Machine Administration | Xerox 32N00467 manual

Machine Administration

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Xerox WorkCentre 4118 User Guide

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Xerox 32N00467 manual Machine Administration

Contents

WorkCentre User Guide AL7 1BU England Table of Contents Copy 1 Control panel WIA Scanning Procedure Changing the Fax Setup OptionsAccessing Printer Settings Enable Passcode Protection Change the Passcode Printing Problems New Drum Clean DrumCopying Problems Faxing Problems Solution Chart Index Xerox WorkCentre 4118 User Guide Welcome Introduction Xerox WorkCentre 4118pXerox WorkCentre Italic Typeface Specification NoteAbout This Guide Bracket Text Typeface Related Information Sources Information available for the product consists Customer Support Safety Notes Electrical Supply Maintenance Electrical Safety InformationOperator Accessible Areas Cleaning Your Product Operational Safety Information Disconnect DeviceDo These Maintenance Information Ozone Safety InformationDo Not Do These Radio Frequency Emissions Laser Safety InformationConsumables United States, Canada, Europe, Australia/New Zealand Product Safety Certification Agency StandardIEC60950 1strd Edition Regulatory Information FAX FunctionCE Mark Data Coupler Information Canada Europe Environmental Compliance CanadaEurope Illegal Copies Previous military service Other countries Domestic/Household Environment Product Recycling and DisposalEuropean Union Professional/Business Environment North America Other Countries Welcome Getting Started Unpacking Scanner Module CD Contents Drivers CD Nuance CD On the CD CD InstallationCan be installed on your PC ¾ Select your preferred language Machine Overview Models and OptionsWorkCentre 4118 2 in 1 WorkCentre 4118 4 Component Location Guides Document Feeder Document Input Rear View Control Panel Overview 1 Control panelCopy key Navigation keys Status keys Resolution Copy Job Status Manual GroupSpeed Dial ¾ Open the front cover Installing Drum and Toner CartridgesSide cover Upward until it locks into place ¾ Close the front cover and the side cover Xerox Making Connections Document FeederTelephone Line WorkCentre 4118, 4 in 1 only USB or Parallel Port Cable On I position Powering On the Machine¾ Connect the AC Power Cord to Machine displays ’Warming Up Please Wait...’ Loading Paper RearGuide Corner Snubbers ¾ Do not fill above the Maximum Fill LineMax Fill Line Getting Started Machine Setup Status Off Machine Setup OptionsLTR / A4 / LGL / Folio 15 / 30 / 60 Inch LowHigh Off Slow Option Description Hour Installing Software Installing DriversSystem Requirements Installing Drivers in Windows MacintoshLinux Click Next to install your selections ¾ When the setup has completed click Finish Getting Started Getting Started WorkCentre Add Printer icon Click Next when prompted then click FinishScan driver for the WorkCentre 4118 is now loaded Win9x directory and click OK ¾ Choose Yes to print a test page and click Finish Test Print Installation process is now completeTest Print or Scan Test Scan Copy Current Reduction Number of Copies Enlarge Setting Copy Key Copying ProcedureSelect Copy Mode Select the Paper Supply Guides to the size required Load the OriginalsDocument Feeder optional on the 2 Guides Select the Copy Features Document GlassAlign with the registration arrow in the rear left corner Numeric Keypad Clear/Clear All Enter the QuantityPress Start Navigation Keys Start Feature Options Instructions Basic Copy FeaturesFeature Description Contrast Settings Sided CloneAuto Fit Long Photo TextMixed Bypass Menu/Exit Enter Navigation Keys Special Copy FeaturesFeature Options To Select ID Card Copy Binder Small OrigEdges Holes Both FrontBack Transparencies Create Booklet Copy Compatible FeaturesFeature =Compatible =Incompatible Copy Paper and Other Media Using the Paper Trays Preparing Paper for LoadingLoading the Paper Trays Rear ¾ Ensure that the paper is Max Fill Line Corner Snubbers Required tray is lit on the Status Map Using the Bypass TrayPaper Supply key until Paper Type Maximum Stacking Height ¾ Prepare a stack of paper or Loading the Bypass TrayPaper Support Bypass Tray Surface Bypass Tray is lit on the Status Map Enter Paper Supply ¾ Press Enter Setting the Paper SizeDisplay shows Tray 1 Size on the bottom line Selection Paper Tray Bypass Tray Plain paper Media SpecificationsMedia Sizes and Types Envelopes Paper and Other Media Paper and Other Media Paper and Other Media Fax 4 in 1 only Faxing Procedure Document Feeder ¾ Press the Fax key to activate Fax mode Fax key remains illuminated When selectedSelect the Fax key Fax Key Select the Fax Features Lighten/Darken Original Type Sided Color ResolutionEnter the Fax Number Job Status KeysJob Status Enter Navigation Keys Keypad Dialing Dialing MethodsDialing Method Instructions Speed Dialing Manual group dialing Manual DialingRedial Basic Fax Features ¾ Press FaxUse for documents ¾ Press Fax Fine ResolutionStandard Super Fine Special Fax Features Toll Save Delay Fax Memory Fax Priority Fax PollingTX Poll Batch TX Delay RXPoll Secure Receive Fax Forwarding Choices are Mailbox Setup Create a Mailbox Delete a Mailbox To delete a mailbox Store in the mailbox Mailbox ProceduresStoring Documents in a Mailbox ¾ Press the Menu/Exit key Printing Mailbox Contents Deleting Mailbox Contents ¾ Enter a remote fax number and press Enter Polling from a Mailbox¾ Select Poll From and press Enter Display shows the current time Sending to a Mailbox Requirements Fax Setup OptionsChanging the Fax Setup Options Press Enter to save your selections Fax Setup Options Speed Dials NewEdit Group Dials MSG ConfirmOn-Err Up to 5 digits High All TonePulse Fax 4 in 1 only Print Printing a Document Windows 98/Me Printer SettingsAccessing Printer Settings Windows NT Windows XP PCL Driver Layout Tab Paper Tab Image Options Tab Print Quality ModeToner Save Mode Image Quality Use Print Fonts Output Options TabPrint Order Collate Current Watermarks Add, Update and DeleteWatermark Tab Font Attributes About Tab Print Scan 4 in 1 only Twain Scanner Program Twain Scanning Procedure Open the Image Editing Application Select the Scan Features Save the Image Select PreviewSelect Scan Preview Scanners and Camera Scanning Using the WIA DriverWIA Scanning Procedure ¾ Click Next Scan 4 in 1 only Scan 4 in 1 only Machine Administration Reports Reports AvailableReport Description Use the following instructions to print a report ¾ Using the Navigation Keys select Reports and press EnterPrinting Reports Enter Machine Status ControlCentre Installing ControlCentreUsing ControlCentre Running ControlCentre Firmware Update Tab Phonebook Tab 4 in 1 only Click on the Printer tab to set default print options Printer TabPCL Button Fax Setup Enable Passcode ProtectionMachine Setup Passcode Protection System Admin Change the PasscodeReports Clear Memory Clearing the Memory¾ Select the option required and press Enter Check the Serial Number Maintenance Tools¾ Select Maintenance and press Enter ¾ Select Serial Number and press Enter Notify Toner Low New Drum Clean Drum Billing Counters Enabling or Disabling Auxiliary Access ¾ Select Auxiliary Access and press EnterOff and press Enter Machine Administration Maintenance Cleaning CVT Glass Control Panel and LCD Outside Areas of the Machine Ordering Supplies Customer Replaceable Unit Part NumberToner Cartridge 006R01278 Drum Cartridge 113R00671 Toner Cartridge Toner Save ModeCustomer Replaceable Units Expected Cartridge Life To Re-distribute the Toner Machine returns to standby Setting the Product to Send Toner Low Information Drum Cartridge Replacing the Drum Cartridge Maintenance Reinstall the toner cartridge, then Troubleshooting General Input Misfeed Fault ClearanceDocument Jams Cover Exit Misfeed Roller Misfeed Paper Feed Area When pulled, pull the releasePaper Jams Lever to open the side cover Paper Exit Area Close the cover¾ Open the front cover ¾ Pull down on the Fuser Lever ¾ Close the front cover and side cover ¾ Remove the jammed paper Sided JamBypass Tray Jam Paper out of the machine Customer Support LCD Error Messages Display Meaning Solution Polling Error Line ErrorLSU Error Non-Xerox Toner Cart No Paper Power FailureNo. Not Assigned RX Tray Full Problem and Solutions Charts Copying ProblemsCondition Suggested Solution Printing Problems Problem Probable Cause Suggested Solution Irregular faded patches Half of the page is blankPrinting is too slow Black staining Faxing Problems Solution Chart Problem Suggested Solution Stripes are printed on Received original is printedDark and is illegible or black Original Specifications Specifications Printer Specifications EmulationPCL6 Fax Specifications Scanner and Copier Specifications General Specifications Available Paper typesPlain paper, OHP film, Label, Envelope, Card, Postcard Paper Type L mm L Inch Input Source Source Media Types Sizes Thickness Index Numerics Index Index Xerox WorkCentre 4118 User Guide Canada 1-5,10-10 US 1-5,10-10 Index