32N00467
WorkCentre
User Guide
GKLS European Operations Bessemer Road
Prepared and Translated by Xerox
Welwyn Garden City Hertfordshire AL7 1BU ENGLAND
2006 by Xerox Corporation. All rights reserved
2 Getting Started
Table of Contents
1 Welcome
4 Paper and Other Media
3 Copy
5 Fax 4 in 1 only
4 in 1 Control panel
7 Scan 4 in 1 only
Machine Administration
Print
10 Troubleshooting
9 Maintenance
11 Specifications
10-1
Fax Specifications
12 Index
Scanner and Copier Specifications
General Specifications
Xerox WorkCentre 4118 User Guide
Page
1 Welcome
¾ Customer Support ¾ Safety Notes ¾ Regulatory Information
¾ Introduction ¾ About This Guide ¾ Related Information Sources
¾ Environmental Compliance ¾ Illegal Copies
Xerox WorkCentre 4118p
Introduction
Xerox WorkCentre
Welcome
feature mode or key
About This Guide
feature
Provides more in-depth specification
The System Administration Guide
This User Guide The Quick Use Guide The Quick Install Sheets
Related Information Sources
Welcome
Welcome
Customer Support
Xerox US Welcome Center
Xerox Canada Welcome Center
Warning Markings
Safety Notes
Electrical Supply
Welcome
Operator Accessible Areas
Electrical Safety Information
Maintenance
Cleaning Your Product
Disconnect Device
Operational Safety Information
Do These
Welcome
Ozone Safety Information
Maintenance Information
Do Not Do These
Welcome
Consumables
Laser Safety Information
Radio Frequency Emissions
United States, Canada, Europe, Australia/New Zealand
Welcome
Product Safety Certification
AGENCY
STANDARD
FAX Function
Regulatory Information
CE Mark
Welcome
Data Coupler Information
Welcome
Welcome
CANADA
Radio Equipment & Telecommunications Terminal Equipment Directive
EUROPE
Welcome
Canada
Environmental Compliance
Europe
Welcome
Welcome
Illegal Copies
¾ Passports. Foreign Passports may be photographed
Canada
Welcome
Welcome
Other countries
European Union
Product Recycling and Disposal
Domestic/Household Environment
Professional/Business Environment
Other Countries
North America
Welcome
Xerox WorkCentre 4118 User Guide
Xerox WorkCentre 4118 User Guide
Welcome
Page
¾ Making Connections ¾ Powering On the Machine ¾ Loading Paper
¾ Unpacking ¾ Machine Overview ¾ Installing Drum and Toner Cartridges
¾ Machine Setup ¾ Installing Software
2 Getting Started
Getting Started
Unpacking
User Guide CD
CD Contents
Getting Started
Xerox WorkCentre 4118 User Guide
Getting Started
Drivers CD
Nuance CD
User Guide CD
CD Installation
Drivers CD
Nuance CD
Getting Started
Machine Overview
Models and Options
Getting Started
Component Location
Front View
Document Feeder Connector Telephone Connections AC Power Cord
Rear View
Connector Power Switch Parallel Connector USB Connector
Getting Started
2 in 1 Control panel
Control Panel Overview
4 in 1 Control panel
Getting Started
5 Original Type Used to select the type of original being scanned
Getting Started
Getting
Started
Getting Started
Installing Drum and Toner Cartridges
¾ Pull the release latch to open the
¾ Open the front cover
¾ Remove the starter toner cartridge from its bag
Getting Started
1 Document Feeder
Making Connections
2 Telephone Line WorkCentre 4118, 4 in 1 only
Getting Started
CAUTION Shut down the computer before connecting the cable
3 USB or Parallel Port Cable
Getting Started
Xerox WorkCentre 4118 User Guide
¾ Connect the AC Power Cord to
Powering On the Machine
the machine and a power outlet
The power cord must be plugged into a grounded power socket
Getting Started
Loading Paper
Rear
Guide
¾ Fan the paper and insert it into the tray
Getting Started
Corner snubbers
¾ Do not fill above the Maximum Fill Line
Do not allow the guide to press against the edge of the paper tightly
Getting Started
Status
Machine Setup
Getting Started
Getting Started
Machine Setup Options
or Off
Started
Fast
Name
Numeric Keypad. Use Clock Mode to set
Enter the current date and time using the
If the Fax Setup option Auto Reduction is set to
Started
Installing Drivers
Installing Software
System Requirements
Programs for Windows
Macintosh
Installing Drivers in Windows
Linux
Started
Click Next to install your selections
¾ Choose the components you want to install and then click Next
6 ¾ When the setup has completed click Finish
Getting Started
Page
Getting Started
¾ Click Finish. The driver installation is now complete
¾ Choose the components you want to install and then click Next
Getting Started
Page
WorkCentre
Getting Started
for the WorkCentre
Getting Started
Click Next when prompted then click Finish
¾ Choose Yes to print a test page and click Finish
Getting Started
Test Print
Test Print or Scan
Test Scan
Getting Started
¾ Compatible Features
¾ Copying Procedure ¾ Basic Copy Features ¾ Special Copy Features
3 Copy
Digital copying is available as standard on the Xerox WorkCentre
1 Select Copy Mode
Copying Procedure
2 Select the Paper Supply
Copy
Copy
3 Load the Originals
Document Feeder optional on the 2 in
Document Glass
Select the Copy Features
Copy
¾ Lower the Document Feeder or Document Cover
Press Start
Enter the Quantity
Copy
¾ If the Document Glass is used
Feature Description
Basic Copy Features
Copy
Reduce/Enlarge from
Copy
¾ Continue the procedure until all the originals have
Auto Fit displays
sided copies are required
Original Type
Copy
Color Original
Paper Supply
Copy
Special Copy Features
Feature Description
Copy
z Use to ’clean up’
Edge Erase
Margin Shift
Copy
Suppress feature
Book Copy
Auto Suppress
Copy
Booklet feature
Transparencies
Create Booklet
Xerox WorkCentre 4118 User Guide
Compatible Features
Copy
Xerox WorkCentre 4118 User Guide
Copy
Page
4 Paper and Other Media
¾ Loading Paper ¾ Setting the Paper Size ¾ Media Specifications
Xerox WorkCentre4118 User Guide
Page
Preparing Paper for Loading
Using the Paper Trays
Loading the Paper Trays
Paper and Other Media
Paper and Other Media
positioned under the snubbers
Paper and Other Media
Paper and Other Media
Using the Bypass Tray
Paper Support Bypass Tray
Loading the Bypass Tray
Paper and Other Media
Bypass Tray is lit on the Status Map
Paper and Other Media
¾ To select the Bypass Tray, press
Xerox WorkCentre4118 User Guide
Paper and Other Media
Setting the Paper Size
Paper and Other Media
Media Specifications
Media Sizes and Types
¾ Use only well-constructed envelopes with sharp, well creased folds
Paper and Other Media
¾ Ensure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components
Paper and Other Media
Xerox WorkCentre4118 User Guide
Paper and Other Media
Page
¾ Special Fax Features ¾ Fax Forwarding ¾ Mailbox Setup
¾ Faxing Procedure ¾ Dialing Methods ¾ Basic Fax Features
¾ Mailbox Procedures ¾ Fax Setup Options
5 Fax 4 in 1 only
1 Load the Originals
Faxing Procedure
Document Feeder
Fax 4 in 1 only
Document Glass
Select the Fax key
Fax 4 in 1 only
¾ Lower the Document Feeder
4 Enter the Fax Number
3 Select the Fax Features
1 only
Fax 4 in
Press Start
6 Job Status
Fax 4 in 1 only
Keys
Fax 4 in 1 only
Dialing Methods
1 only
¾ Dial the fax number. When the fax tone is heard, press Start to
Manual group dialing
Manual Dialing
Fax 4 in 1 only
Basic Fax Features
Feature Description
Also used when sending a
1only
Super Fine resolution
Feature Description
Special Fax Features
¾ Using the Navigation keys select Fax Features
Fax 4 in 1 only
Memory Fax
Delay Fax
1only
Priority Fax
only1
Polling
TX Poll
Secure Receive
1only
Batch TX
Fax 4 in 1 only
Fax Forwarding
Off - don’t forward RX - forward received TX - forward transmitted
All - forward RX and TX
Create a Mailbox
Mailbox Setup
SetConfMBX confidential
SetBullMBX bulletin
To delete a mailbox
Delete a Mailbox
Fax 4 in 1 only
Fax 4 in 1 only
Mailbox Procedures
Storing Documents in a Mailbox
¾ Using the Navigation Keys select Mailbox and press Enter
Printing Mailbox Contents
Fax 4 in 1 only
¾ Press the Menu/Exit key
¾ Using the Navigation Keys select Mailbox and press Enter
Deleting Mailbox Contents
Fax 4 in 1 only
¾ Press the Menu/Exit key
Fax 4 in 1 only
Polling from a Mailbox
Fax 4 in 1 only
Sending to a Mailbox
Fax 4 in 1 only
Fax Setup Options
Changing the Fax Setup Options
DRPD
Fax Setup Options
Fax 4 in 1 only
Edit
Fax 4 in 1 only
Speed Dials
MSG Confirm
Fax 4 in 1 only
Group Dials
Use to activate the machine performing an
only
Receive Mode is set to Ans/Fax
see DRPD Mode on the bottom line and
4 in
only1
until you
Xerox WorkCentre 4118 User Guide
Fax 4 in 1 only
Page
6 Print
¾ Printing a Document ¾ Printer Settings ¾ PCL Driver
Xerox WorkCentre 4118 User Guide
Page
Print
Printing a Document
Accessing Printer Settings
Printer Settings
Windows 98/Me
Windows NT
Print
Windows XP
¾ Select File Print Properties from within any Windows application
Page
Print
PCL Driver
Rotate 180 Degrees
Layout Tab
Print
Print
Paper Tab
menu
Use to select whether a banner page is required
Print Quality Mode
Image Options Tab
Toner Save Mode
Print
Print
Output Options Tab
If this option is selected
the fonts which are resident on the printer will be used for the job
Print
Watermark Tab
Watermark Message
Message Angle
Print
About Tab
Xerox WorkCentre 4118 User Guide
Page
Xerox WorkCentre 4118 User Guide
Print
Page
¾ Scanning Using the WIA Driver
¾ TWAIN Scanner Program ¾ TWAIN Scanning Procedure
7 Scan 4 in 1 only
Xerox WorkCentre 4118 User Guide
Scan 4 in 1 only
TWAIN Scanner Program
1 Open the Image Editing Application
TWAIN Scanning Procedure
23 Load the Originals
Document Feeder
Document Glass
3 Select the Scan Features
Scan 4 in 1 only
¾ Lower the Document Feeder
5 Select Scan
4 Select Preview
6 Save the Image
Scan 4 in 1 only
Scan 4 in 1 only
Scanning Using the WIA Driver
WIA Scanning Procedure
Page
Scan 4 in 1 only
Xerox WorkCentre 4118 User Guide
Xerox WorkCentre 4118 User Guide
Scan 4 in 1 only
Page
8 Machine Administration
Reports Available
Machine Administration
Reports
Machine Administration
Printing Reports
¾ Press the Machine Status key
Xerox WorkCentre 4118 User Guide
Using ControlCentre
Installing ControlCentre
ControlCentre
Running ControlCentre
Phonebook Tab 4 in 1 only
Firmware Update Tab
Machine Administration
Retrieves the
PCL Button
Printer Tab
Machine Administration
Page
Machine Administration
Enable Passcode Protection
Passcode Protection
Machine Administration
Change the Passcode
This will be blank if you have just enabled Passcode Protection
¾ Enter the new passcode and press Enter
Clearing the Memory
Clear Memory
System Data Fax Phone Book Fax RX History Fax TX History
Machine Administration
Machine Administration
Maintenance Tools
Check the Serial Number
New Drum
Notify Toner Low
Your Customer Number Your Customer Name The Supplier’s Fax Number
The Suppliers Name
Machine Administration
Clean Drum
Billing Counters
Machine Administration
Enabling or Disabling Auxiliary Access
Xerox WorkCentre 4118 User Guide
Machine Administration
Page
¾ Cleaning ¾ Ordering Supplies ¾ Customer Replaceable Units
9 Maintenance
Xerox WorkCentre 4118 User Guide
Page
Cleaning the Document Glass and Constant Velocity Transport CVT Glass
Cleaning
Maintenance
¾ Open the Document Feeder
Maintenance
Control Panel and LCD
Outside Areas of the Machine
Maintenance
Ordering Supplies
CUSTOMER
REPLACEABLE UNIT
Customer Replaceable Units
Toner Save Mode
Toner Cartridge
Expected Cartridge Life
¾ The display shows New Toner?, select No and press Enter
To Re-distribute the Toner
Maintenance
Xerox WorkCentre 4118 User Guide
Setting the Product to Send Toner Low Information
Maintenance
Maintenance
Drum Cartridge
Replacing the Drum Cartridge
Maintenance
The machine returns to Standby mode
Maintenance
Reinstall the toner cartridge, then
lock the lever ¾ Close the front cover and the side cover
¾ General ¾ Fault Clearance ¾ Customer Support ¾ LCD Error Messages
10 Troubleshooting
¾ Problem and Solutions Charts
Xerox WorkCentre 4118 User Guide
General
Troubleshooting
Document Jams
Fault Clearance
Input Misfeed
Troubleshooting
Troubleshooting
Exit Misfeed
Feeder
¾ Close the Document Feeder top cover
Troubleshooting
Roller Misfeed
¾ Open the Document Feeder
¾ Close the Document Feeder and reload the documents
Troubleshooting
Paper Jams
Paper Feed Area
Xerox WorkCentre 4118 User Guide
Paper Exit Area
Troubleshooting
¾ Gently pull the paper out through the exit area
Troubleshooting
¾ Push the Fuser Lever up
¾ Turn the Jam Remove Lever back to the original position
Troubleshooting
2 Sided Jam
Bypass Tray Jam
Customer Support
Troubleshooting
Xerox US Welcome Center
Xerox Canada Welcome Center
Troubleshooting
LCD Error Messages
Tray
Jams” on page
the LSU Laser Scanning
Options” on page 5-22 for more information
On the Machine” starting on page 2-16. If the
Unit
10-6
10-6
page
The Toner Cartridge has
Copying Problems
Problem and Solutions Charts
Troubleshooting
“Cleaning the Document Glass and Constant Velocity Transport
that work. If printing is still not possible, replace
Printing Problems
port, enable this mode of operation. Refer to the
Change the page orientation in the printer setup
Enabling High Speed Printer Communications
If the computer is equipped with an ECP parallel
Toner Cartridge
Faxing Problems Solution Chart
Troubleshooting
Check with the party sending the original that the original is a
¾ Introduction ¾ Printer Specifications ¾ Fax Specifications
11 Specifications
¾ Scanner and Copier Specifications ¾ General Specifications
¾ Media Specifications
Introduction
Specifications
Page
Xerox WorkCentre 4118 User Guide
Specifications
Printer Specifications
Specifications
Fax Specifications
600 x 300 Document Feeder
Scanner and Copier Specifications
Specifications
32 kg Drum and Toner Cartridges included
General Specifications
Specifications
Specifications
Media Specifications
Plain paper, OHP film, Label, Envelope, Card, Postcard
Paper Type
Paper Label thickness 140 µm
Specifications
B5 means JIS and ISO Transparency film thickness 150 µm
Index
Index
Numerics
Index
Index
Index
Index
Canada 1-5 US 1-5
Xerox WorkCentre 4118 User Guide
Index
Xerox WorkCentre 4118 User Guide
Index
Index