WorkCentre User Guide
AL7 1BU England
Table of Contents
Copy
1 Control panel
Changing the Fax Setup Options
Accessing Printer Settings
WIA Scanning Procedure
Enable Passcode Protection Change the Passcode
New Drum Clean Drum
Copying Problems
Printing Problems
Faxing Problems Solution Chart
Index
Xerox WorkCentre 4118 User Guide
Welcome
Xerox WorkCentre
Introduction
Xerox WorkCentre 4118p
Specification Note
About This Guide
Italic Typeface
Bracket Text Typeface
Related Information Sources
Information available for the product consists
Customer Support
Safety Notes
Electrical Supply
Electrical Safety Information
Operator Accessible Areas
Maintenance
Cleaning Your Product
Do These
Operational Safety Information
Disconnect Device
Do Not Do These
Maintenance Information
Ozone Safety Information
Laser Safety Information
Consumables
Radio Frequency Emissions
United States, Canada, Europe, Australia/New Zealand
IEC60950 1strd Edition
Product Safety Certification
Agency Standard
CE Mark
Regulatory Information
FAX Function
Data Coupler Information
Canada
Europe
Europe
Environmental Compliance
Canada
Illegal Copies
Previous military service
Other countries
Product Recycling and Disposal
European Union
Domestic/Household Environment
Professional/Business Environment
North America Other Countries
Welcome
Getting Started
Unpacking
Scanner Module
CD Contents
Drivers CD
Nuance CD
CD Installation
Can be installed on your PC
On the CD
¾ Select your preferred language
WorkCentre 4118 2 in 1 WorkCentre 4118 4
Machine Overview
Models and Options
Component Location
Guides Document Feeder Document Input
Rear View
Copy key Navigation keys Status keys
Control Panel Overview
1 Control panel
Resolution
Copy
Speed Dial
Job Status
Manual Group
Installing Drum and Toner Cartridges
Side cover
¾ Open the front cover
Upward until it locks into place
¾ Close the front cover and the side cover
Xerox
Telephone Line WorkCentre 4118, 4 in 1 only
Making Connections
Document Feeder
USB or Parallel Port Cable
Powering On the Machine
¾ Connect the AC Power Cord to
On I position
Machine displays ’Warming Up Please Wait...’
Guide
Loading Paper
Rear
Max Fill Line
Corner Snubbers
¾ Do not fill above the Maximum Fill Line
Getting Started
Machine Setup
Status
Machine Setup Options
LTR / A4 / LGL / Folio
Off
15 / 30 / 60
Low
High Off
Inch
Slow
Option Description
Hour
System Requirements
Installing Software
Installing Drivers
Linux
Installing Drivers in Windows
Macintosh
Click Next to install your selections
¾ When the setup has completed click Finish
Getting Started
Getting Started
WorkCentre
Click Next when prompted then click Finish
Scan driver for the WorkCentre 4118 is now loaded
Add Printer icon
Win9x directory and click OK
¾ Choose Yes to print a test page and click Finish
Installation process is now complete
Test Print or Scan
Test Print
Test Scan
Copy
Copying Procedure
Select Copy Mode
Current Reduction Number of Copies Enlarge Setting Copy Key
Select the Paper Supply
Load the Originals
Document Feeder optional on the 2
Guides to the size required
Guides
Align with the registration arrow in the rear left corner
Select the Copy Features
Document Glass
Enter the Quantity
Press Start
Numeric Keypad Clear/Clear All
Navigation Keys Start
Basic Copy Features
Feature Description
Feature Options Instructions
Contrast Settings
Clone
Auto Fit
Sided
Long
Text
Mixed
Photo
Bypass
Special Copy Features
Feature Options To Select
Menu/Exit Enter Navigation Keys
ID Card Copy
Small Orig
Edges
Binder
Holes
Back
Both
Front
Transparencies
Create Booklet
Compatible Features
Feature
Copy
=Compatible =Incompatible
Copy
Paper and Other Media
Loading the Paper Trays
Using the Paper Trays
Preparing Paper for Loading
Rear
¾ Ensure that the paper is
Max Fill Line Corner Snubbers
Using the Bypass Tray
Paper Supply key until
Required tray is lit on the Status Map
Paper Type Maximum Stacking Height
Loading the Bypass Tray
Paper Support Bypass Tray
¾ Prepare a stack of paper or
Surface
Bypass Tray is lit on the Status Map
Enter Paper Supply
Setting the Paper Size
Display shows Tray 1 Size on the bottom line
¾ Press Enter
Selection
Media Specifications
Media Sizes and Types
Paper Tray Bypass Tray Plain paper
Envelopes
Paper and Other Media
Paper and Other Media
Paper and Other Media
Fax 4 in 1 only
Faxing Procedure
Document Feeder
Fax mode Fax key remains illuminated When selected
Select the Fax key
¾ Press the Fax key to activate
Fax Key
Enter the Fax Number
Select the Fax Features
Lighten/Darken Original Type Sided Color Resolution
Job Status Enter Navigation Keys
Job Status
Keys
Dialing Methods
Dialing Method Instructions
Keypad Dialing
Speed Dialing
Redial
Manual group dialing
Manual Dialing
Use for documents ¾ Press Fax
Basic Fax Features
¾ Press Fax
Resolution
Standard
Fine
Super Fine
Special Fax Features
Toll Save
Delay Fax
Memory Fax
TX Poll
Priority Fax
Polling
Delay RX
Poll
Batch TX
Secure Receive
Fax Forwarding
Choices are
Mailbox Setup
Create a Mailbox
Delete a Mailbox
To delete a mailbox
Mailbox Procedures
Storing Documents in a Mailbox
Store in the mailbox
¾ Press the Menu/Exit key
Printing Mailbox Contents
Deleting Mailbox Contents
Polling from a Mailbox
¾ Select Poll From and press Enter
¾ Enter a remote fax number and press Enter
Display shows the current time
Sending to a Mailbox
Fax Setup Options
Changing the Fax Setup Options
Requirements
Press Enter to save your selections
Fax Setup Options
Edit
Speed Dials
New
On-Err
Group Dials
MSG Confirm
Up to 5 digits
High
Pulse
All
Tone
Fax 4 in 1 only
Print
Printing a Document
Printer Settings
Accessing Printer Settings
Windows 98/Me
Windows NT
Windows XP
PCL Driver
Layout Tab
Paper Tab
Print Quality Mode
Toner Save Mode
Image Options Tab
Image Quality
Output Options Tab
Print Order
Use Print Fonts
Collate
Add, Update and Delete
Watermark Tab
Current Watermarks
Font Attributes
About Tab
Print
Scan 4 in 1 only
Twain Scanner Program
Twain Scanning Procedure
Open the Image Editing Application
Select the Scan Features
Select Preview
Select Scan
Save the Image
Preview
Scanning Using the WIA Driver
WIA Scanning Procedure
Scanners and Camera
¾ Click Next
Scan 4 in 1 only
Scan 4 in 1 only
Machine Administration
Report Description
Reports
Reports Available
¾ Using the Navigation Keys select Reports and press Enter
Printing Reports
Use the following instructions to print a report
Enter Machine Status
Installing ControlCentre
Using ControlCentre
ControlCentre
Running ControlCentre
Firmware Update Tab
Phonebook Tab 4 in 1 only
PCL Button
Click on the Printer tab to set default print options
Printer Tab
Enable Passcode Protection
Machine Setup
Fax Setup
Passcode Protection
Reports
System Admin
Change the Passcode
¾ Select the option required and press Enter
Clear Memory
Clearing the Memory
Maintenance Tools
¾ Select Maintenance and press Enter
Check the Serial Number
¾ Select Serial Number and press Enter
Notify Toner Low
New Drum
Clean Drum
Billing Counters
Off and press Enter
Enabling or Disabling Auxiliary Access
¾ Select Auxiliary Access and press Enter
Machine Administration
Maintenance
Cleaning
CVT Glass
Control Panel and LCD
Outside Areas of the Machine
Toner Cartridge 006R01278 Drum Cartridge 113R00671
Ordering Supplies
Customer Replaceable Unit Part Number
Toner Save Mode
Customer Replaceable Units
Toner Cartridge
Expected Cartridge Life
To Re-distribute the Toner
Machine returns to standby
Setting the Product to Send Toner Low Information
Drum Cartridge
Replacing the Drum Cartridge
Maintenance
Reinstall the toner cartridge, then
Troubleshooting
General
Fault Clearance
Document Jams
Input Misfeed
Cover
Exit Misfeed
Roller Misfeed
When pulled, pull the release
Paper Jams
Paper Feed Area
Lever to open the side cover
¾ Open the front cover ¾ Pull down on the Fuser Lever
Paper Exit Area
Close the cover
¾ Close the front cover and side cover
Sided Jam
Bypass Tray Jam
¾ Remove the jammed paper
Paper out of the machine
Customer Support
LCD Error Messages
Display Meaning Solution
Line Error
LSU Error
Polling Error
Non-Xerox Toner Cart
Power Failure
No. Not Assigned
No Paper
RX Tray Full
Condition Suggested Solution
Problem and Solutions Charts
Copying Problems
Printing Problems
Problem Probable Cause Suggested Solution
Half of the page is blank
Printing is too slow
Irregular faded patches
Black staining
Faxing Problems Solution Chart
Problem Suggested Solution
Received original is printed
Dark and is illegible or black
Stripes are printed on
Original
Specifications
Specifications
PCL6
Printer Specifications
Emulation
Fax Specifications
Scanner and Copier Specifications
General Specifications
Paper types
Plain paper, OHP film, Label, Envelope, Card, Postcard
Available
Paper Type L mm L Inch
Input Source
Source Media Types Sizes Thickness
Index
Numerics
Index
Index
Xerox WorkCentre 4118 User Guide
Canada 1-5,10-10 US 1-5,10-10
Index