Sending to a Mailbox | Xerox 2218 specs

01_UG.book Page 29 Wednesday, March 7, 2007 3:00 PM

Sending to a Mailbox

Allows you to send a fax document directly to an individual’s private mailbox on a remote machine.

NOTE: This feature will only be available when the remote machine has mailbox capability and when the user sending the document knows the mailbox number of the recipient.

1	¾ Press the [Menu/Exit] key.

¾Using the Navigation Keys select [Mailbox] and press

[Enter].

Menu/Exit Enter

Fax

2

3

4

¾Select [Send] and press [Enter].

¾Enter the Box Number for where the originals are to be sent, and press [Enter].

¾Enter the Passcode for the mailbox and press [Enter].

¾Enter a remote fax number using the Numeric keypad, a Phonebook entry or One Touch Key and press [Enter].

The display shows the current time.

¾Enter a Start Time for the originals to be sent and press [Enter].

If you set a time earlier than the current time, the job will be sent at that time the following day.

The originals will be sent to the mailbox at the specified time.

	Xerox FaxCentre 2218 User Guide				Page 4-29

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Xerox 2218 manual Sending to a Mailbox

Contents

FaxCentre User Guide AL7 1BU England Table of Contents Paper and Other Media Copy New Drum Clean Drum Maintenance Faxing Problems Solution Chart Problems at InstallationCopying Problems Printing Problems 01UG.book Page vi Wednesday, March 7, 2007 300 PM Welcome Xerox FaxCentre Introduction Bracket Text Typeface Specification NoteAbout This Guide Italic Typeface Information available for the product consists Related Information Sources Customer Support Electrical Supply Safety Notes Cleaning Your Product Electrical Safety InformationOperator Accessible Areas Maintenance Disconnect Device Operational Safety InformationDo These Ozone Safety Information Maintenance InformationDo Not Do These United States and Canada Laser Safety InformationConsumables Radio Frequency Emissions Agency Standard Product Safety Certification FAX Function Regulatory Information Data Coupler Information Canada Canada Environmental Compliance Illegal Copies Previous military service 01UG.book Page 18 Wednesday, March 7, 2007 300 PM Product Recycling and Disposal 01UG.book Page 20 Wednesday, March 7, 2007 300 PM Getting Started Tape UnpackingScanner Module CD Contents Scanning Software CD Drivers CD ¾ Select your preferred language CD InstallationCan be installed on your PC On the CD Options Machine Overview Optional Component LocationSide Cover Module Paper Release Lever Tray Front Cover Rear View Navigation keys Display Status keys Functions Enable One Touch KeysControl Panel Overview FaxCentre 2218 Control Panel Copy ResolutionSided Collated Phonebook Job StatusManual Group Manual Dial Define or edit the fax number and ID for a key Clear/Clear All ACConfirmation One-touch keys Upward until it locks into place Installing Drum and Toner CartridgesSide cover ¾ Open the front cover Xerox ¾ Close the front cover and the side cover Document Feeder Making ConnectionsTelephone Line USB or Parallel Port Cable Machine displays ’Warming Up Please Wait...’ Powering On the Machine¾ Connect the AC Power Cord to On I position An additional ¾ Pull open the Paper Tray. Paper Tray is Loading PaperRear Guide Max Fill Line ¾ Do not fill above the Maximum Fill LineCorner Snubbers 01UG.book Page 20 Wednesday, March 7, 2007 300 PM Status Machine Setup 15 / 30 / 60 Machine Setup OptionsLTR / A4 / LGL / Folio Off Slow LowHigh Off Inch Discard Size Installing Drivers Installing SoftwareSystem Requirements Linux Installing Drivers in WindowsWindows 98/Me/NT 4.0/2000/XP Macintosh ¾ Click Next Click Next to install your selections 01UG.book Page 28 Wednesday, March 7, 2007 300 PM 01UG.book Page 29 Wednesday, March 7, 2007 300 PM ¾ The Add New Hardware Wizard will display. Click Next PC. Start your PC and switch on the FaxCentreNext Win9x directory and click OK Click Next when prompted then click FinishScan driver for the FaxCentre 2218 is now loaded Add Printer icon ¾ Choose Yes to print a test page and click Finish Test Scan Installation process is now completeTest Print or Scan Test Print 01UG.book Page 34 Wednesday, March 7, 2007 300 PM Paper and Other Media Until it locks into position Using the Paper TraysPreparing Paper for Loading Loading the Paper Trays Insert it into the required RearGuide Max Fill Line Corner Snubbers ¾ Ensure that the paper is Status Map Using the Bypass TrayPaper Supply key until Required tray is lit on the Status Map Paper Support Bypass Tray Loading the Bypass Tray Enter Selection Setting the Paper SizeDisplay shows Tray 1 Size on the bottom line ¾ Press Enter Paper Tray Bypass Tray Plain paper Media SpecificationsMedia Sizes and Types Media Size 01UG.book Page 10 Wednesday, March 7, 2007 300 PM 01UG.book Page 11 Wednesday, March 7, 2007 300 PM 01UG.book Page 12 Wednesday, March 7, 2007 300 PM Fax ¾ Remove all staples and paper clips prior to loading Faxing ProcedureLoad the Originals Document Feeder Align with the registration arrow in the rear left corner Fax mode Fax key remains illuminated When selectedSelect the Fax key Document Glass Enter the Fax Number Select the Fax FeaturesNumeric Keypad Clear/Clear All Job Status Enter Navigation Keys Press StartJob Status Enter Dialing Method Instructions Dialing MethodsKeypad Dialing Manual group dialing One Touch DialingSpeed Dialing Dialing from the Phonebook Redial Manual DialingCharge Code Feature Description Basic Fax Features Photo Contrast SettingsText Mixed Yes Sided Menu/Exit Enter Navigation Keys Special Fax Features Memory Fax Toll Save Priority Fax Delay Fax Batch TX PollingTX Poll Poll Print Secure Receive ¾ Select the Network radio button ¾ Select Browse Configure PC FaxExample of configuring PC Fax on a network Xp PC Fax Wizard will pop-up Without having a Network Kit installed on the machineTo Send a PC Fax Cover Recipients Feature Instructions 01UG.book Page 20 Wednesday, March 7, 2007 300 PM Choices are Fax Forwarding Mailbox Setup Press Enter. Repeat steps 6 Create a Mailbox To delete a mailbox Delete a Mailbox ¾ Press the Menu/Exit key Mailbox ProceduresStoring Documents in a Mailbox Store in the mailbox Printing Mailbox Contents Deleting Mailbox Contents ¾ Select Poll From and press Enter Polling from a MailboxKey and press Enter Sending to a Mailbox Changing the Fax Setup Options Fax Setup Options Enter Machine Status Fax Setup Options New Phonebook Setup Speed DialsEdit Phonebook Setup Group Dials Phonebook Setup One Touch Keys Up to 5 digits On-ErrHigh Tone Dial ModeFax Auto Tray All Set Drpd Mode Copy Select the Paper Supply Copying ProcedureSelect Copy Mode Current Reduction Number of Copies Enlarge Setting Copy Key Navigation Keys Enter If using the Bypass, remember to load the required stock ¾ Press the Copy feature key required on the Control Panel Select the Copy Features ¾ Press Start to begin the copy job Enter the QuantityScan Another? option Reduce/Enlarge Basic Copy Features25 400% Short CloneAuto Fit Long Bypass Paper Supply Feature Options To Select Special Copy FeaturesID Card Copy Book EdgesBinder Holes Front BothBack Create Booklet Transparencies =Compatible =Incompatible Compatible FeaturesFeature Copy 01UG.book Page 14 Wednesday, March 7, 2007 300 PM Print Printing a Document Windows NT Printer SettingsAccessing Printer Settings Windows 98/Me Windows XP PCL Driver Layout Tab Paper Tab Image Quality Print Quality ModeToner Save Mode Image Options Tab Print Order Output Options TabCollate Font Attributes Add, Update and DeleteWatermark Tab Current Watermarks About Tab 01UG.book Page 12 Wednesday, March 7, 2007 300 PM Scan Twain Scanner Program Open the Image Editing Application Twain Scanning Procedure Select the Scan Features Prescan Scan Select PreviewSelect Scan Save the Image WIA Scanning Procedure Scanning Using the WIA Driver ¾ 7 ¾ 01UG.book Page 8 Wednesday, March 7, 2007 300 PM Machine Administration Reports Available ReportsReport Description Reports Printing ReportsMachine Status Running ControlCentre Installing ControlCentreUsing ControlCentre ControlCentre Phonebook Tab Firmware Update Tab Printer Tab Click on the Printer tab to set default print optionsPCL Button Department Codes Setting Departments ¾ Select the required report and press Enter Printing Department Data Managing Departments ¾ To clear the Journal, select Journal and press Enter ¾ To remove the Master Code, select Delete and press Enter Changing the Master Code Function Permissions Enable Passcode ProtectionMachine Setup Protect All Allow All Allow Tray Sizes Passcode Protection Reports Fax SetupSys. Admin Tools Change the Passcode ¾ Enter the new passcode and press Enter Clearing the Memory Clear Memory¾ Select the option required and press Enter ¾ Select Serial Number and press Enter Maintenance Tools¾ Select Maintenance and press Enter Check the Serial Number New Drum Notify Toner Low Billing Counters Clean Drum¾ Select Clean Drum and press Enter FaxCentre 2218 will print a special cleaning ¾ Select the required Counter and press Enter ¾ Select Billing Counters and press Enter Dial Tone Detection DT Detection ¾ Select On using the navigation tools¾ Select DT Detection and press Enter ¾ Select Auxiliary Access and press Enter Enabling or Disabling Auxiliary AccessOff and press Enter 01UG.book Page 22 Wednesday, March 7, 2007 300 PM Maintenance CVT Glass Cleaning Outside Areas of the Machine Control Panel and LCD Drum Cartridge Ordering SuppliesCustomer Replaceable Unit Part Number Toner Cartridge Expected Cartridge Life Toner Save ModeCustomer Replaceable Units Toner Cartridge Machine returns to standby To Re-distribute the Toner Setting the Product to Send Toner Low Information Replacing the Drum Cartridge Drum Cartridge ¾ Pull out the used drum cartridge 01UG.book Page 10 Wednesday, March 7, 2007 300 PM Troubleshooting General Cover Fault ClearanceDocument Jams Input Misfeed Right and out of the Document Exit Misfeed¾ Feed the documents back into the Document Feeder Reload the documents Roller Misfeed Lever to open the side cover When pulled, pull the releasePaper Jams Paper Feed Area Close the cover Paper Exit Area¾ Open the front cover ¾ Pull down on the Fuser Lever ¾ Close the front cover and side cover ¾ Turn the Jam Remove Lever back to the original position Paper out of the machine Sided JamBypass Tray Jam ¾ Remove the jammed paper Customer Support Display Meaning Solution LCD Error Messages Non-Xerox Toner Cart Line ErrorLSU Error Polling Error RX Tray Full Power FailureNo. Not Assigned No Paper Problems at Installation Problem and Solutions Charts Condition Suggested Solution Copying Problems Printing Problems Character voids Half of the page is blankPrinting is too slow Black staining Problem Suggested Solution Faxing Problems Solution Chart Original Received original is printedDark and is illegible or black Stripes are printed on 01UG.book Page 20 Wednesday, March 7, 2007 300 PM Specifications Specifications Emulation Printer SpecificationsPCL6 Fax Specifications Scanner and Copier Specifications General Specifications Paper Type L mm L Inch Plain paper, OHP film, Label, Envelope, Card, PostcardSource Media Types Sizes Thickness 01UG.book Page 8 Wednesday, March 7, 2007 300 PM Index Index 01UG.book Page 3 Wednesday, March 7, 2007 300 PM Fax 11-4 General 11-6 Paper 11-7 Printer Canada 1-5,10-10 US 1-5,10-10 Index Xerox FaxCentre 2218 User Guide