send it as e-mail. Specify the destination's e-mail address instead of fax number.

You can send Internet Fax documents only with Memory Transmission. If you specify Immediate Transmission in Internet Fax, the "Try again af-

ter switching to memory trans-

mission." message appears. When this happens, press [Exit], and then switch to Memory Transmission.

When sending documents, you can set e-mail options using [TX Mode].

You can set the following options:

™Attach Subject

Allows you to enter a subject for the document you want to send.

Note

ˆFor convenience, program fre- quently-used subject. "Urgent", and "High" are programmed as default. See "Settings You Can Change with User Tools - File Transfer", Network Guide.

ˆYou can enter up to 64 charac- ters in total.

ˆIf you send e-mail without set- ting a subject in "E-mail Op- tions" under "TX Mode", the subject is automatically insert- ed. For more details about how a subject is automatically insert- ed, see p.51 “About the E-mail Subject”.

ˆYou cannot send a subject only as e-mail without an original.

™Return Receipt

You can confirm sent documents were properly received using e- mail or Journal.

Important

ˆIf power outage lasts about an

hour, or the machine is disconnect-

ed from the power outlet for about 3 an hour, documents stored in the

fax machine's memory are deleted. If any document is deleted, the Power Failure Report is automati- cally printed out when the main power switch is turned on. Use this report to check which documents were deleted. Simply turning off the power by pressing the Opera- tion switch does not delete stored documents. See p.98 “Turning Off the Main Power/In Case of a Pow- er Failure”, Facsimile Reference <Advanced Features> .

ˆYou may not be able to send large files as e-mail, depending on e- mail environment conditions.

ˆThe level of security for Internet communications is low. Use of the telephone network is recommend- ed for confidential communica- tions.

Limitation

ˆWhen available memory is low, you may not be able to send the In- ternet Faxes.

Note

ˆBecause the machine sends docu- ments as e-mail messages with an attached TIFF-F image, viewer ap- plications are required in order to view documents when they are re- ceived on a computer.

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