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Xerox 32N00467 manual Printing a Document

Models: 32N00467

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Printing a Document

The Xerox WorkCentre 4118 supports printing from these operating systems:

-Windows XP

-Windows 2000

-Windows NT V4.0

-Windows 98/Millennium Edition

-Mac OS10.3 and Linux are supported in the optional Network Kit

Your Workstation and the Xerox WorkCentre 4118 must be connected and configured for printing from these environments.

A PCL print driver is supplied as standard and a PostScript driver is supplied in the optional Network Kit.

)Instructions for loading drivers and connecting the machine via USB or Parallel port are provided in the Getting Started chapter. For network connections, refer to the System Administration Guide supplied with your Xerox WorkCentre 4118, or contact your System Administrator.

Prior to printing, ensure all relevant connections have been made, the machine is powered on and there is paper in the paper tray.

	1	¾ Start the program you are using to create the document and create or open the document
	1	requiring printing.
		requiring printing.
	2	¾ Select [Print] or [Print Setup] from the File menu.
	2	Ensure that your Xerox WorkCentre 4118 is selected as your default printer.
	3	¾ Select [Properties] if you want to make any programming selections for your print job.
	3	¾ Select [OK] to close the Properties dialog box.
	4	¾ Select [OK] to process and send the print job.
	4	The job will automatically be printed on your machine.

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Xerox WorkCentre 4118 User Guide

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Xerox 32N00467 manual Printing a Document

Contents

User Guide WorkCentre32N00467 Welwyn Garden City Hertfordshire AL7 1BU ENGLAND Prepared and Translated by XeroxGKLS European Operations Bessemer Road 2006 by Xerox Corporation. All rights reserved1 Welcome Table of Contents2 Getting Started 5 Fax 4 in 1 only 3 Copy4 Paper and Other Media 4 in 1 Control panelPrint Machine Administration7 Scan 4 in 1 only 11 Specifications 9 Maintenance10 Troubleshooting 10-1Scanner and Copier Specifications 12 IndexFax Specifications General SpecificationsPage Xerox WorkCentre 4118 User Guide¾ Introduction ¾ About This Guide ¾ Related Information Sources ¾ Customer Support ¾ Safety Notes ¾ Regulatory Information1 Welcome ¾ Environmental Compliance ¾ Illegal CopiesXerox WorkCentre IntroductionXerox WorkCentre 4118p Welcomefeature About This Guidefeature mode or key Provides more in-depth specificationRelated Information Sources This User Guide The Quick Use Guide The Quick Install SheetsThe System Administration Guide WelcomeXerox US Welcome Center Customer SupportWelcome Xerox Canada Welcome CenterElectrical Supply Safety NotesWarning Markings WelcomeMaintenance Electrical Safety InformationOperator Accessible Areas Cleaning Your ProductDo These Operational Safety InformationDisconnect Device WelcomeDo Not Do These Maintenance InformationOzone Safety Information WelcomeRadio Frequency Emissions Laser Safety InformationConsumables United States, Canada, Europe, Australia/New ZealandAGENCY Product Safety CertificationWelcome STANDARDCE Mark Regulatory InformationFAX Function WelcomeWelcome Data Coupler InformationCANADA WelcomeWelcome EUROPERadio Equipment & Telecommunications Terminal Equipment Directive Europe Environmental ComplianceCanada WelcomeIllegal Copies WelcomeWelcome Canada¾ Passports. Foreign Passports may be photographed Other countries WelcomeDomestic/Household Environment Product Recycling and DisposalEuropean Union Professional/Business EnvironmentWelcome North AmericaOther Countries Xerox WorkCentre 4118 User GuidePage WelcomeXerox WorkCentre 4118 User Guide ¾ Machine Setup ¾ Installing Software ¾ Unpacking ¾ Machine Overview ¾ Installing Drum and Toner Cartridges¾ Making Connections ¾ Powering On the Machine ¾ Loading Paper 2 Getting StartedUnpacking Getting StartedGetting Started CD ContentsUser Guide CD Xerox WorkCentre 4118 User GuideNuance CD Drivers CDGetting Started Drivers CD CD InstallationUser Guide CD Nuance CDModels and Options Machine OverviewGetting Started Front View Component LocationGetting Started Connector Power Switch Parallel Connector USB Connector Rear ViewDocument Feeder Connector Telephone Connections AC Power Cord Getting Started4 in 1 Control panel Control Panel Overview2 in 1 Control panel Getting StartedGetting Started 5 Original Type Used to select the type of original being scannedStarted Getting¾ Pull the release latch to open the Installing Drum and Toner CartridgesGetting Started ¾ Open the front coverGetting Started ¾ Remove the starter toner cartridge from its bag2 Telephone Line WorkCentre 4118, 4 in 1 only Making Connections1 Document Feeder Getting StartedGetting Started 3 USB or Parallel Port CableCAUTION Shut down the computer before connecting the cable Xerox WorkCentre 4118 User Guidethe machine and a power outlet Powering On the Machine¾ Connect the AC Power Cord to The power cord must be plugged into a grounded power socketRear Loading PaperGetting Started GuideCorner snubbers Getting Started¾ Fan the paper and insert it into the tray ¾ Do not fill above the Maximum Fill LineGetting Started Do not allow the guide to press against the edge of the paper tightlyGetting Started Machine SetupStatus Machine Setup Options Getting StartedFast Startedor Off NameIf the Fax Setup option Auto Reduction is set to Enter the current date and time using theNumeric Keypad. Use Clock Mode to set StartedSystem Requirements Installing SoftwareInstalling Drivers Programs for WindowsLinux Installing Drivers in WindowsMacintosh Started6 ¾ When the setup has completed click Finish ¾ Choose the components you want to install and then click NextClick Next to install your selections Getting StartedGetting Started PageGetting Started ¾ Choose the components you want to install and then click Next¾ Click Finish. The driver installation is now complete Pagefor the WorkCentre Getting StartedWorkCentre Click Next when prompted then click Finish Getting StartedGetting Started ¾ Choose Yes to print a test page and click FinishTest Scan Test Print or ScanTest Print Getting Started3 Copy ¾ Copying Procedure ¾ Basic Copy Features ¾ Special Copy Features¾ Compatible Features Digital copying is available as standard on the Xerox WorkCentre2 Select the Paper Supply Copying Procedure1 Select Copy Mode CopyDocument Feeder optional on the 2 in 3 Load the OriginalsCopy Copy Select the Copy FeaturesDocument Glass ¾ Lower the Document Feeder or Document CoverCopy Enter the QuantityPress Start ¾ If the Document Glass is usedCopy Basic Copy FeaturesFeature Description Reduce/Enlarge fromAuto Fit displays ¾ Continue the procedure until all the originals haveCopy sided copies are requiredColor Original CopyOriginal Type Paper SupplyFeature Description Special Copy FeaturesCopy Edge Erase z Use to ’clean up’Copy Margin ShiftBook Copy Suppress featureCopy Auto SuppressTransparencies Booklet featureCopy Create BookletCopy Compatible FeaturesXerox WorkCentre 4118 User Guide Page CopyXerox WorkCentre 4118 User Guide Xerox WorkCentre4118 User Guide ¾ Loading Paper ¾ Setting the Paper Size ¾ Media Specifications4 Paper and Other Media PageLoading the Paper Trays Using the Paper TraysPreparing Paper for Loading Paper and Other MediaPaper and Other Media Paper and Other Media positioned under the snubbersUsing the Bypass Tray Paper and Other MediaPaper and Other Media Loading the Bypass TrayPaper Support Bypass Tray ¾ To select the Bypass Tray, press Paper and Other MediaBypass Tray is lit on the Status Map Xerox WorkCentre4118 User GuideSetting the Paper Size Paper and Other MediaMedia Sizes and Types Media SpecificationsPaper and Other Media Paper and Other Media ¾ Use only well-constructed envelopes with sharp, well creased foldsPaper and Other Media ¾ Ensure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine componentsPage Paper and Other MediaXerox WorkCentre4118 User Guide ¾ Mailbox Procedures ¾ Fax Setup Options ¾ Faxing Procedure ¾ Dialing Methods ¾ Basic Fax Features¾ Special Fax Features ¾ Fax Forwarding ¾ Mailbox Setup 5 Fax 4 in 1 onlyDocument Feeder Faxing Procedure1 Load the Originals Fax 4 in 1 onlyFax 4 in 1 only Select the Fax keyDocument Glass ¾ Lower the Document Feeder1 only 3 Select the Fax Features4 Enter the Fax Number Fax 4 inFax 4 in 1 only 6 Job StatusPress Start KeysDialing Methods Fax 4 in 1 onlyManual group dialing ¾ Dial the fax number. When the fax tone is heard, press Start to1 only Manual DialingFeature Description Basic Fax FeaturesFax 4 in 1 only Super Fine resolution 1onlyAlso used when sending a ¾ Using the Navigation keys select Fax Features Special Fax FeaturesFeature Description Fax 4 in 1 only1only Delay FaxMemory Fax Polling only1Priority Fax TX PollBatch TX 1onlySecure Receive Off - don’t forward RX - forward received TX - forward transmitted Fax ForwardingFax 4 in 1 only All - forward RX and TXSetConfMBX confidential Mailbox SetupCreate a Mailbox SetBullMBX bulletinFax 4 in 1 only Delete a MailboxTo delete a mailbox Storing Documents in a Mailbox Mailbox ProceduresFax 4 in 1 only Fax 4 in 1 only Printing Mailbox Contents¾ Using the Navigation Keys select Mailbox and press Enter ¾ Press the Menu/Exit keyFax 4 in 1 only Deleting Mailbox Contents¾ Using the Navigation Keys select Mailbox and press Enter ¾ Press the Menu/Exit keyPolling from a Mailbox Fax 4 in 1 onlySending to a Mailbox Fax 4 in 1 onlyChanging the Fax Setup Options Fax Setup OptionsFax 4 in 1 only Fax 4 in 1 only Fax Setup OptionsDRPD Speed Dials Fax 4 in 1 onlyEdit Group Dials Fax 4 in 1 onlyMSG Confirm Receive Mode is set to Ans/Fax onlyUse to activate the machine performing an only1 4 insee DRPD Mode on the bottom line and until youPage Fax 4 in 1 onlyXerox WorkCentre 4118 User Guide Xerox WorkCentre 4118 User Guide ¾ Printing a Document ¾ Printer Settings ¾ PCL Driver6 Print PagePrinting a Document PrintWindows 98/Me Printer SettingsAccessing Printer Settings Windows NT¾ Select File Print Properties from within any Windows application Windows XPPrint PagePCL Driver PrintPrint Layout TabRotate 180 Degrees menu Paper TabPrint Use to select whether a banner page is requiredToner Save Mode Image Options TabPrint Quality Mode PrintIf this option is selected Output Options TabPrint the fonts which are resident on the printer will be used for the jobWatermark Message Watermark TabPrint Message AngleXerox WorkCentre 4118 User Guide About TabPrint PagePage PrintXerox WorkCentre 4118 User Guide 7 Scan 4 in 1 only ¾ TWAIN Scanner Program ¾ TWAIN Scanning Procedure¾ Scanning Using the WIA Driver Xerox WorkCentre 4118 User GuideTWAIN Scanner Program Scan 4 in 1 only23 Load the Originals TWAIN Scanning Procedure1 Open the Image Editing Application Document FeederScan 4 in 1 only 3 Select the Scan FeaturesDocument Glass ¾ Lower the Document Feeder6 Save the Image 4 Select Preview5 Select Scan Scan 4 in 1 onlyWIA Scanning Procedure Scanning Using the WIA DriverScan 4 in 1 only Xerox WorkCentre 4118 User Guide Scan 4 in 1 onlyPage Page Scan 4 in 1 onlyXerox WorkCentre 4118 User Guide 8 Machine Administration Reports Machine AdministrationReports Available ¾ Press the Machine Status key Printing ReportsMachine Administration Xerox WorkCentre 4118 User GuideControlCentre Installing ControlCentreUsing ControlCentre Running ControlCentreMachine Administration Firmware Update TabPhonebook Tab 4 in 1 only Retrieves theMachine Administration Printer TabPCL Button PagePasscode Protection Enable Passcode ProtectionMachine Administration This will be blank if you have just enabled Passcode Protection Change the PasscodeMachine Administration ¾ Enter the new passcode and press EnterSystem Data Fax Phone Book Fax RX History Fax TX History Clear MemoryClearing the Memory Machine AdministrationCheck the Serial Number Maintenance ToolsMachine Administration Your Customer Number Your Customer Name The Supplier’s Fax Number Notify Toner LowNew Drum The Suppliers NameBilling Counters Clean DrumMachine Administration Enabling or Disabling Auxiliary Access Machine AdministrationPage Machine AdministrationXerox WorkCentre 4118 User Guide Xerox WorkCentre 4118 User Guide 9 Maintenance¾ Cleaning ¾ Ordering Supplies ¾ Customer Replaceable Units PageMaintenance CleaningCleaning the Document Glass and Constant Velocity Transport CVT Glass ¾ Open the Document FeederOutside Areas of the Machine Control Panel and LCDMaintenance CUSTOMER Ordering SuppliesMaintenance REPLACEABLE UNITToner Cartridge Toner Save ModeCustomer Replaceable Units Expected Cartridge LifeMaintenance To Re-distribute the Toner¾ The display shows New Toner?, select No and press Enter Maintenance Setting the Product to Send Toner Low InformationXerox WorkCentre 4118 User Guide Replacing the Drum Cartridge Drum CartridgeMaintenance Maintenance Reinstall the toner cartridge, then MaintenanceThe machine returns to Standby mode lock the lever ¾ Close the front cover and the side cover¾ Problem and Solutions Charts 10 Troubleshooting¾ General ¾ Fault Clearance ¾ Customer Support ¾ LCD Error Messages Xerox WorkCentre 4118 User GuideTroubleshooting GeneralInput Misfeed Fault ClearanceDocument Jams TroubleshootingFeeder Exit MisfeedTroubleshooting ¾ Close the Document Feeder top cover¾ Open the Document Feeder Roller MisfeedTroubleshooting ¾ Close the Document Feeder and reload the documentsPaper Feed Area Paper JamsTroubleshooting Troubleshooting Paper Exit AreaXerox WorkCentre 4118 User Guide ¾ Push the Fuser Lever up Troubleshooting¾ Gently pull the paper out through the exit area ¾ Turn the Jam Remove Lever back to the original positionBypass Tray Jam 2 Sided JamTroubleshooting Xerox US Welcome Center TroubleshootingCustomer Support Xerox Canada Welcome CenterTray LCD Error MessagesTroubleshooting Jams” on pageOn the Machine” starting on page 2-16. If the Options” on page 5-22 for more informationthe LSU Laser Scanning Unitpage 10-610-6 The Toner Cartridge hasTroubleshooting Problem and Solutions ChartsCopying Problems “Cleaning the Document Glass and Constant Velocity TransportPrinting Problems that work. If printing is still not possible, replaceEnabling High Speed Printer Communications Change the page orientation in the printer setupport, enable this mode of operation. Refer to the If the computer is equipped with an ECP parallelTroubleshooting Faxing Problems Solution ChartToner Cartridge Check with the party sending the original that the original is a ¾ Scanner and Copier Specifications ¾ General Specifications 11 Specifications¾ Introduction ¾ Printer Specifications ¾ Fax Specifications ¾ Media SpecificationsPage SpecificationsIntroduction Xerox WorkCentre 4118 User GuidePrinter Specifications SpecificationsFax Specifications SpecificationsSpecifications Scanner and Copier Specifications600 x 300 Document Feeder Specifications General Specifications32 kg Drum and Toner Cartridges included Plain paper, OHP film, Label, Envelope, Card, Postcard Media SpecificationsSpecifications Paper TypeB5 means JIS and ISO Transparency film thickness 150 µm SpecificationsPaper Label thickness 140 µm Numerics IndexIndex Index Index Index Xerox WorkCentre 4118 User Guide Canada 1-5 US 1-5Index IndexIndex IndexXerox WorkCentre 4118 User Guide