Manuals / Xerox / Computer Equipment / All in One Printer

Xerox 32N00467 Phonebook Tab 4 in 1 only, Firmware Update Tab, Machine Administration, WorkCentre

Models: 32N00467

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Phonebook Tab (4 in 1 only)

Click on the [Phonebook] tab to create and edit phonebook entries for use with Fax.

					Retrieves the
					phonebook entries
					from the Xerox
					WorkCentre 4118 to
					ControlCentre
Phonebook entries					Allows the
Phonebook entries

					phonebook entries
Allows a selected					to be downloaded
phonebook entry to					from ControlCentre
be edited in a					to the Xerox
be edited in a					to the Xerox
					WorkCentre 4118
separate Edit dialog					WorkCentre 4118
box
	Deletes a	selected	Deletes all phonebook
	Deletes a	selected	Deletes all phonebook
	phonebook entry			entries

Firmware Update Tab

Click on the [Firmware Update] tab to update the firmware of the machine.

zThis feature should be used by System Administrator only. For further information, please refer to the System Administration Guide.

Machine Administration

Xerox WorkCentre 4118 User Guide

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Xerox 32N00467 Phonebook Tab 4 in 1 only, Firmware Update Tab, Machine Administration, Retrieves the, WorkCentre 4118 to

Contents

WorkCentre User Guide32N00467 GKLS European Operations Bessemer Road Prepared and Translated by XeroxWelwyn Garden City Hertfordshire AL7 1BU ENGLAND 2006 by Xerox Corporation. All rights reservedTable of Contents 1 Welcome2 Getting Started 4 Paper and Other Media 3 Copy5 Fax 4 in 1 only 4 in 1 Control panelMachine Administration Print7 Scan 4 in 1 only 10 Troubleshooting 9 Maintenance11 Specifications 10-1Fax Specifications 12 IndexScanner and Copier Specifications General SpecificationsXerox WorkCentre 4118 User Guide Page1 Welcome ¾ Customer Support ¾ Safety Notes ¾ Regulatory Information¾ Introduction ¾ About This Guide ¾ Related Information Sources ¾ Environmental Compliance ¾ Illegal CopiesXerox WorkCentre 4118p IntroductionXerox WorkCentre Welcomefeature mode or key About This Guidefeature Provides more in-depth specificationThe System Administration Guide This User Guide The Quick Use Guide The Quick Install SheetsRelated Information Sources WelcomeWelcome Customer SupportXerox US Welcome Center Xerox Canada Welcome CenterWarning Markings Safety NotesElectrical Supply WelcomeOperator Accessible Areas Electrical Safety InformationMaintenance Cleaning Your ProductDisconnect Device Operational Safety InformationDo These WelcomeOzone Safety Information Maintenance InformationDo Not Do These WelcomeConsumables Laser Safety InformationRadio Frequency Emissions United States, Canada, Europe, Australia/New ZealandWelcome Product Safety CertificationAGENCY STANDARDFAX Function Regulatory InformationCE Mark WelcomeData Coupler Information WelcomeWelcome CANADAEUROPE WelcomeRadio Equipment & Telecommunications Terminal Equipment Directive Canada Environmental ComplianceEurope WelcomeWelcome Illegal CopiesCanada Welcome¾ Passports. Foreign Passports may be photographed Welcome Other countriesEuropean Union Product Recycling and DisposalDomestic/Household Environment Professional/Business EnvironmentOther Countries North AmericaWelcome Xerox WorkCentre 4118 User GuideWelcome PageXerox WorkCentre 4118 User Guide ¾ Making Connections ¾ Powering On the Machine ¾ Loading Paper ¾ Unpacking ¾ Machine Overview ¾ Installing Drum and Toner Cartridges¾ Machine Setup ¾ Installing Software 2 Getting StartedGetting Started UnpackingUser Guide CD CD ContentsGetting Started Xerox WorkCentre 4118 User GuideDrivers CD Nuance CDGetting Started User Guide CD CD InstallationDrivers CD Nuance CDMachine Overview Models and OptionsGetting Started Component Location Front ViewGetting Started Document Feeder Connector Telephone Connections AC Power Cord Rear ViewConnector Power Switch Parallel Connector USB Connector Getting Started2 in 1 Control panel Control Panel Overview4 in 1 Control panel Getting Started5 Original Type Used to select the type of original being scanned Getting StartedGetting StartedGetting Started Installing Drum and Toner Cartridges¾ Pull the release latch to open the ¾ Open the front cover¾ Remove the starter toner cartridge from its bag Getting Started1 Document Feeder Making Connections2 Telephone Line WorkCentre 4118, 4 in 1 only Getting StartedCAUTION Shut down the computer before connecting the cable 3 USB or Parallel Port CableGetting Started Xerox WorkCentre 4118 User Guide¾ Connect the AC Power Cord to Powering On the Machinethe machine and a power outlet The power cord must be plugged into a grounded power socketGetting Started Loading PaperRear Guide¾ Fan the paper and insert it into the tray Getting StartedCorner snubbers ¾ Do not fill above the Maximum Fill LineDo not allow the guide to press against the edge of the paper tightly Getting StartedMachine Setup Getting StartedStatus Getting Started Machine Setup Optionsor Off StartedFast NameNumeric Keypad. Use Clock Mode to set Enter the current date and time using theIf the Fax Setup option Auto Reduction is set to StartedInstalling Drivers Installing SoftwareSystem Requirements Programs for WindowsMacintosh Installing Drivers in WindowsLinux StartedClick Next to install your selections ¾ Choose the components you want to install and then click Next6 ¾ When the setup has completed click Finish Getting StartedPage Getting Started¾ Click Finish. The driver installation is now complete ¾ Choose the components you want to install and then click NextGetting Started PageGetting Started for the WorkCentreWorkCentre Getting Started Click Next when prompted then click Finish¾ Choose Yes to print a test page and click Finish Getting StartedTest Print Test Print or ScanTest Scan Getting Started¾ Compatible Features ¾ Copying Procedure ¾ Basic Copy Features ¾ Special Copy Features3 Copy Digital copying is available as standard on the Xerox WorkCentre1 Select Copy Mode Copying Procedure2 Select the Paper Supply Copy3 Load the Originals Document Feeder optional on the 2 inCopy Document Glass Select the Copy FeaturesCopy ¾ Lower the Document Feeder or Document CoverPress Start Enter the QuantityCopy ¾ If the Document Glass is usedFeature Description Basic Copy FeaturesCopy Reduce/Enlarge fromCopy ¾ Continue the procedure until all the originals haveAuto Fit displays sided copies are requiredOriginal Type CopyColor Original Paper SupplySpecial Copy Features Feature DescriptionCopy Copy z Use to ’clean up’Edge Erase Margin ShiftCopy Suppress featureBook Copy Auto SuppressCopy Booklet featureTransparencies Create BookletCompatible Features CopyXerox WorkCentre 4118 User Guide Copy PageXerox WorkCentre 4118 User Guide 4 Paper and Other Media ¾ Loading Paper ¾ Setting the Paper Size ¾ Media SpecificationsXerox WorkCentre4118 User Guide PagePreparing Paper for Loading Using the Paper TraysLoading the Paper Trays Paper and Other MediaPaper and Other Media positioned under the snubbers Paper and Other MediaPaper and Other Media Using the Bypass TrayLoading the Bypass Tray Paper and Other MediaPaper Support Bypass Tray Bypass Tray is lit on the Status Map Paper and Other Media¾ To select the Bypass Tray, press Xerox WorkCentre4118 User GuidePaper and Other Media Setting the Paper SizeMedia Specifications Media Sizes and TypesPaper and Other Media ¾ Use only well-constructed envelopes with sharp, well creased folds Paper and Other Media¾ Ensure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components Paper and Other MediaPaper and Other Media PageXerox WorkCentre4118 User Guide ¾ Special Fax Features ¾ Fax Forwarding ¾ Mailbox Setup ¾ Faxing Procedure ¾ Dialing Methods ¾ Basic Fax Features¾ Mailbox Procedures ¾ Fax Setup Options 5 Fax 4 in 1 only1 Load the Originals Faxing ProcedureDocument Feeder Fax 4 in 1 onlyDocument Glass Select the Fax keyFax 4 in 1 only ¾ Lower the Document Feeder4 Enter the Fax Number 3 Select the Fax Features1 only Fax 4 inPress Start 6 Job StatusFax 4 in 1 only KeysFax 4 in 1 only Dialing Methods1 only ¾ Dial the fax number. When the fax tone is heard, press Start toManual group dialing Manual DialingBasic Fax Features Feature DescriptionFax 4 in 1 only 1only Super Fine resolutionAlso used when sending a Feature Description Special Fax Features¾ Using the Navigation keys select Fax Features Fax 4 in 1 onlyDelay Fax 1onlyMemory Fax Priority Fax only1Polling TX Poll1only Batch TXSecure Receive Fax 4 in 1 only Fax ForwardingOff - don’t forward RX - forward received TX - forward transmitted All - forward RX and TXCreate a Mailbox Mailbox SetupSetConfMBX confidential SetBullMBX bulletinDelete a Mailbox Fax 4 in 1 onlyTo delete a mailbox Mailbox Procedures Storing Documents in a MailboxFax 4 in 1 only ¾ Using the Navigation Keys select Mailbox and press Enter Printing Mailbox ContentsFax 4 in 1 only ¾ Press the Menu/Exit key¾ Using the Navigation Keys select Mailbox and press Enter Deleting Mailbox ContentsFax 4 in 1 only ¾ Press the Menu/Exit keyFax 4 in 1 only Polling from a MailboxFax 4 in 1 only Sending to a MailboxFax Setup Options Changing the Fax Setup OptionsFax 4 in 1 only Fax Setup Options Fax 4 in 1 onlyDRPD Fax 4 in 1 only Speed DialsEdit Fax 4 in 1 only Group DialsMSG Confirm only Receive Mode is set to Ans/FaxUse to activate the machine performing an see DRPD Mode on the bottom line and 4 inonly1 until youFax 4 in 1 only PageXerox WorkCentre 4118 User Guide 6 Print ¾ Printing a Document ¾ Printer Settings ¾ PCL DriverXerox WorkCentre 4118 User Guide PagePrint Printing a DocumentAccessing Printer Settings Printer SettingsWindows 98/Me Windows NTPrint Windows XP¾ Select File Print Properties from within any Windows application PagePrint PCL DriverLayout Tab PrintRotate 180 Degrees Print Paper Tabmenu Use to select whether a banner page is requiredPrint Quality Mode Image Options TabToner Save Mode PrintPrint Output Options TabIf this option is selected the fonts which are resident on the printer will be used for the jobPrint Watermark TabWatermark Message Message AnglePrint About TabXerox WorkCentre 4118 User Guide PagePrint PageXerox WorkCentre 4118 User Guide ¾ Scanning Using the WIA Driver ¾ TWAIN Scanner Program ¾ TWAIN Scanning Procedure7 Scan 4 in 1 only Xerox WorkCentre 4118 User GuideScan 4 in 1 only TWAIN Scanner Program1 Open the Image Editing Application TWAIN Scanning Procedure23 Load the Originals Document FeederDocument Glass 3 Select the Scan FeaturesScan 4 in 1 only ¾ Lower the Document Feeder5 Select Scan 4 Select Preview6 Save the Image Scan 4 in 1 onlyScanning Using the WIA Driver WIA Scanning ProcedureScan 4 in 1 only Scan 4 in 1 only Xerox WorkCentre 4118 User GuidePage Scan 4 in 1 only PageXerox WorkCentre 4118 User Guide 8 Machine Administration Machine Administration ReportsReports Available Machine Administration Printing Reports¾ Press the Machine Status key Xerox WorkCentre 4118 User GuideUsing ControlCentre Installing ControlCentreControlCentre Running ControlCentrePhonebook Tab 4 in 1 only Firmware Update TabMachine Administration Retrieves thePCL Button Printer TabMachine Administration PageEnable Passcode Protection Passcode ProtectionMachine Administration Machine Administration Change the PasscodeThis will be blank if you have just enabled Passcode Protection ¾ Enter the new passcode and press EnterClearing the Memory Clear MemorySystem Data Fax Phone Book Fax RX History Fax TX History Machine AdministrationMaintenance Tools Check the Serial NumberMachine Administration New Drum Notify Toner LowYour Customer Number Your Customer Name The Supplier’s Fax Number The Suppliers NameClean Drum Billing CountersMachine Administration Machine Administration Enabling or Disabling Auxiliary AccessMachine Administration PageXerox WorkCentre 4118 User Guide ¾ Cleaning ¾ Ordering Supplies ¾ Customer Replaceable Units 9 MaintenanceXerox WorkCentre 4118 User Guide PageCleaning the Document Glass and Constant Velocity Transport CVT Glass CleaningMaintenance ¾ Open the Document FeederControl Panel and LCD Outside Areas of the MachineMaintenance Maintenance Ordering SuppliesCUSTOMER REPLACEABLE UNITCustomer Replaceable Units Toner Save ModeToner Cartridge Expected Cartridge LifeTo Re-distribute the Toner Maintenance¾ The display shows New Toner?, select No and press Enter Setting the Product to Send Toner Low Information MaintenanceXerox WorkCentre 4118 User Guide Drum Cartridge Replacing the Drum CartridgeMaintenance Maintenance The machine returns to Standby mode MaintenanceReinstall the toner cartridge, then lock the lever ¾ Close the front cover and the side cover¾ General ¾ Fault Clearance ¾ Customer Support ¾ LCD Error Messages 10 Troubleshooting¾ Problem and Solutions Charts Xerox WorkCentre 4118 User GuideGeneral TroubleshootingDocument Jams Fault ClearanceInput Misfeed TroubleshootingTroubleshooting Exit MisfeedFeeder ¾ Close the Document Feeder top coverTroubleshooting Roller Misfeed¾ Open the Document Feeder ¾ Close the Document Feeder and reload the documentsPaper Jams Paper Feed AreaTroubleshooting Paper Exit Area TroubleshootingXerox WorkCentre 4118 User Guide ¾ Gently pull the paper out through the exit area Troubleshooting¾ Push the Fuser Lever up ¾ Turn the Jam Remove Lever back to the original position2 Sided Jam Bypass Tray JamTroubleshooting Customer Support TroubleshootingXerox US Welcome Center Xerox Canada Welcome CenterTroubleshooting LCD Error MessagesTray Jams” on pagethe LSU Laser Scanning Options” on page 5-22 for more informationOn the Machine” starting on page 2-16. If the Unit10-6 10-6page The Toner Cartridge hasCopying Problems Problem and Solutions ChartsTroubleshooting “Cleaning the Document Glass and Constant Velocity Transportthat work. If printing is still not possible, replace Printing Problemsport, enable this mode of operation. Refer to the Change the page orientation in the printer setupEnabling High Speed Printer Communications If the computer is equipped with an ECP parallelFaxing Problems Solution Chart TroubleshootingToner Cartridge Check with the party sending the original that the original is a ¾ Introduction ¾ Printer Specifications ¾ Fax Specifications 11 Specifications¾ Scanner and Copier Specifications ¾ General Specifications ¾ Media SpecificationsIntroduction SpecificationsPage Xerox WorkCentre 4118 User GuideSpecifications Printer SpecificationsSpecifications Fax SpecificationsScanner and Copier Specifications Specifications600 x 300 Document Feeder General Specifications Specifications32 kg Drum and Toner Cartridges included Specifications Media SpecificationsPlain paper, OHP film, Label, Envelope, Card, Postcard Paper TypeSpecifications B5 means JIS and ISO Transparency film thickness 150 µmPaper Label thickness 140 µm Index NumericsIndex Index Index Index Index Canada 1-5 US 1-5Xerox WorkCentre 4118 User Guide IndexIndex IndexXerox WorkCentre 4118 User Guide

Phonebook Tab (4 in 1 only)

Retrieves the

WorkCentre 4118 to

Allows a selected

from ControlCentre

WorkCentre 4118

entries

Firmware Update Tab