Manuals / Vertical Communications / Communications / Answering Machine

Vertical Communications SCS 8324F, SCS 8312S, SCS 8324S Response Message Button, Transfer Button

Models: SCS 8324S 8024S SCS 8312S SCS 8324F

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rogramming

GCA70-245

6.4.1 RESPONSE MESSAGE BUTTON

Response messaging allows you to reply in a non-verbal manner to a voice announce or tone-signaled intercom call or to a subdued off- hook voice announce call if the intercom caller is using an LCD speakerphone. You can press a programmable button in response to an intercom call and send a message to be shown on the display of the calling station.

• To assign a button for nonverbal response:

1.PRESS INTERCOM AND DIAL **1.

2.PRESS the programmable button you want to use for message access.

3.DIAL 5.

4.DIAL a message number (0 through 9).

NOTE: Programmed messages available for use are created by you, the system attendant and are listed in a table on page 93.

5. PRESS SPEAKER to end.

6.4.2 TRANSFER BUTTON

This program lets you set up a button to be used for transferring to a third party. Most often, this feature is used for transferring calls you wish to retain to voice mail.

• To assign a “transfer to voice mail” button:

1.PRESS INTERCOM AND DIAL **1.

2.PRESS the programmable button you want to use.

3.DIAL 6.

4.DIAL extension number.

5.PRESS SPEAKER to end.

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August, 03

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Vertical Communications SCS 8324F Response Message Button, To assign a button for nonverbal response, Transfer Button

Contents

DSU II Digital Expandable Systems This user’s guide is for the following system Table of Contents Advanced Call Handling Other Features Index 133 Basic Operation About this BookIntroduction Advanced OperationWhat is an Attendant? August Comdial Iii Comdial August Setting Up Your Speakerphone Getting StartedTo adjust the pedestal Models 8312S, 8324S and 8324F only Positioning Your SpeakerphoneSelect Options Setting Display ContrastTo adjust the display contrast Select Ring Setting a Personal Ringing ToneTo select one of the ring tones, proceed as follows To set the speaker and handset loudness levels Setting Volume LevelsTo set the ringer loudness level Answering and Making Calls When you hear outside ringing single long burstsWhen you hear intercom ringing two short bursts To dial an outside number manuallyUnderstanding the Basic Functions Alphanumeric Display Liquid Crystal Display-LCDGetting Started GCA70-245 Your Speakerphone’s Buttons Hold Button HoldTransfer/Conference Button TRNS/CONF Volume Control Volume UP or Volume Down Your Speakerphone’s Display Lights Next to a line buttonNext to a fixed feature or programmable feature button Understanding the Rings Patterns Answering Calls Answering Outside CallsPress Intercom When you hear an intercom tone followed by a caller’s voiceAnswering Intercom Calls Monitored Stations To monitor another telephoneHolding Calls Exclusive HoldHold Recalls If a held line is recalling, choose one of the followingPress Intercom and Dial #90 Directed HoldTo place a call on hold at another telephone directed hold Caller ID Automatic Number Identification When you hear ringingNight Transferred Calls Line Answer From Any Station Press HoldTo answer a call that is ringing within your group Call PickupGroup Call Pickup Directed Call PickupAnswering Calls for Other Stations To respond to a Sohva verbally Receiving Subdued Off-Hook Voice Announcements SohvaHandling AN Incoming Sohva Select and Hold MuteTo respond to a Sohva nonverbally through Response Messaging Select MSGBlocking a Sohva To respond to a Sohva by blockingTo unblock all voice-announced calls Voice Announce BlockingTo block all voice-announced calls Select VABAnswering Calls GCA70-245 Making Outside Calls To dial an outside number using your prime lineMaking Calls To voice announce manually Making Intercom CallsTo manually cause the other telephone to ring tone calling Automatic Dialing To speed dial a system speed dial number from the dial padAutomatic Redial RedialingRedial LAST-DIALED Number To dial the saved number Redial Programming Storing NumbersTo permanently store a number you’ve just dialed Select SaveMake a Sohva announcement using the Sohva button as follows Sending Subdued Off-Hook Voice Announcements SohvaBusy or Idle STATION, Automatic CALL- Back To cancel automatic ringbackCamping On and Queuing To camp on at a busy or no answer stationSelect Cwait To camp on when you hear a busy signalBusy STATION, Wait for AN Answer Call Waiting To override a Do Not Disturb condition at another station Executive OverrideTo override an in-progress call at another telephone Making Calls GCA70-245 Waiting for a Line Queuing To cancel line group queuingAdvanced Call Handling To queue for a line groupCall Transferring Screened Call TransfersMore Transfer Options Unscreened Call Transfers To transfer an unscreened call to another system telephoneTo retrieve a line from hold Bring that party back into ConferencingCreating a Conference Call ConferenceUnsupervised Conference Calls Managing a Conference CallTo answer a park recall Call ParkingHandling Park Recalls To place a park recall on hold at your station To forward your calls Call ForwardingForwarding a Call Select CfwdTo cancel call forwarding Call Forward Outside System Cfos To activate the Cfos featureTo deactivate the Cfos feature Press Intercom *07Advanced Call Handling GCA70-245 To turn on message light Nonverbal MessagingStation-to-Station Message Delivery To turn off message lightMessage Waiting Light and Messaging Select Next Select MSGTo turn on the message waiting light at an idle telephone To receive a message at an alertTo turn off message and your intercom light LCD Message DeliveryTo turn message on LCD Message List Dial Message CodeTo send a message for assistance Assist Button Message DeliveryResponse Message Delivery Select DSS RogrammingDSS Numbers Autodial And Speed Dial Numbers Entering a Number Exit Feature Access CodesTo store a system feature access code Dsuii Attendant User’s Guide Feature Buttons To clear a feature button assignment Select FeatTransfer Button Response Message ButtonTo assign a button for nonverbal response To assign a transfer to voice mail buttonGroup Listening Button Subdued OFF-HOOK Voice Announce Sohva ButtonTo program a Sohva button To program a group listening buttonAssist Button To program an assist buttonAutomatic Redial Button Rogramming GCA70-245 Line Groups Other FeaturesTo access a system line group Volume Control Setting Current Volume LevelTo speak to the distant party Muting Your SpeakerphoneTo mute your station Default Volume Control To turn the music off Background MusicTo turn the music on Select Music Select onDo Not Disturb Condition To enable DND, proceed as followsTo disable the DND condition Select DND Select on Select ExitTo enter account code on an outgoing call Account CodesTo enter account code on an incoming call Paging If your system provides an external paging unitIf your system provides all-call or zone paging To make a reply to a Meet-MeTracker Paging System To enable a Tracker Pager at your stationTo disable a Tracker Pager at your station Dsuii Attendant User’s Guide Other Features GCA70-245 Auxiliary Jack To use a feature button Automatic Set Relocation To monitor another station at any time Service ObservingSwitching The Dialing Mode Between Pulse And Tone To clear the TRO code Toll Restriction OverrideTo use TRO at a station Press SpeakerDial By Name To use dial by nameTo button query your telephone Programmed Button DisplayButton Functions Display Button Query Select QueryOFF Data Interface UnitTo select the IST device if the Data light is off Imist Module Data Light Telephone Status18 DSS/BLF Console Operation Accessing the DSS/BLF Console Button Levels Other Features GCA70-245 To store the LCD messages Attendant FeaturesLCD Message Creation Dialing Codes for I will Call Back LCD Message Creation ExamplesDialing Codes for Take Message Press INTERCOM, and Dial *#05Letter Code Table for LCD Messages System Telephone Naming Name the system telephones as followsStation Name Letter Codes To program a Night-Transfer button To set the night transfer mode from the attendant’s stationNight Transfer Call Transfer Voice Mail System To transfer calls to the voice mail system100 Comdial August System Speed Dial Numbers 102 Comdial August Music On Hold To set the music on hold featureSystem Clock To set the system clock from the attendant’s stationStation Message Detail Accounting Smda Printout To print an Smda reportSystem Alarm Reporting To display alarm codesDirect Inward Station Dialing Disd OFF LineDigital Voice Announcing DVA Recall Messages DAY Answer MessagesNight Answer Messages Press Intercom and Dial *#0 Drop MessageTo store DVA messages 110 Comdial August Appendix a Feature Access Codes Feature Enable Code Disable CodeFeature Access Codes GCA70-245 August Comdial 113 114 Comdial August Abbreviation Feature Function/Definition Appendix B Display AbbreviationsDisplay Abbreviations GCA70-245 August Comdial 117 118 Comdial August Appendix C Speakerphone Characteristics Full-Duplex Speakerphone CharacteristicsSpeakerphone User Guidelines August Comdial 121 122 Comdial August Appendix D Glossary Glossary GCA70-245 August Comdial 125 126 Comdial August August Comdial 127 128 Comdial August August Comdial 129 130 Comdial August August Comdial 131 132 Comdial August Index 134 Comdial August