Managing Departments | Xerox 2218 manual

01_UG.book Page 9 Wednesday, March 7, 2007 3:00 PM

Managing Departments

This setting is used to enable or disable Department Mode and to clear Department data and codes.

1	¾ Press the [Machine Status] key.
2	¾ Using the Navigation Keys select [System Admin Tools] and press [Enter].

¾If the System Admin Tools have already been passcode protected, type in the password and press [Enter].

Machine Administration

3	¾ Select [Department Codes] using the Navigation Keys is displayed and press [Enter].

¾Enter the Master Access Code.

)The first time that you access Department Codes, you will be prompted to enter a master access code then re-enter it to confirm the code.

4

5

¾Select [Management] using the Navigation Keys and press [Enter].

¾Select [Department Mode] using the Navigation Keys and press [Enter].

¾To enable Department Mode, select [On] and press [Enter].

	Xerox FaxCentre 2218 User Guide				Page 8-9

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Xerox 2218 manual Managing Departments

Contents

FaxCentre User Guide AL7 1BU England Table of Contents Paper and Other Media Copy New Drum Clean Drum Maintenance Faxing Problems Solution Chart Problems at InstallationCopying Problems Printing Problems 01UG.book Page vi Wednesday, March 7, 2007 300 PM Welcome Xerox FaxCentre Introduction Bracket Text Typeface Specification NoteAbout This Guide Italic Typeface Information available for the product consists Related Information Sources Customer Support Electrical Supply Safety Notes Cleaning Your Product Electrical Safety InformationOperator Accessible Areas Maintenance Do These Operational Safety InformationDisconnect Device Do Not Do These Maintenance InformationOzone Safety Information United States and Canada Laser Safety InformationConsumables Radio Frequency Emissions Agency Standard Product Safety Certification FAX Function Regulatory Information Data Coupler Information Canada Canada Environmental Compliance Illegal Copies Previous military service 01UG.book Page 18 Wednesday, March 7, 2007 300 PM Product Recycling and Disposal 01UG.book Page 20 Wednesday, March 7, 2007 300 PM Getting Started Scanner Module UnpackingTape CD Contents Scanning Software CD Drivers CD ¾ Select your preferred language CD InstallationCan be installed on your PC On the CD Options Machine Overview Optional Component LocationSide Cover Module Paper Release Lever Tray Front Cover Rear View Navigation keys Display Status keys Functions Enable One Touch KeysControl Panel Overview FaxCentre 2218 Control Panel Copy ResolutionSided Collated Phonebook Job StatusManual Group Manual Dial Define or edit the fax number and ID for a key Clear/Clear All ACConfirmation One-touch keys Upward until it locks into place Installing Drum and Toner CartridgesSide cover ¾ Open the front cover Xerox ¾ Close the front cover and the side cover Telephone Line Making ConnectionsDocument Feeder USB or Parallel Port Cable Machine displays ’Warming Up Please Wait...’ Powering On the Machine¾ Connect the AC Power Cord to On I position Rear Guide Loading PaperAn additional ¾ Pull open the Paper Tray. Paper Tray is Corner Snubbers ¾ Do not fill above the Maximum Fill LineMax Fill Line 01UG.book Page 20 Wednesday, March 7, 2007 300 PM Status Machine Setup 15 / 30 / 60 Machine Setup OptionsLTR / A4 / LGL / Folio Off Slow LowHigh Off Inch Discard Size System Requirements Installing SoftwareInstalling Drivers Linux Installing Drivers in WindowsWindows 98/Me/NT 4.0/2000/XP Macintosh ¾ Click Next Click Next to install your selections 01UG.book Page 28 Wednesday, March 7, 2007 300 PM 01UG.book Page 29 Wednesday, March 7, 2007 300 PM Next PC. Start your PC and switch on the FaxCentre¾ The Add New Hardware Wizard will display. Click Next Win9x directory and click OK Click Next when prompted then click FinishScan driver for the FaxCentre 2218 is now loaded Add Printer icon ¾ Choose Yes to print a test page and click Finish Test Scan Installation process is now completeTest Print or Scan Test Print 01UG.book Page 34 Wednesday, March 7, 2007 300 PM Paper and Other Media Until it locks into position Using the Paper TraysPreparing Paper for Loading Loading the Paper Trays Guide RearInsert it into the required Max Fill Line Corner Snubbers ¾ Ensure that the paper is Status Map Using the Bypass TrayPaper Supply key until Required tray is lit on the Status Map Paper Support Bypass Tray Loading the Bypass Tray Enter Selection Setting the Paper SizeDisplay shows Tray 1 Size on the bottom line ¾ Press Enter Paper Tray Bypass Tray Plain paper Media SpecificationsMedia Sizes and Types Media Size 01UG.book Page 10 Wednesday, March 7, 2007 300 PM 01UG.book Page 11 Wednesday, March 7, 2007 300 PM 01UG.book Page 12 Wednesday, March 7, 2007 300 PM Fax ¾ Remove all staples and paper clips prior to loading Faxing ProcedureLoad the Originals Document Feeder Align with the registration arrow in the rear left corner Fax mode Fax key remains illuminated When selectedSelect the Fax key Document Glass Numeric Keypad Clear/Clear All Select the Fax FeaturesEnter the Fax Number Job Status Enter Navigation Keys Press StartJob Status Enter Keypad Dialing Dialing MethodsDialing Method Instructions Manual group dialing One Touch DialingSpeed Dialing Dialing from the Phonebook Charge Code Manual DialingRedial Feature Description Basic Fax Features Photo Contrast SettingsText Mixed Yes Sided Menu/Exit Enter Navigation Keys Special Fax Features Memory Fax Toll Save Priority Fax Delay Fax Batch TX PollingTX Poll Poll Print Secure Receive ¾ Select the Network radio button ¾ Select Browse Configure PC FaxExample of configuring PC Fax on a network Xp PC Fax Wizard will pop-up Without having a Network Kit installed on the machineTo Send a PC Fax Cover Recipients Feature Instructions 01UG.book Page 20 Wednesday, March 7, 2007 300 PM Choices are Fax Forwarding Mailbox Setup Press Enter. Repeat steps 6 Create a Mailbox To delete a mailbox Delete a Mailbox ¾ Press the Menu/Exit key Mailbox ProceduresStoring Documents in a Mailbox Store in the mailbox Printing Mailbox Contents Deleting Mailbox Contents Key and press Enter Polling from a Mailbox¾ Select Poll From and press Enter Sending to a Mailbox Changing the Fax Setup Options Fax Setup Options Enter Machine Status Fax Setup Options Edit Phonebook Setup Speed DialsNew Phonebook Setup Group Dials Phonebook Setup One Touch Keys High On-ErrUp to 5 digits Tone Dial ModeFax Auto Tray All Set Drpd Mode Copy Select the Paper Supply Copying ProcedureSelect Copy Mode Current Reduction Number of Copies Enlarge Setting Copy Key Navigation Keys Enter If using the Bypass, remember to load the required stock ¾ Press the Copy feature key required on the Control Panel Select the Copy Features Scan Another? option Enter the Quantity¾ Press Start to begin the copy job 25 400% Basic Copy FeaturesReduce/Enlarge Short CloneAuto Fit Long Bypass Paper Supply ID Card Copy Special Copy FeaturesFeature Options To Select Book EdgesBinder Holes Back BothFront Create Booklet Transparencies =Compatible =Incompatible Compatible FeaturesFeature Copy 01UG.book Page 14 Wednesday, March 7, 2007 300 PM Print Printing a Document Windows NT Printer SettingsAccessing Printer Settings Windows 98/Me Windows XP PCL Driver Layout Tab Paper Tab Image Quality Print Quality ModeToner Save Mode Image Options Tab Collate Output Options TabPrint Order Font Attributes Add, Update and DeleteWatermark Tab Current Watermarks About Tab 01UG.book Page 12 Wednesday, March 7, 2007 300 PM Scan Twain Scanner Program Open the Image Editing Application Twain Scanning Procedure Select the Scan Features Prescan Scan Select PreviewSelect Scan Save the Image WIA Scanning Procedure Scanning Using the WIA Driver ¾ 7 ¾ 01UG.book Page 8 Wednesday, March 7, 2007 300 PM Machine Administration Report Description ReportsReports Available Machine Status Printing ReportsReports Running ControlCentre Installing ControlCentreUsing ControlCentre ControlCentre Phonebook Tab Firmware Update Tab PCL Button Click on the Printer tab to set default print optionsPrinter Tab Department Codes Setting Departments ¾ Select the required report and press Enter Printing Department Data Managing Departments ¾ To clear the Journal, select Journal and press Enter ¾ To remove the Master Code, select Delete and press Enter Changing the Master Code Function Permissions Enable Passcode ProtectionMachine Setup Protect All Allow All Allow Tray Sizes Passcode Protection Reports Fax SetupSys. Admin Tools Change the Passcode ¾ Enter the new passcode and press Enter ¾ Select the option required and press Enter Clear MemoryClearing the Memory ¾ Select Serial Number and press Enter Maintenance Tools¾ Select Maintenance and press Enter Check the Serial Number New Drum Notify Toner Low Billing Counters Clean Drum¾ Select Clean Drum and press Enter FaxCentre 2218 will print a special cleaning ¾ Select the required Counter and press Enter ¾ Select Billing Counters and press Enter ¾ Select DT Detection and press Enter ¾ Select On using the navigation toolsDial Tone Detection DT Detection Off and press Enter Enabling or Disabling Auxiliary Access¾ Select Auxiliary Access and press Enter 01UG.book Page 22 Wednesday, March 7, 2007 300 PM Maintenance CVT Glass Cleaning Outside Areas of the Machine Control Panel and LCD Drum Cartridge Ordering SuppliesCustomer Replaceable Unit Part Number Toner Cartridge Expected Cartridge Life Toner Save ModeCustomer Replaceable Units Toner Cartridge Machine returns to standby To Re-distribute the Toner Setting the Product to Send Toner Low Information Replacing the Drum Cartridge Drum Cartridge ¾ Pull out the used drum cartridge 01UG.book Page 10 Wednesday, March 7, 2007 300 PM Troubleshooting General Cover Fault ClearanceDocument Jams Input Misfeed ¾ Feed the documents back into the Document Feeder Exit MisfeedRight and out of the Document Reload the documents Roller Misfeed Lever to open the side cover When pulled, pull the releasePaper Jams Paper Feed Area ¾ Open the front cover ¾ Pull down on the Fuser Lever Paper Exit AreaClose the cover ¾ Close the front cover and side cover ¾ Turn the Jam Remove Lever back to the original position Paper out of the machine Sided JamBypass Tray Jam ¾ Remove the jammed paper Customer Support Display Meaning Solution LCD Error Messages Non-Xerox Toner Cart Line ErrorLSU Error Polling Error RX Tray Full Power FailureNo. Not Assigned No Paper Problems at Installation Problem and Solutions Charts Condition Suggested Solution Copying Problems Printing Problems Character voids Half of the page is blankPrinting is too slow Black staining Problem Suggested Solution Faxing Problems Solution Chart Original Received original is printedDark and is illegible or black Stripes are printed on 01UG.book Page 20 Wednesday, March 7, 2007 300 PM Specifications Specifications PCL6 Printer SpecificationsEmulation Fax Specifications Scanner and Copier Specifications General Specifications Source Media Types Sizes Thickness Plain paper, OHP film, Label, Envelope, Card, PostcardPaper Type L mm L Inch 01UG.book Page 8 Wednesday, March 7, 2007 300 PM Index Index 01UG.book Page 3 Wednesday, March 7, 2007 300 PM Fax 11-4 General 11-6 Paper 11-7 Printer Canada 1-5,10-10 US 1-5,10-10 Index Xerox FaxCentre 2218 User Guide