Mailbox Procedures, Storing Documents in a Mailbox | Xerox 32N00467

Mailbox Procedures

These procedures allow you to store a document in a mailbox, delete a document from a mailbox, print a document from a mailbox and to poll a mailbox. Mailboxes are setup by the System Administrator.

Storing Documents in a Mailbox

1	¾ Load the originals you want to
	store in the mailbox.

¾Press the [Menu/Exit] key.

Menu/Exit Enter

Fax (4 in 1 only)

2

3

¾Using the Navigation Keys select [Mailbox] and press [Enter]. Select [Store] and press [Enter].

¾Enter the Box Number for the mailbox and press [Enter].

The originals are scanned and stored in the mailbox. The display shows the number of pages stored.

Xerox WorkCentre 4118 User Guide

Page 5-17

Image 105

Xerox 32N00467 manual Mailbox Procedures, Storing Documents in a Mailbox, Store in the mailbox, ¾ Press the Menu/Exit key

Contents

WorkCentre User Guide AL7 1BU England Table of Contents 1 Control panel Copy Accessing Printer Settings Changing the Fax Setup OptionsWIA Scanning Procedure Enable Passcode Protection Change the Passcode Copying Problems New Drum Clean DrumPrinting Problems Faxing Problems Solution Chart Index Xerox WorkCentre 4118 User Guide Welcome Introduction Xerox WorkCentre 4118pXerox WorkCentre About This Guide Specification NoteItalic Typeface Bracket Text Typeface Information available for the product consists Related Information Sources Customer Support Electrical Supply Safety Notes Operator Accessible Areas Electrical Safety InformationMaintenance Cleaning Your Product Operational Safety Information Disconnect DeviceDo These Maintenance Information Ozone Safety InformationDo Not Do These Consumables Laser Safety InformationRadio Frequency Emissions United States, Canada, Europe, Australia/New Zealand Product Safety Certification Agency StandardIEC60950 1strd Edition Regulatory Information FAX FunctionCE Mark Data Coupler Information Canada Europe Environmental Compliance CanadaEurope Illegal Copies Previous military service Other countries European Union Product Recycling and DisposalDomestic/Household Environment Professional/Business Environment North America Other Countries Welcome Getting Started Scanner Module Unpacking CD Contents Nuance CD Drivers CD Can be installed on your PC CD InstallationOn the CD ¾ Select your preferred language Machine Overview Models and OptionsWorkCentre 4118 2 in 1 WorkCentre 4118 4 Guides Document Feeder Document Input Component Location Rear View Control Panel Overview 1 Control panelCopy key Navigation keys Status keys Copy Resolution Job Status Manual GroupSpeed Dial Side cover Installing Drum and Toner Cartridges¾ Open the front cover Upward until it locks into place Xerox ¾ Close the front cover and the side cover Making Connections Document FeederTelephone Line WorkCentre 4118, 4 in 1 only USB or Parallel Port Cable ¾ Connect the AC Power Cord to Powering On the MachineOn I position Machine displays ’Warming Up Please Wait...’ Loading Paper RearGuide Corner Snubbers ¾ Do not fill above the Maximum Fill LineMax Fill Line Getting Started Status Machine Setup LTR / A4 / LGL / Folio Machine Setup OptionsOff 15 / 30 / 60 High Off LowInch Slow Hour Option Description Installing Software Installing DriversSystem Requirements Installing Drivers in Windows MacintoshLinux ¾ When the setup has completed click Finish Click Next to install your selections Getting Started Getting Started WorkCentre Scan driver for the WorkCentre 4118 is now loaded Click Next when prompted then click FinishAdd Printer icon Win9x directory and click OK ¾ Choose Yes to print a test page and click Finish Test Print or Scan Installation process is now completeTest Print Test Scan Copy Select Copy Mode Copying ProcedureCurrent Reduction Number of Copies Enlarge Setting Copy Key Select the Paper Supply Document Feeder optional on the 2 Load the OriginalsGuides to the size required Guides Select the Copy Features Document GlassAlign with the registration arrow in the rear left corner Press Start Enter the QuantityNumeric Keypad Clear/Clear All Navigation Keys Start Feature Description Basic Copy FeaturesFeature Options Instructions Contrast Settings Auto Fit CloneSided Long Mixed TextPhoto Bypass Feature Options To Select Special Copy FeaturesMenu/Exit Enter Navigation Keys ID Card Copy Edges Small OrigBinder Holes Both FrontBack Create Booklet Transparencies Feature Compatible FeaturesCopy =Compatible =Incompatible Copy Paper and Other Media Using the Paper Trays Preparing Paper for LoadingLoading the Paper Trays Rear Max Fill Line Corner Snubbers ¾ Ensure that the paper is Paper Supply key until Using the Bypass TrayRequired tray is lit on the Status Map Paper Type Maximum Stacking Height Paper Support Bypass Tray Loading the Bypass Tray¾ Prepare a stack of paper or Surface Enter Paper Supply Bypass Tray is lit on the Status Map Display shows Tray 1 Size on the bottom line Setting the Paper Size¾ Press Enter Selection Media Sizes and Types Media SpecificationsPaper Tray Bypass Tray Plain paper Envelopes Paper and Other Media Paper and Other Media Paper and Other Media Fax 4 in 1 only Document Feeder Faxing Procedure Select the Fax key Fax mode Fax key remains illuminated When selected¾ Press the Fax key to activate Fax Key Select the Fax Features Lighten/Darken Original Type Sided Color ResolutionEnter the Fax Number Job Status KeysJob Status Enter Navigation Keys Dialing Method Instructions Dialing MethodsKeypad Dialing Speed Dialing Manual group dialing Manual DialingRedial Basic Fax Features ¾ Press FaxUse for documents ¾ Press Fax Standard ResolutionFine Super Fine Toll Save Special Fax Features Memory Fax Delay Fax Priority Fax PollingTX Poll Poll Delay RXBatch TX Secure Receive Choices are Fax Forwarding Create a Mailbox Mailbox Setup To delete a mailbox Delete a Mailbox Storing Documents in a Mailbox Mailbox ProceduresStore in the mailbox ¾ Press the Menu/Exit key Printing Mailbox Contents Deleting Mailbox Contents ¾ Select Poll From and press Enter Polling from a Mailbox¾ Enter a remote fax number and press Enter Display shows the current time Sending to a Mailbox Changing the Fax Setup Options Fax Setup OptionsRequirements Press Enter to save your selections Fax Setup Options Speed Dials NewEdit Group Dials MSG ConfirmOn-Err High Up to 5 digits All TonePulse Fax 4 in 1 only Print Printing a Document Accessing Printer Settings Printer SettingsWindows 98/Me Windows NT Windows XP PCL Driver Layout Tab Paper Tab Toner Save Mode Print Quality ModeImage Options Tab Image Quality Print Order Output Options TabUse Print Fonts Collate Watermark Tab Add, Update and DeleteCurrent Watermarks Font Attributes About Tab Print Scan 4 in 1 only Twain Scanner Program Open the Image Editing Application Twain Scanning Procedure Select the Scan Features Select Scan Select PreviewSave the Image Preview WIA Scanning Procedure Scanning Using the WIA DriverScanners and Camera ¾ Click Next Scan 4 in 1 only Scan 4 in 1 only Machine Administration Reports Reports AvailableReport Description Printing Reports ¾ Using the Navigation Keys select Reports and press EnterUse the following instructions to print a report Enter Machine Status Using ControlCentre Installing ControlCentreControlCentre Running ControlCentre Phonebook Tab 4 in 1 only Firmware Update Tab Click on the Printer tab to set default print options Printer TabPCL Button Machine Setup Enable Passcode ProtectionFax Setup Passcode Protection System Admin Change the PasscodeReports Clear Memory Clearing the Memory¾ Select the option required and press Enter ¾ Select Maintenance and press Enter Maintenance ToolsCheck the Serial Number ¾ Select Serial Number and press Enter New Drum Notify Toner Low Billing Counters Clean Drum Enabling or Disabling Auxiliary Access ¾ Select Auxiliary Access and press EnterOff and press Enter Machine Administration Maintenance CVT Glass Cleaning Outside Areas of the Machine Control Panel and LCD Ordering Supplies Customer Replaceable Unit Part NumberToner Cartridge 006R01278 Drum Cartridge 113R00671 Customer Replaceable Units Toner Save ModeToner Cartridge Expected Cartridge Life Machine returns to standby To Re-distribute the Toner Setting the Product to Send Toner Low Information Replacing the Drum Cartridge Drum Cartridge Maintenance Reinstall the toner cartridge, then Troubleshooting General Document Jams Fault ClearanceInput Misfeed Cover Exit Misfeed Roller Misfeed Paper Jams When pulled, pull the releasePaper Feed Area Lever to open the side cover Paper Exit Area Close the cover¾ Open the front cover ¾ Pull down on the Fuser Lever ¾ Close the front cover and side cover Bypass Tray Jam Sided Jam¾ Remove the jammed paper Paper out of the machine Customer Support Display Meaning Solution LCD Error Messages LSU Error Line ErrorPolling Error Non-Xerox Toner Cart No. Not Assigned Power FailureNo Paper RX Tray Full Problem and Solutions Charts Copying ProblemsCondition Suggested Solution Problem Probable Cause Suggested Solution Printing Problems Printing is too slow Half of the page is blankIrregular faded patches Black staining Problem Suggested Solution Faxing Problems Solution Chart Dark and is illegible or black Received original is printedStripes are printed on Original Specifications Specifications Printer Specifications EmulationPCL6 Fax Specifications Scanner and Copier Specifications General Specifications Plain paper, OHP film, Label, Envelope, Card, Postcard Paper typesAvailable Paper Type L mm L Inch Source Media Types Sizes Thickness Input Source Numerics Index Index Index Xerox WorkCentre 4118 User Guide Canada 1-5,10-10 US 1-5,10-10 Index