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Xerox 32N00467 manual Prepared and Translated by Xerox, GKLS European Operations Bessemer Road

Models: 32N00467

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Prepared and Translated by:

Xerox

GKLS European Operations Bessemer Road

Welwyn Garden City Hertfordshire

AL7 1BU

ENGLAND

©2006 by Xerox Corporation. All rights reserved.

Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc.

Xerox® and all Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowledged.

Changes, technical inaccuracies and typographical errors will be corrected in subsequent editions.

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Xerox 32N00467 manual Prepared and Translated by Xerox, GKLS European Operations Bessemer Road

Contents

32N00467 WorkCentreUser Guide Welwyn Garden City Hertfordshire AL7 1BU ENGLAND Prepared and Translated by XeroxGKLS European Operations Bessemer Road 2006 by Xerox Corporation. All rights reserved2 Getting Started Table of Contents1 Welcome 5 Fax 4 in 1 only 3 Copy4 Paper and Other Media 4 in 1 Control panel7 Scan 4 in 1 only Machine AdministrationPrint 11 Specifications 9 Maintenance10 Troubleshooting 10-1Scanner and Copier Specifications 12 IndexFax Specifications General SpecificationsPage Xerox WorkCentre 4118 User Guide¾ Introduction ¾ About This Guide ¾ Related Information Sources ¾ Customer Support ¾ Safety Notes ¾ Regulatory Information1 Welcome ¾ Environmental Compliance ¾ Illegal CopiesXerox WorkCentre IntroductionXerox WorkCentre 4118p Welcomefeature About This Guidefeature mode or key Provides more in-depth specificationRelated Information Sources This User Guide The Quick Use Guide The Quick Install SheetsThe System Administration Guide WelcomeXerox US Welcome Center Customer SupportWelcome Xerox Canada Welcome CenterElectrical Supply Safety NotesWarning Markings WelcomeMaintenance Electrical Safety InformationOperator Accessible Areas Cleaning Your ProductDo These Operational Safety InformationDisconnect Device WelcomeDo Not Do These Maintenance InformationOzone Safety Information WelcomeRadio Frequency Emissions Laser Safety InformationConsumables United States, Canada, Europe, Australia/New ZealandAGENCY Product Safety CertificationWelcome STANDARDCE Mark Regulatory InformationFAX Function WelcomeWelcome Data Coupler InformationCANADA WelcomeRadio Equipment & Telecommunications Terminal Equipment Directive EUROPEWelcome Europe Environmental ComplianceCanada WelcomeIllegal Copies Welcome¾ Passports. Foreign Passports may be photographed CanadaWelcome Other countries WelcomeDomestic/Household Environment Product Recycling and DisposalEuropean Union Professional/Business EnvironmentWelcome North AmericaOther Countries Xerox WorkCentre 4118 User GuideXerox WorkCentre 4118 User Guide WelcomePage ¾ Machine Setup ¾ Installing Software ¾ Unpacking ¾ Machine Overview ¾ Installing Drum and Toner Cartridges¾ Making Connections ¾ Powering On the Machine ¾ Loading Paper 2 Getting StartedUnpacking Getting StartedGetting Started CD ContentsUser Guide CD Xerox WorkCentre 4118 User GuideGetting Started Drivers CDNuance CD Drivers CD CD InstallationUser Guide CD Nuance CDGetting Started Machine OverviewModels and Options Getting Started Component LocationFront View Connector Power Switch Parallel Connector USB Connector Rear ViewDocument Feeder Connector Telephone Connections AC Power Cord Getting Started4 in 1 Control panel Control Panel Overview2 in 1 Control panel Getting StartedGetting Started 5 Original Type Used to select the type of original being scannedStarted Getting¾ Pull the release latch to open the Installing Drum and Toner CartridgesGetting Started ¾ Open the front coverGetting Started ¾ Remove the starter toner cartridge from its bag2 Telephone Line WorkCentre 4118, 4 in 1 only Making Connections1 Document Feeder Getting StartedGetting Started 3 USB or Parallel Port CableCAUTION Shut down the computer before connecting the cable Xerox WorkCentre 4118 User Guidethe machine and a power outlet Powering On the Machine¾ Connect the AC Power Cord to The power cord must be plugged into a grounded power socketRear Loading PaperGetting Started GuideCorner snubbers Getting Started¾ Fan the paper and insert it into the tray ¾ Do not fill above the Maximum Fill LineGetting Started Do not allow the guide to press against the edge of the paper tightlyStatus Machine SetupGetting Started Machine Setup Options Getting StartedFast Startedor Off NameIf the Fax Setup option Auto Reduction is set to Enter the current date and time using theNumeric Keypad. Use Clock Mode to set StartedSystem Requirements Installing SoftwareInstalling Drivers Programs for WindowsLinux Installing Drivers in WindowsMacintosh Started6 ¾ When the setup has completed click Finish ¾ Choose the components you want to install and then click NextClick Next to install your selections Getting StartedGetting Started PageGetting Started ¾ Choose the components you want to install and then click Next¾ Click Finish. The driver installation is now complete PageWorkCentre Getting Startedfor the WorkCentre Click Next when prompted then click Finish Getting StartedGetting Started ¾ Choose Yes to print a test page and click FinishTest Scan Test Print or ScanTest Print Getting Started3 Copy ¾ Copying Procedure ¾ Basic Copy Features ¾ Special Copy Features¾ Compatible Features Digital copying is available as standard on the Xerox WorkCentre2 Select the Paper Supply Copying Procedure1 Select Copy Mode CopyCopy 3 Load the OriginalsDocument Feeder optional on the 2 in Copy Select the Copy FeaturesDocument Glass ¾ Lower the Document Feeder or Document CoverCopy Enter the QuantityPress Start ¾ If the Document Glass is usedCopy Basic Copy FeaturesFeature Description Reduce/Enlarge fromAuto Fit displays ¾ Continue the procedure until all the originals haveCopy sided copies are requiredColor Original CopyOriginal Type Paper SupplyCopy Special Copy FeaturesFeature Description Edge Erase z Use to ’clean up’Copy Margin ShiftBook Copy Suppress featureCopy Auto SuppressTransparencies Booklet featureCopy Create BookletXerox WorkCentre 4118 User Guide Compatible FeaturesCopy Xerox WorkCentre 4118 User Guide CopyPage Xerox WorkCentre4118 User Guide ¾ Loading Paper ¾ Setting the Paper Size ¾ Media Specifications4 Paper and Other Media PageLoading the Paper Trays Using the Paper TraysPreparing Paper for Loading Paper and Other MediaPaper and Other Media Paper and Other Media positioned under the snubbersUsing the Bypass Tray Paper and Other MediaPaper Support Bypass Tray Loading the Bypass TrayPaper and Other Media ¾ To select the Bypass Tray, press Paper and Other MediaBypass Tray is lit on the Status Map Xerox WorkCentre4118 User GuideSetting the Paper Size Paper and Other MediaPaper and Other Media Media SpecificationsMedia Sizes and Types Paper and Other Media ¾ Use only well-constructed envelopes with sharp, well creased foldsPaper and Other Media ¾ Ensure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine componentsXerox WorkCentre4118 User Guide Paper and Other MediaPage ¾ Mailbox Procedures ¾ Fax Setup Options ¾ Faxing Procedure ¾ Dialing Methods ¾ Basic Fax Features¾ Special Fax Features ¾ Fax Forwarding ¾ Mailbox Setup 5 Fax 4 in 1 onlyDocument Feeder Faxing Procedure1 Load the Originals Fax 4 in 1 onlyFax 4 in 1 only Select the Fax keyDocument Glass ¾ Lower the Document Feeder1 only 3 Select the Fax Features4 Enter the Fax Number Fax 4 inFax 4 in 1 only 6 Job StatusPress Start KeysDialing Methods Fax 4 in 1 onlyManual group dialing ¾ Dial the fax number. When the fax tone is heard, press Start to1 only Manual DialingFax 4 in 1 only Basic Fax FeaturesFeature Description Also used when sending a 1onlySuper Fine resolution ¾ Using the Navigation keys select Fax Features Special Fax FeaturesFeature Description Fax 4 in 1 onlyMemory Fax Delay Fax1only Polling only1Priority Fax TX PollSecure Receive 1onlyBatch TX Off - don’t forward RX - forward received TX - forward transmitted Fax ForwardingFax 4 in 1 only All - forward RX and TXSetConfMBX confidential Mailbox SetupCreate a Mailbox SetBullMBX bulletinTo delete a mailbox Delete a MailboxFax 4 in 1 only Fax 4 in 1 only Mailbox ProceduresStoring Documents in a Mailbox Fax 4 in 1 only Printing Mailbox Contents¾ Using the Navigation Keys select Mailbox and press Enter ¾ Press the Menu/Exit keyFax 4 in 1 only Deleting Mailbox Contents¾ Using the Navigation Keys select Mailbox and press Enter ¾ Press the Menu/Exit keyPolling from a Mailbox Fax 4 in 1 onlySending to a Mailbox Fax 4 in 1 onlyFax 4 in 1 only Fax Setup OptionsChanging the Fax Setup Options DRPD Fax Setup OptionsFax 4 in 1 only Edit Fax 4 in 1 onlySpeed Dials MSG Confirm Fax 4 in 1 onlyGroup Dials Use to activate the machine performing an onlyReceive Mode is set to Ans/Fax only1 4 insee DRPD Mode on the bottom line and until youXerox WorkCentre 4118 User Guide Fax 4 in 1 onlyPage Xerox WorkCentre 4118 User Guide ¾ Printing a Document ¾ Printer Settings ¾ PCL Driver6 Print PagePrinting a Document PrintWindows 98/Me Printer SettingsAccessing Printer Settings Windows NT¾ Select File Print Properties from within any Windows application Windows XPPrint PagePCL Driver PrintRotate 180 Degrees Layout TabPrint menu Paper TabPrint Use to select whether a banner page is requiredToner Save Mode Image Options TabPrint Quality Mode PrintIf this option is selected Output Options TabPrint the fonts which are resident on the printer will be used for the jobWatermark Message Watermark TabPrint Message AngleXerox WorkCentre 4118 User Guide About TabPrint PageXerox WorkCentre 4118 User Guide PrintPage 7 Scan 4 in 1 only ¾ TWAIN Scanner Program ¾ TWAIN Scanning Procedure¾ Scanning Using the WIA Driver Xerox WorkCentre 4118 User GuideTWAIN Scanner Program Scan 4 in 1 only23 Load the Originals TWAIN Scanning Procedure1 Open the Image Editing Application Document FeederScan 4 in 1 only 3 Select the Scan FeaturesDocument Glass ¾ Lower the Document Feeder6 Save the Image 4 Select Preview5 Select Scan Scan 4 in 1 onlyScan 4 in 1 only Scanning Using the WIA DriverWIA Scanning Procedure Page Scan 4 in 1 onlyXerox WorkCentre 4118 User Guide Xerox WorkCentre 4118 User Guide Scan 4 in 1 onlyPage 8 Machine Administration Reports Available Machine AdministrationReports ¾ Press the Machine Status key Printing ReportsMachine Administration Xerox WorkCentre 4118 User GuideControlCentre Installing ControlCentreUsing ControlCentre Running ControlCentreMachine Administration Firmware Update TabPhonebook Tab 4 in 1 only Retrieves theMachine Administration Printer TabPCL Button PageMachine Administration Enable Passcode ProtectionPasscode Protection This will be blank if you have just enabled Passcode Protection Change the PasscodeMachine Administration ¾ Enter the new passcode and press EnterSystem Data Fax Phone Book Fax RX History Fax TX History Clear MemoryClearing the Memory Machine AdministrationMachine Administration Maintenance ToolsCheck the Serial Number Your Customer Number Your Customer Name The Supplier’s Fax Number Notify Toner LowNew Drum The Suppliers NameMachine Administration Clean DrumBilling Counters Enabling or Disabling Auxiliary Access Machine AdministrationXerox WorkCentre 4118 User Guide Machine AdministrationPage Xerox WorkCentre 4118 User Guide 9 Maintenance¾ Cleaning ¾ Ordering Supplies ¾ Customer Replaceable Units PageMaintenance CleaningCleaning the Document Glass and Constant Velocity Transport CVT Glass ¾ Open the Document FeederMaintenance Control Panel and LCDOutside Areas of the Machine CUSTOMER Ordering SuppliesMaintenance REPLACEABLE UNITToner Cartridge Toner Save ModeCustomer Replaceable Units Expected Cartridge Life¾ The display shows New Toner?, select No and press Enter To Re-distribute the TonerMaintenance Xerox WorkCentre 4118 User Guide Setting the Product to Send Toner Low InformationMaintenance Maintenance Drum CartridgeReplacing the Drum Cartridge Maintenance Reinstall the toner cartridge, then MaintenanceThe machine returns to Standby mode lock the lever ¾ Close the front cover and the side cover¾ Problem and Solutions Charts 10 Troubleshooting¾ General ¾ Fault Clearance ¾ Customer Support ¾ LCD Error Messages Xerox WorkCentre 4118 User GuideTroubleshooting GeneralInput Misfeed Fault ClearanceDocument Jams TroubleshootingFeeder Exit MisfeedTroubleshooting ¾ Close the Document Feeder top cover¾ Open the Document Feeder Roller MisfeedTroubleshooting ¾ Close the Document Feeder and reload the documentsTroubleshooting Paper JamsPaper Feed Area Xerox WorkCentre 4118 User Guide Paper Exit AreaTroubleshooting ¾ Push the Fuser Lever up Troubleshooting¾ Gently pull the paper out through the exit area ¾ Turn the Jam Remove Lever back to the original positionTroubleshooting 2 Sided JamBypass Tray Jam Xerox US Welcome Center TroubleshootingCustomer Support Xerox Canada Welcome CenterTray LCD Error MessagesTroubleshooting Jams” on pageOn the Machine” starting on page 2-16. If the Options” on page 5-22 for more informationthe LSU Laser Scanning Unitpage 10-610-6 The Toner Cartridge hasTroubleshooting Problem and Solutions ChartsCopying Problems “Cleaning the Document Glass and Constant Velocity TransportPrinting Problems that work. If printing is still not possible, replaceEnabling High Speed Printer Communications Change the page orientation in the printer setupport, enable this mode of operation. Refer to the If the computer is equipped with an ECP parallelToner Cartridge Faxing Problems Solution ChartTroubleshooting Check with the party sending the original that the original is a ¾ Scanner and Copier Specifications ¾ General Specifications 11 Specifications¾ Introduction ¾ Printer Specifications ¾ Fax Specifications ¾ Media SpecificationsPage SpecificationsIntroduction Xerox WorkCentre 4118 User GuidePrinter Specifications SpecificationsFax Specifications Specifications600 x 300 Document Feeder Scanner and Copier SpecificationsSpecifications 32 kg Drum and Toner Cartridges included General SpecificationsSpecifications Plain paper, OHP film, Label, Envelope, Card, Postcard Media SpecificationsSpecifications Paper TypePaper Label thickness 140 µm SpecificationsB5 means JIS and ISO Transparency film thickness 150 µm Index IndexNumerics Index Index Index Xerox WorkCentre 4118 User Guide Canada 1-5 US 1-5Index IndexXerox WorkCentre 4118 User Guide IndexIndex