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Sharp UX-CD600 operation manual Recording an Outgoing Message

Models: UX-CD600

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Recording an Outgoing Message

Recording an Outgoing Message

Recording an Outgoing Message

The outgoing message (OGM) is the greeting that the system plays after answering a call to inform callers that they can leave a message or send a fax. Follow the steps below to record an outgoing message for the general box, and an outgoing message for each personal box that you wish to use.

Example of general outgoing message:

“Hello. You've reached ______ . No one is available to take your call right now.

If you would like to leave a message, please speak after the beep. If you would like to leave a personal message, press 1 for Susan, 2 for Bob, 3 for George, 4 for Ann, 5 for Ed, 6 for Mary, 7 for Betty, or 8 for Jim now. To send a fax, please press your facsimile Start key now. Thank you for calling.”

Example of personal outgoing message:

“This is Susan’s personal box. Please leave a message after the beep.”

1

		Display:
Press	REC/
Press	MEMO .	FEB-20 10:30
		MEMO RECORDING

2

Press until the message that you

wish to record appears in the display (“OGM (GENERAL)” for the general box, “OGM (BOX 1)” for personal box 1, “OGM (BOX 2) for personal box 2, etc.).

Note: MEMO RECORDING is for recording a memo (page 67), OGM (TRANSFER) is for the Transfer function (page 73), and AUTO ATTENDANT Is for Auto Attendant mode (page 44).

FEB-20 10:30

MEMO RECORDING

FEB-20 10:30

OGM (GENERAL)

FEB-20 10:30

OGM (BOX1)

FEB-20 10:30

OGM (BOX8)

FEB-20 10:30

OGM (TRANSFER)

FEB-20 10:30

AUTO ATTENDANT

62

Image 64

Sharp UX-CD600 operation manual Recording an Outgoing Message

Contents

Design and specifications are subject to change without notice UX-CD600CENTER MODELCordless handset IMPORTANT NOTICE Fax machineABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF Fax machine and general specifications IntroductionAutomatic dialing Cordless handset specifications Height 7.1 180 mm not including antennaApprox. 8 hours 480 minutes at room temp Approx. 36 hours with one full charge at roomImportant safety information BatteryHealth care facilities and equipment Table of Contents 1. Installation2. Using the Cordless Handset 3. Using the Answering System5. Receiving Faxes A Look at the Operation Panel Fax machineDisplay UP and DOWN arrow keysLine 1 key 10 Line 2 keyMachine display Line1 Line2 TEL1 Antenna 2 Display Cordless handset3 UP and DOWN arrow keys 4 FUNCTION/PAUSE key OFF key 1. Installation Unpacking ChecklistSelecting a location for the machine Setting Up1. Installation Connecting the machine’s handset Connecting the power cordIf you are connecting two lines Connecting the phone lines1. Installation About the Dial Mode If you are connecting only one lineDo not connect the line cord to the LINE 2 jack Installation1 Attach the paper tray and paper tray extensionAbout condensation Connecting the cordless handset charger Raising the base antenna1 Connect the AC adapter to the cordless handset charger 2 Plug the AC adapter into a standard 120 V AC outletInstalling the battery and charging the cordless handset 1. Installation3 Place the cordless handset in the charger with the dial pad facing forwardAluminum sash Metal Reinforced concrete Talking range1. Installation Entering a name for the cordless handsetYou can enter a name for the cordless handset in the machine 7 Press START/MEMORY to store the name 8 Press STOP to exitAccessory cordless handsets Connecting a headset1. Installation Loading the Imaging Film Loading the Imaging Film1. Installation 4 Remove the new roll of imaging film from its packagingLoading Printing Paper Loading Printing PaperGENTLY LOAD PAPER INTO THE PAPER TRAY DO NOT FORCE IT DOWN INTO THE FEED SLOTSetting the paper size Print contrast setting1. Installation LEGALEntering Your Name and Fax Number ENTRY MODESTOP START/MEMORYFUNCTION1. Installation 4 Enter your fax number by pressing the number keys max. 20 digitsSetting the Date and Time Setting the Date and Time1. Installation Daylight Saving TimePress START/MEMORY Setting the Reception Mode Setting the reception modebe answered on the machine’s handset or on one of the cordless Make sure a document is not loaded in the document feeder, and thenSetting the dial mode Line Settings1. Installation Specifying how the line is selected dialing line setting STOP1. Installation Disabling line 2 line 2 invalid settingNUMBER OF RING Voice mail message alert requires subscription to service VOICE MAIL L1 or VOICE MAIL L2Example VOICE MAIL L1Volume Adjustment - Machine SpeakerMachine handset 1. InstallationVolume Adjustment - Cordless Handset Machine ringerCordless handset ringer Cordless handset receiver volume1. Installation 2. Using the Cordless Handset Making a Phone CallReceiving a Phone Call Receiving a Phone Call2. Cordless Handset Receiving a Fax Using the Cordless Handset Using Auto Attendant ModeIf calls come in on both lines simultaneously Putting a Call on HoldUsing Auto Attendant Mode Recording a greeting for Auto Attendant mode2. Cordless Handset Selecting Auto Attendant mode 4 When finished, press STOP3 Press START/MEMORY and speak facing “MIC” on the operation panel to record the messageSetting the ring duration 2. Cordless HandsetStoring and Using Auto-Dial Numbers Storing and Using Auto-Dial Numbers2. Cordless Handset SELECT SEARCHCOMMON PRIVATEDialing an auto-dial number Editing an auto-dial numberIf “WHICH LINE?” appears in the display, press 1 to select line 1 or 2ABC to select line The number is automatically dialedClearing an auto-dial number 2. Cordless HandsetRedial RedialPaging the machine from a cordless handset Using the Intercom Feature2. Cordless Handset Paging a cordless handset from another cordless handset Paging a cordless handset from the machine cordless handset locator 2. Cordless HandsetTransferring Calls and Making Conference Calls Transferring Calls and Making Conference CallsIf nobody answers, press 2. Cordless Handsetto return to the initial caller Changing the reception mode on the machine Locking the cordless handsetmode appears in the display or OFF to exit REMOTE MODEMaking Phone Calls at the Machine Making a phone callPutting a call on hold 2. Cordless HandsetRedial Using an auto-dial numberMaking Phone Calls at the Machine 3. Using the Answering System AnsweringSystem General MessageRecording an Outgoing Message Recording an Outgoing MessageSetting a Passcode for a Personal Box To delete or check an outgoing messageAnswering SystemBOX PASSCODE Number of rings in TAD mode Operating the Answering SystemActivating the answering system AnsweringListening to received messages at the machine Press PLAY/HOLDExample for Box If the personal box has a passcode, enter the passcode ExampleErasing received messages Recording memos3 When you have finished speaking, press STOP AnsweringRecording phone conversations 2-way recording Listening to messages from a cordless handset1 Press /FLASH Press 7PQRS to listen to all messages in the box, orAnswering Deleting all messages from a cordless handsetSystem Setting ICM time Optional Answering System SettingsFax reception on TAD failure Answering OGM only modeSystem CPC Detection Transfer Function Programming the transfer numberAnswering SystemRecording the transfer message Checking or erasing the transfer messageTurning the Transfer function on and off procedure, and then press HOLD PLAYAnswering Systemimmediately after a transfer call, enter twice before hanging up if hanging up during message playback, first enter and to stopRemote Operations Remote code numberToll Saver Retrieving your messages1 Call the machine from a touch-tone telephone. When the general 3 If you are accessing the general box, enter your remote codeErase all messages Press 4 While the messages are playing, you can do any of the followingRepeat playback Press Changing the reception mode Other remote operationsTAD mode 8 , 1 , and Auto Attendant modeTurning the Transfer function on or off Recording a new outgoing messageChanging the transfer telephone number Recording a new transfer message Recording a memoOGM only mode AnsweringSize and weight 4. Sending FaxesTransmittable Documents Maximum weightLoading the Document Other restrictionsSending FaxesAdjusting the Resolution and Contrast Resolution settingsContrast settings the desired resolution and contrast settings appear in the displaySending FaxesSending a Fax by Normal Dialing Sending a Fax by Normal DialingFaxes Sendingyou used it Sending a Fax by Automatic Dialing Storing fax and phone numbers for automatic dialingSending FaxesDisplay Press START/MEMORYEditing and clearing auto-dial numbers Sending a Fax by Automatic DialingUsing an auto-dial number Sending a Fax by Automatic DialingSending FaxesSending a fax by Direct Keypad Dialing Automatic redialing RedialSending a Fax by Automatic Dialing SendingError Correction Mode Sending a Fax From Memory Broadcasting sending a fax to multiple destinationsSending FaxesMemory transmission 6 When you are ready to begin transmission, press START/MEMORYSending If the memory becomes fullFaxes Automatic reception in TEL mode on line 5. Receiving FaxesReceiving Faxes Automatically Automatic reception in Auto Attendant and TAD modesChanging the number of rings Receiving Faxes AutomaticallyReceiving FaxesReceiving Faxes Manually Answering with the machine’s handsetReceiving a Fax Using the Cordless Handset Answering on an extension phone connected to the same lineReceiving Faxes Manually ReceivingOptional Reception Settings Fax Signal ReceiveReceiving Reception RatioFaxes Substitute Reception to Memory Substitute Reception to Memory6. Making Copies 6. Making CopiesCopy Cut-off Making CopiesCaller ID and Call Waiting ID Requires Subscription to Service 7. Special FunctionsTurning on the Caller ID / Call Waiting ID function 7. Special FunctionsEntering your area code Caller ID and Call Waiting ID Requires Subscription to ServiceHow Caller ID operates If calls come in on both lines simultaneously7. Special Functions 5 Enter the three digits of your area codeDisplay messages How Call Waiting ID operatesViewing the Caller ID list 7. Special FunctionsTo delete calls from the Caller ID list Viewing the Caller ID list from the cordless handsetErasing all calls from the cordless handset’s Caller ID list 7. Special FunctionsCordless handset display REVIEW CALLSPolling Requesting a Fax Transmission Polling Requesting a Fax Transmission8. Printing Lists LISTING MODEExample SETUP LIST PrintingSetup List Telephone Number ListMessage List Caller-ID ListTransaction Report PrintingLists Headings in Transaction ReportTransaction Report print condition A report will be printed only when an errorDIAL MODE L1 Selections appear alternatelyPrint head 9. Maintenance9. Maintenance Scanning glass and rollers MaintenanceThe housing 9. MaintenanceReplacing the Cordless Handset Battery Battery disposal Wiping the charger contactsMaintenance 9. MaintenanceProblems and Solutions 10. TroubleshootingLine error Problems and Solutions Dialing and transmission problems10. Trouble- shooting Reception and copying problems Make sure the operation panel is completely closedGeneral problems 10. Trouble- shootingloaded. See Loading the Imaging Film in Chapter Transmittable Documents on pageCordless handset problems correctly, you should hear a dial tone when you pickThe battery may need replacement see page Make sure the telephone line is properly connected10. Trouble- shooting You hear noise orHANDSET? appears in the display Display messages machine Messages and Signals10. Trouble- shooting accessing the machine using the Common book for problem so that printing can continue see SubstituteReception to Memory on page the memory becomes full on pageusing it to dial and send a fax. Replace the handset or This appears if you attempt to search for an auto-dialThis appears if you forgot to replace the handset after handset speak toward “MIC” on the operation panelDisplay messages cordless handset messages in your voice mail service on line 1. VOICEand accessing the machine from a cordless handset of the machine, the power of the machine is off, or theMessages and Signals messages using the cordless handset see pageTALK key to talk, or your cordless handset is paging cordless handset in the charger and let it recharge. IfDisplay backlight Audible signalsMessages and Signals Clearing a jammed document Clearing Paper Jams10. Trouble- shooting Clearing jammed printing paper Clearing Paper JamsOrdering Parts Part distribution centersFCC Regulatory Information FCC Regulatory InformationS H A R P MATERIAL SAFETY DATA SHEET 1/2MATERIAL SAFETY DATA SHEET 2/2 S H A R PQuick Reference Guide Sending FaxesRecording an OGM Receiving FaxesUsing the Cordless Phone Making a phone call using automatic dialingReceiving a fax using the cordless handset Making a phone callGuía de referencia rápida Transmisión de mensajes telefaxGrabacion de un mensaje de bienvenida Recepción de mensajes telefaxUso del teléfono inalámbrico Hacer una llamadaHacer una llamada usando la función de marcación automática Recibir una llamadaIndex Page REMOTE OPERATION CARD Remote Operation GuideREMOTE COMMANDS Page END USER LIMITED WARRANTY SHARP ELECTRONICS CORPORATIONIMPORTANT SERVICE INFORMATION If a Problem OccursHow Warranty Repair Service is Obtained Service After Expiration of Warranty CoverageSHARP ELECTRONICS CORPORATION SHARP CORPORATIONSharp Plaza, Mahwah, New Jersey