Confidential reception | Sharp FO-6700 instruction

Confidential Operations

Confidential reception

When another fax machine sends you a document by confidential transmission, your fax machine holds it in memory instead of immediately printing it out. The document cannot be printed out until you enter the correct passcode.

Your fax has 10 "mailboxes" in which confidential documents can be received. Each mailbox has its own passcode, allowing up to 10 different people or groups to each receive their own confidential documents. The mailboxes are identified by 2-digit numbers.

Programming the confidential passcode

To receive a confidential. document, you must first program a 2-digit mailbox number and a 4-digit passcode.

Note: Be sure to inform the transmitting party of your 2-digit mailbox number in advance. The transmitting party will need this number to send you confidential faxes.

1 Press the CONFIDENTIAL Key and then 3.

The display will show:

3:CONF. CODE SET ENTER BOX # (00-99)

CONFIDENTIAL	3
S

2 Enter a 2-digit number (from "00" to	0	1
"99") by pressing the numeric keys.

This number identifies the mailbox.

(Example)

84

Image 86

Sharp FO-6700 operation manual Confidential reception, Programming the confidential passcode

Contents

FO-6700 About the Telephone Consumer Protection ACT Quick Reference Guide Transmitting documents Guia DE Consulta Rapida Transmisión de documentos Introduction Paper capacity Important safety information WeightPage Table of Contents Optional Settings Printing Lists and Reports Maintenance Installation Unpacking Checklist Line 1 in USE light Status indicatorLook at the Operation Panel Line 2 in USE light Drum indicator Paper indicatorToner indicator Power Save key Contrast key Timer keyRapid Dial Keys Counter key Search Dial key Life key18 MEM. Status key Line key Speed Dial key Dial keypad numeric keysFunction key Copy key Broadcast key Redial keySpeaker key Stop key Connections Points to keep in mind when setting upConnecting the power cord Connecting the telephone line cord Connecting a telephone optional Attaching the document OUT tray Attaching the received document tray Dual line option FO-67DL F.A.S.T. System optional service Verification Stamp option Installing the Print Cartridges Blue Green Installation Overlay, 2, and the Start key Sharp FO-47ND toner cartridge When to replace the toner cartridgeWhen to replace the drum cartridge Sharp FO-47DR drum cartridge Loading Printing Paper Loading paper in the paper tray Insert a stack of paper into the tray, print side up Loading paper in a paper cassette Attach a Letter label here to indicate the paper size Entering Your Name and Fax Number Press the Start key Example Sharp = S Setting the Date and Time Enter the year four digits Daylight Saving Time Speaker Volume AdjustmentWhen the display shows the desired Ringer Loading one page at a time Size and weightTransmittable Documents Maximum scanning area Other restrictions Loading the Document Adjusting the Resolution and Contrast Resolution Fax machine has three contrast settings Contrast Sending a Fax by Normal Dialing Using the Redial key 2 4 4 1 Programming Auto-Dial Numbers Display will show Example Rapid Key SET Cancel Line No selection Press these keys Chain Diaing for area and access codesClearing auto-dial numbers To clear a Rapid Key, press the Rapid Key Making changes Creating and Using Personal Books Creating a personal directory book Enter a name for the personal Using a personal book Creating and Using Personal Books Clearing a book Canceling an operation performed from a bookClosing a book Press the 2 key to select Clear Display will show Press the Start key Dual Access Sending a Fax by Automatic Dialing If the memory becomes full Rapid Key Dialing Speed Dialing Direct Keypad Dialing Desired Searching for an auto-dial number Press the Search Dial key flip Checking the telephone line status To cancel a fax transmission or receptionChain Dialing Automatic redialing Memory Retransmission When you have finished checking Checking documents in memory To cancel a memory transmission Cover Sheet Cover Sheet Mode Batch Page Numbering Comments Setting the reception mode Auto modeManual mode Using Auto Reception Mode Using Manual Reception Mode Substitute Reception to Memory Making Copies Press 1 Multi if you do not want Checking copy jobs in memory Special Functions Broadcasting Press the Start key Display will show Broadcasting using a Group Key Storing numbers in Group Keys Editing a group Confidential Operations Confidential transmission Press a Rapid Key Confidential reception Programming the confidential passcode Clearing the passcode Printing out received documents Enter your confidential passcode Press the Start key Relay Request Storing a relay group 2RELAY Group SET Press the Speed Dial key Are programmed in the relay machine Clearing a relay group Requesting a relay transmission Relay Broadcast Press 1 to enter a number, or 2 to clear Subaddressing Transmission Creating a Subaddressing transmission table 0SUBADDRESSING Mode Enter #1-5,*,# About Subaddress Press the 2 key Display will show TX Table #=01 Enter Passcode Sending a fax by Subaddressing transmission Press the Function key and then Display will show Clearing a transmission table Press the 3 key Display will show Polling Polling others Serial Polling using a Group Key Being polled Memory polling Polling standby Clearing a document Polling Security Turning Polling Security on and off Storing and clearing fax numbers for polling permission Programming and clearing a System number Enter the number 4 digits with Numeric keys Storing and clearing ID numbers for polling permission Enter the ID number 4 digits by Pressing the numeric keys Power Save Mode Selecting the Power Save Type Turning on Power Save Mode when Real Time is selected Turning on Power Save Mode when Timer is selected Timer on Weekend Setting 1=YES, 2=NO Press 1 if you want to set a period Timer ON? 1=YES, 2=NO Timer Operations Initial procedure Example Monday Transmission 120 Key Polling Serial Polling Broadcasting Relay Request Subaddressing transmission 127 Canceling a timer operation Clearing a Batch Key Batch TransmissionProgramming a Batch Key Storing jobs for transmission 130 Canceling a job stored for batch transmission Entering and Using Programs 133 134 135 From Initial procedure 137 138 139 140 141 142 If you want the document to be sent Batch transmission 145 Clearing a Program Key Using a Program Key Canceling a programmed timer operation Duplex Scanning for Two-sided Documents 150 Print Hold Programming the Print Hold code Turning on Print Hold Department Control Entering Department Codes Code Accessing the machine Blocking Reception of Unwanted Faxes Enter the fax number Direct billing code entry Using Department ControlTelephone Billing Adjust the resolution and/or contrast If desired Distinctive Ring Numeric keys Ring Pattern Optional Settings Setting 02 Number of Rings Auto Reception Option SettingsSetting 01 Fine Resolution Priority Setting 03 Number of Rings Manual Reception Setting 07 Recall Interval Setting 04 Auto ListingSetting 06 Recall Times Setting 10 Auto Cover Sheet Setting 08 Security SelectionSetting 09 Error Correction Mode ECM Setting 11 Memory Scanning Setting 15 Image Memory Print Setting 13 Copy CUT-OFFSetting 14 Receive Reduce Setting 16 Cassette Selection Setting 17 Retransmission Times Setting 18 Retransmission Interval Setting 21 Alarm Volume Setting 19 Heater ModeSetting 20 ANTI-JUNK FAX Setting 22 Dial Mode Setting 26 Telephone Billing Code Setting 24 Multi TTISetting 25 Beep Length Setting 27 Department Code Digits Setting 30 Print Hold Setting 28 Distinctive RingSetting 29 Verification Stamp Setting 31 Dial Selection Setting 34 Power Save Type Setting 32 Copy ResolutionSetting 33 Separate Mode Printing Lists and Reports Activity Report List Explanation of headings 175 Timer List List Telephone Number List List Relay Group List List Passcode List List Optional Setting List List Program and Group List List Batch Transmission List List Department Usage List List Confidential Reception List List Anti Junk Number List List Subaddressing TX Table List Transaction Report Maintenance Cleaning the Scanning Glass and Rollers Housing Replacing the Verification Stamp 185 Problems and Solutions Line error Dialing and transmission problems Reception and copying problems 188 General problems Transmittable Documents in Chapter Messages and Signals Display messages 191 Audible signals Relay Refused Clearing Paper Jams Clearing a jammed document Clearing jammed printing paper 195 196 FCC Regulatory Information A R P Material Safety Data Sheet 2/2 Index 201 202 203 204 Page Sharp Corporation