WorkCentre User Guide
AL7 1BU England
Table of Contents
1 Control panel
Copy
Accessing Printer Settings
Changing the Fax Setup Options
WIA Scanning Procedure
Enable Passcode Protection Change the Passcode
Copying Problems
New Drum Clean Drum
Printing Problems
Faxing Problems Solution Chart
Index
Xerox WorkCentre 4118 User Guide
Welcome
Xerox WorkCentre
Introduction
Xerox WorkCentre 4118p
About This Guide
Specification Note
Italic Typeface
Bracket Text Typeface
Information available for the product consists
Related Information Sources
Customer Support
Electrical Supply
Safety Notes
Operator Accessible Areas
Electrical Safety Information
Maintenance
Cleaning Your Product
Do These
Operational Safety Information
Disconnect Device
Do Not Do These
Maintenance Information
Ozone Safety Information
Consumables
Laser Safety Information
Radio Frequency Emissions
United States, Canada, Europe, Australia/New Zealand
IEC60950 1strd Edition
Product Safety Certification
Agency Standard
CE Mark
Regulatory Information
FAX Function
Data Coupler Information
Canada
Europe
Europe
Environmental Compliance
Canada
Illegal Copies
Previous military service
Other countries
European Union
Product Recycling and Disposal
Domestic/Household Environment
Professional/Business Environment
North America Other Countries
Welcome
Getting Started
Scanner Module
Unpacking
CD Contents
Nuance CD
Drivers CD
Can be installed on your PC
CD Installation
On the CD
¾ Select your preferred language
WorkCentre 4118 2 in 1 WorkCentre 4118 4
Machine Overview
Models and Options
Guides Document Feeder Document Input
Component Location
Rear View
Copy key Navigation keys Status keys
Control Panel Overview
1 Control panel
Copy
Resolution
Speed Dial
Job Status
Manual Group
Side cover
Installing Drum and Toner Cartridges
¾ Open the front cover
Upward until it locks into place
Xerox
¾ Close the front cover and the side cover
Telephone Line WorkCentre 4118, 4 in 1 only
Making Connections
Document Feeder
USB or Parallel Port Cable
¾ Connect the AC Power Cord to
Powering On the Machine
On I position
Machine displays ’Warming Up Please Wait...’
Guide
Loading Paper
Rear
Max Fill Line
Corner Snubbers
¾ Do not fill above the Maximum Fill Line
Getting Started
Status
Machine Setup
LTR / A4 / LGL / Folio
Machine Setup Options
Off
15 / 30 / 60
High Off
Low
Inch
Slow
Hour
Option Description
System Requirements
Installing Software
Installing Drivers
Linux
Installing Drivers in Windows
Macintosh
¾ When the setup has completed click Finish
Click Next to install your selections
Getting Started
Getting Started
WorkCentre
Scan driver for the WorkCentre 4118 is now loaded
Click Next when prompted then click Finish
Add Printer icon
Win9x directory and click OK
¾ Choose Yes to print a test page and click Finish
Test Print or Scan
Installation process is now complete
Test Print
Test Scan
Copy
Select Copy Mode
Copying Procedure
Current Reduction Number of Copies Enlarge Setting Copy Key
Select the Paper Supply
Document Feeder optional on the 2
Load the Originals
Guides to the size required
Guides
Align with the registration arrow in the rear left corner
Select the Copy Features
Document Glass
Press Start
Enter the Quantity
Numeric Keypad Clear/Clear All
Navigation Keys Start
Feature Description
Basic Copy Features
Feature Options Instructions
Contrast Settings
Auto Fit
Clone
Sided
Long
Mixed
Text
Photo
Bypass
Feature Options To Select
Special Copy Features
Menu/Exit Enter Navigation Keys
ID Card Copy
Edges
Small Orig
Binder
Holes
Back
Both
Front
Create Booklet
Transparencies
Feature
Compatible Features
Copy
=Compatible =Incompatible
Copy
Paper and Other Media
Loading the Paper Trays
Using the Paper Trays
Preparing Paper for Loading
Rear
Max Fill Line Corner Snubbers
¾ Ensure that the paper is
Paper Supply key until
Using the Bypass Tray
Required tray is lit on the Status Map
Paper Type Maximum Stacking Height
Paper Support Bypass Tray
Loading the Bypass Tray
¾ Prepare a stack of paper or
Surface
Enter Paper Supply
Bypass Tray is lit on the Status Map
Display shows Tray 1 Size on the bottom line
Setting the Paper Size
¾ Press Enter
Selection
Media Sizes and Types
Media Specifications
Paper Tray Bypass Tray Plain paper
Envelopes
Paper and Other Media
Paper and Other Media
Paper and Other Media
Fax 4 in 1 only
Document Feeder
Faxing Procedure
Select the Fax key
Fax mode Fax key remains illuminated When selected
¾ Press the Fax key to activate
Fax Key
Enter the Fax Number
Select the Fax Features
Lighten/Darken Original Type Sided Color Resolution
Job Status Enter Navigation Keys
Job Status
Keys
Dialing Method Instructions
Dialing Methods
Keypad Dialing
Speed Dialing
Redial
Manual group dialing
Manual Dialing
Use for documents ¾ Press Fax
Basic Fax Features
¾ Press Fax
Standard
Resolution
Fine
Super Fine
Toll Save
Special Fax Features
Memory Fax
Delay Fax
TX Poll
Priority Fax
Polling
Poll
Delay RX
Batch TX
Secure Receive
Choices are
Fax Forwarding
Create a Mailbox
Mailbox Setup
To delete a mailbox
Delete a Mailbox
Storing Documents in a Mailbox
Mailbox Procedures
Store in the mailbox
¾ Press the Menu/Exit key
Printing Mailbox Contents
Deleting Mailbox Contents
¾ Select Poll From and press Enter
Polling from a Mailbox
¾ Enter a remote fax number and press Enter
Display shows the current time
Sending to a Mailbox
Changing the Fax Setup Options
Fax Setup Options
Requirements
Press Enter to save your selections
Fax Setup Options
Edit
Speed Dials
New
On-Err
Group Dials
MSG Confirm
High
Up to 5 digits
Pulse
All
Tone
Fax 4 in 1 only
Print
Printing a Document
Accessing Printer Settings
Printer Settings
Windows 98/Me
Windows NT
Windows XP
PCL Driver
Layout Tab
Paper Tab
Toner Save Mode
Print Quality Mode
Image Options Tab
Image Quality
Print Order
Output Options Tab
Use Print Fonts
Collate
Watermark Tab
Add, Update and Delete
Current Watermarks
Font Attributes
About Tab
Print
Scan 4 in 1 only
Twain Scanner Program
Open the Image Editing Application
Twain Scanning Procedure
Select the Scan Features
Select Scan
Select Preview
Save the Image
Preview
WIA Scanning Procedure
Scanning Using the WIA Driver
Scanners and Camera
¾ Click Next
Scan 4 in 1 only
Scan 4 in 1 only
Machine Administration
Report Description
Reports
Reports Available
Printing Reports
¾ Using the Navigation Keys select Reports and press Enter
Use the following instructions to print a report
Enter Machine Status
Using ControlCentre
Installing ControlCentre
ControlCentre
Running ControlCentre
Phonebook Tab 4 in 1 only
Firmware Update Tab
PCL Button
Click on the Printer tab to set default print options
Printer Tab
Machine Setup
Enable Passcode Protection
Fax Setup
Passcode Protection
Reports
System Admin
Change the Passcode
¾ Select the option required and press Enter
Clear Memory
Clearing the Memory
¾ Select Maintenance and press Enter
Maintenance Tools
Check the Serial Number
¾ Select Serial Number and press Enter
New Drum
Notify Toner Low
Billing Counters
Clean Drum
Off and press Enter
Enabling or Disabling Auxiliary Access
¾ Select Auxiliary Access and press Enter
Machine Administration
Maintenance
CVT Glass
Cleaning
Outside Areas of the Machine
Control Panel and LCD
Toner Cartridge 006R01278 Drum Cartridge 113R00671
Ordering Supplies
Customer Replaceable Unit Part Number
Customer Replaceable Units
Toner Save Mode
Toner Cartridge
Expected Cartridge Life
Machine returns to standby
To Re-distribute the Toner
Setting the Product to Send Toner Low Information
Replacing the Drum Cartridge
Drum Cartridge
Maintenance
Reinstall the toner cartridge, then
Troubleshooting
General
Document Jams
Fault Clearance
Input Misfeed
Cover
Exit Misfeed
Roller Misfeed
Paper Jams
When pulled, pull the release
Paper Feed Area
Lever to open the side cover
¾ Open the front cover ¾ Pull down on the Fuser Lever
Paper Exit Area
Close the cover
¾ Close the front cover and side cover
Bypass Tray Jam
Sided Jam
¾ Remove the jammed paper
Paper out of the machine
Customer Support
Display Meaning Solution
LCD Error Messages
LSU Error
Line Error
Polling Error
Non-Xerox Toner Cart
No. Not Assigned
Power Failure
No Paper
RX Tray Full
Condition Suggested Solution
Problem and Solutions Charts
Copying Problems
Problem Probable Cause Suggested Solution
Printing Problems
Printing is too slow
Half of the page is blank
Irregular faded patches
Black staining
Problem Suggested Solution
Faxing Problems Solution Chart
Dark and is illegible or black
Received original is printed
Stripes are printed on
Original
Specifications
Specifications
PCL6
Printer Specifications
Emulation
Fax Specifications
Scanner and Copier Specifications
General Specifications
Plain paper, OHP film, Label, Envelope, Card, Postcard
Paper types
Available
Paper Type L mm L Inch
Source Media Types Sizes Thickness
Input Source
Numerics
Index
Index
Index
Xerox WorkCentre 4118 User Guide
Canada 1-5,10-10 US 1-5,10-10
Index